Find a TenderClosedTender notice
Published 19 Sept 2025, 15:42 BST

Official UK procurement notice

Helium Liquefier and Recovery System

Official notice

Authority: University of Warwick (Education)

2 lotsGoodsOpen procedureAbove thresholdSME suitable
Published estimate£1,700,000total for 2 lots · £2,040,000 inc. VAT
Submissions closed 20 Oct 2025
Lots 2see the lot list below
Contract term 1 yrends 18 Dec 2026 · starts 19 Dec 2025

What is being bought2 lots · detail below

Published requirement description

The University of Warwick has a requirement to purchase a helium liquefier and helium gas recovery system. Please refer to the tender documentation for full specification. There are two lots: Lot 1 - A helium liquefaction system and Lot 2 - A helium gas recovery system.

Please refer to in-tendhost.co.uk/universityofwarwick ↗ for further information. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.

The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

CPV: Compressors · Gas cooling systems · Laboratory, optical and precision equipments (excl. glasses) · Machinery for liquefying air or other gases

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,700,000 together)
Lot #1A helium liquefication system 1 yrSMEPublished value£1,600,000

Helium liquefier including helium gas dryer and gas purifier with liquid nitrogen pre-cool option capable of liquefying a minimum of 20 litres of liquid helium per hour.

System should also include liquefier controller, screw compressor, oil removal system, buffer tank, helium storage dewar and transfer line from coldbox to storage dewar.

Contract period: 19 Dec 2025 – 18 Dec 2026 (1 yr)Value: £1,600,000 exc. VAT · £1,920,000 inc. VAT
Eligibility: SME eligible
Lot #2Helium Gas Recovery System 1 yrSMEPublished value£100,000

Helium gas recovery system to include helium recovery compressor, helium gas bag, bottles for storage of gas at 300 bar and high pressure gas distribution panel. Please see tender documents for full specification.

Contract period: 19 Dec 2025 – 18 Dec 2026 (1 yr)Value: £100,000 exc. VAT · £120,000 inc. VAT
Eligibility: SME eligible

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Sept 2025, 15:42 BST
Last source update
19 Sept 2025, 15:42 BST
Award evaluation window
Submission end – 28 Nov 2025
Authority reference
SM-08-25-PHY-ACF-HELIUMLIQ-ML
FTS notice number
2025/S 000-058215
Latest notice
Tender notice (UK4)
Classification (CPV)
CompressorsGas cooling systemsLaboratory, optical and precision equipments (excl. glasses)Machinery for liquefying air or other gases
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-059e59 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 Oct 2025, 12:00 BST
Clarification deadline
13 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Sept 2025 → 19 Dec 2025 · 5 dates
  1. Tender notice published
    19 Sept 2025, 15:42 BST
  2. Clarification questions by378 days ago
    13 Oct 2025, 12:00 BST
  3. Submission deadline371 days ago
    20 Oct 2025, 12:00 BST
  4. Award decision expected by332 days ago
    28 Nov 2025, 23:59 GMT
  5. Contract starts312 days ago
    19 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    19 Sept 2025, 15:42 BST
    UK4

Contracting authority & participating public bodies

UNIVERSITY OF WARWICK

Contracting authorityPublic authority - sub-central government GB-COH: RC000678 University House, Kirby Corner Road , Coventry, West Midlands, CV4 8UWContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender