Official UK procurement notice
GWR - Rolling Stock Component Repair, Overhaul and Technical Services for HVAC Systems
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionGWR requires specialist repair, overhaul, servicing and technical support for components used across its rolling stock fleet.
The requirement includes component repair and refurbishment, fault diagnosis, testing, overhaul, replacement parts and associated specialist engineering support. Services will be provided on a planned and reactive basis as required to support fleet maintenance and availability.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Sept 2026, 14:47 BST
- Last source update
- 21 Sept 2026, 14:47 BST
- FTS notice number
2026/S 000-089239- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776a0Find a Tender
- Why no open competition
- Prototypes Development; Urgency
- Published justification
KPL Engineering Limited trading as Pullman AC currently provides specialist repair, overhaul and technical support for components used within GWR's existing rolling stock fleet.
Continuity of the existing arrangements is required to maintain compatibility with existing equipment and established repair and overhaul requirements. Changing supplier may require additional technical assessment, competency assurance, testing and engineering approval, resulting in disproportionate technical difficulty, additional cost and potential delays to fleet maintenance and availability.
The direct award provides continuity of these services while GWR prepares and undertakes a full competitive procurement exercise in accordance with the Procurement Act 2023 for the longer-term requirement.
Notice history
2 events · 1 release on Find a Tender · since 21 Sept 2026- Transparency notice published21 Sept 2026, 14:47 BSTUK5
- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KPL Engineering Limited trading as Pullman ACRolling Stock Component Repair, Overhaul and Technical Services for HVAC Systems2 Nov 2026 – 2 Nov 2027 · up to 2 Nov 2028Extensions: The agreement may be extended where required to maintain continuity while GWR completes its longer-term competitive procurement exercise. | £1,100,000 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- KPL Engineering Limited trading as Pullman ACAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender