Official UK procurement notice
Hard FM - Electrical Repair, Maintenance and Minor Works Contract
Authority: London Borough of Lewisham (Local council)
What is being bought
Published requirement descriptionLondon Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Electrical repair and Maintenance Services for its Corporate Property Estate.
The contract will have provision for a range of planned and reactive Electrical services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings.
Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community.
These core Services include:
- Planned Preventative Maintenance and Statutory Testing - Maintenance in accordance with statutory compliance and British Standards.
- Reactive Repairs - Fault diagnosis and repair of Electrical systems to restore to safe and effective operation. Emphasis on first time fix.
- Minor Improvement works - Minor improvement works relating to electrical systems.
- Emergency Response - 24/7 emergency response to system or asset related issues to restore systems / assets to a safe and effective operation or within tolerable risk levels.
- Provision of technical advice relating to systems maintained under this contract.
- How the procedure runs: The procurement is being undertaken over two stages Stage One - Procurement Specific Questionnaire - Request to Participate Stage Two - Invitation to Tender - Tender Response Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria. Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender. Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
CPV: Lightning-protection works · Repair and maintenance services of building installations · Repair and maintenance services of generators · Technical inspection services · Technical testing services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 45%
- Cost: 45%
- Social Value: 10%
Published award criteria (3)
- Cost
- Quality
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Sept 2025, 16:39 BST
- Last source update
- 9 Feb 2026, 15:41 GMT
- Award evaluation window
- Submission end – 10 Jun 2026
- FTS notice number
2026/S 000-011492- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0597fbFind a Tender
- How it runs
The procurement is being undertaken over two stages
Stage One - Procurement Specific Questionnaire - Request to Participate
Stage Two - Invitation to Tender - Tender Response
Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria.
Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender.
Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
How it was run
Official notice- Submission deadline
- 9 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Sept 2025 → 1 Jul 2026 · 7 dates- Planning notice published10 Sept 2025, 16:39 BST
- Market engagement398 days ago24 Sept 2025, 23:59 BST
London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Electrical Services to attend an engagement session at Old Town Hall (opposite Laurance House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Wednesday 24th September. The event will run from 12:30pm to 14:30pm.
A Market Engagement Pack will be sent to you via Lewisham.Procurement@lewisham.gov.uk, and this outlines the details of the opportunity, services required, and the social value and procurement process.
Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process.
Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in".
Organisations wishing to attend the market engagement session are requested to register their interest, you must contact us via Lewisham.Procurement@lewisham.gov.uk by 12pm Monday 22nd September 2025. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.
- Next notice expected360 days ago1 Nov 2025, 23:59 GMT
- Tender notice published261 days ago9 Feb 2026, 15:41 GMT
- Submission deadline233 days ago9 Mar 2026, 12:00 GMT
- Award decision expected by139 days ago10 Jun 2026, 23:59 BST
- Contract starts119 days ago1 Jul 2026, 00:00 BST
Notice history
6 events · 2 releases on Find a Tender · since 10 Sept 2025- Preliminary market engagement notice published10 Sept 2025, 16:39 BSTUK2
- Tender notice published9 Feb 2026, 15:41 GMTUK4
- Published value published: £2,916,6669 Feb 2026, 15:41 GMT
- Status changed to active9 Feb 2026, 15:41 GMT
- Procurement method changed9 Feb 2026, 15:41 GMT
- Deadline published: 9 Mar 2026, 12:00 GMT9 Feb 2026, 15:41 GMT
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender