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Published 24 Jun 2021, 09:14 BST

Official UK procurement notice

Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures

Official notice

Authority: Waltham Forest Services Ltd·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureMax 2 lots to bidMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: London (UKI53)
Framework ceiling (notional)£6,600,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 23 Jul 2021awarded 20 Sept 2021
Lots 2max 2 won per supplier · max 2 to bid

What is being bought2 lots · detail below

Published requirement description

General repairs where the service is at capacity and cannot take on the additional work or where there are no in-house skills available to carry out the works. The works are in relation to residential and commercial properties, as well as outdoor spaces, including parks and land owned by the Council. The woks will include Mechanical and Electrical Engineering, fabric and general maintenance repairs as well as statutory compliance checks (Gas Safe, NICEIC, EPC). The specification also includes external wall insulation works (EWI).

CPV: Repair and maintenance services · Thermal insulation work

How this framework works

From the published notice
Bids received
8 bids received · 8 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot
Lot #1General RepairsAwardedPublished value£2,600,000

Responsive repairs i.e. day to day repairs that need a quick response time to keep properties in reasonable condition , statutory compliance checks and certification, mechanical and electrical works, routine servicing and bringing vacant (void) properties to a lettable standard, therefore the following is included:

  • Refurbishment of dwellings
  • Painting and decorating
  • Carpentry
  • Damp proofing
  • Glazing repairs and replacements
  • Works to structural and communal areas
  • Brickwork
  • Plastering
  • Plumbing
  • Roofing
  • Ad hoc renewal of components
  • Remedying vandalism, malicious damage or negligence
  • Portable Appliance Testing (PAT)
  • Gas Safety Checks
  • Electrical Safety Checks
  • Energy Performance Certification
  • Domestic Gas Systems
  • Mains Operated Smoke Detectors
  • Fire Alarm Systems
  • Internal Drains

This is not an exhaustive list and there could be general repair/building requirements which fall outside of the above list.

Delivery: London · London Borough of Waltham Forest
Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2Energy Improvement Measure InstallersCancelledPublished value£4,000,000

The service comprises installation of a range of energy improvement measures, including but not limited to:

  • External Wall Insulation
  • Internal Wall Insulation
  • Underfloor Insulation
  • Loft Insulation
  • Double Glazing Windows
  • Draft excluders.
Delivery: London · London Borough of Waltham Forest
Variant bids: not allowed
45321000 Thermal insulation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the provision of General Repairs, Maintenance Services…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Jun 2021, 09:14 BST
Last source update
12 Apr 2022, 17:44 BST
Award evaluation window
26 Jul 2021 – …
Authority reference
DN551359
FTS notice number
2022/S 000-009812
Classification (CPV)
Repair and maintenance servicesThermal insulation work
Delivery area
London (UKI53)
Official registry OCID
ocds-h6vhtk-02bf95 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
23 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
26 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Home/About ↗

Timeline

23 Jul 2021 → 12 Apr 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Jul 2021, 12:00 BST
  2. Bids opened
    26 Jul 2021, 12:00 BST
  3. Notice published
    12 Apr 2022, 17:44 BST

Notice history

2 events · 2 releases on Find a Tender · since 12 Apr 2022
  1. Status changed to complete
    12 Apr 2022, 17:44 BST
  2. Buyer details updated
    12 Apr 2022, 17:44 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 8
Contracts signed 2latest 20 Sept 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures - Lot 2 Energy Improvement Measure Installers

    Signed
    20 Sept 2021
    Value
    —
    Status
    active

  • Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures - Lot 1 General Repairs

    Signed
    20 Sept 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Repairs8bids——£1 – £6,600,000
Whole notice———£2 – £16,600,000

Contracting authority & participating public bodies

2 public bodies on the notice

WALTHAM FOREST SERVICES LIMITED

Contracting authorityBody governed by public lawGeneral public services Waltham Forest Town Hall, 701 Forest Road, Walthamstow, London, E17 4JFContact email

Consortium members and other public bodies

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • Centre for Effective Dispute Resolution (CEDRMediation body London
  • High Court of England and WalesReview body London
  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria