Find a TenderAwardedContract award notice

Published 30 Jun 2025, 14:41 BST

Official UK procurement notice

Horniman Museum BMS System Upgrade

Official notice

Authority: THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction & Civil Engineering (45)Software Packages & ERP (48)Repair & Maintenance (50)

+1 more

Installation services (except software) (51)

Delivery: London (UKI)

Published estimate£140,000£168,000 inc. VAT19.6% above published estimate

Submissions closed 13 Aug 2025awarded 15 Sept 2025

Awarded to Powell System Engineering Ltd

Contract term 6 moends 31 Mar 2026 · extension options published · starts 18 Sept 2025

What is being bought

Published requirement description

Upgrade of the existing BMS system from Trend 973 (V3.72) to a new trend IQVision server platform along with the upgrade of the existing IQ outstations and associated interfaces

CPV: Facilities management software package and software package suite · Installation services of computers and office equipment · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1Awarded 6 moPublished value£140,000

Contract period: 18 Sept 2025 – 31 Mar 2026 (6 mo)Value: £140,000 exc. VAT · £168,000 inc. VAT

Delivery: London

Extensions: See specification document

48420000 Facilities management software package and software package suite 50700000 Repair and maintenance services of building installations 51600000 Installation services of computers and office equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: All compliant tenders will be initially assessed and scored according to their cost submissions (representing a maximum of 50% of the total score available). Once these have been assessed we will then undertake the quality assessment and scoring for the four most economically competitive tenders only. Submissions that receive less than 20% in Quality (of 40% total weighting) will not be seen as compliant.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 30 Jun 2025, 14:41 BST
Last source update: 16 Sept 2025, 14:59 BST
FTS notice number: 2025/S 000-036152
Latest notice: Contract award notice (UK6)
Classification (CPV): Facilities management software package and software package suiteInstallation services of computers and office equipmentRepair and maintenance services of building installations
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-055604 Find a Tender

How it was run

Official notice

Submission deadline: 13 Aug 2025, 12:00 BST
Clarification deadline: 30 Jul 2025, 17:00 BST
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

For your tender return to be considered as compliant the digital tender submissions must be received by 12 noon 13th August 2025

Tender submissions should be made electronically to Adele Harrington aharrington@horniman.ac.uk and Henry Stenning hstenning@horniman.ac.uk.

Documents may be sent in MS Word, Excel or PDF format. Receipt of submissions will be acknowledged by email upon request.

(www.horniman.ac.uk ↗)

Timeline

30 Jun 2025 → 18 Sept 2025 · 5 dates

Tender notice published
30 Jun 2025, 14:41 BST
Clarification questions by
30 Jul 2025, 17:00 BST
Submission deadline
13 Aug 2025, 12:00 BST
Latest notice published
16 Sept 2025, 14:59 BST
Contract starts
18 Sept 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 30 Jun 2025

Tender notice published
30 Jun 2025, 14:41 BST
UK4
Contract award notice published
16 Sept 2025, 14:59 BST
UK6
Status changed to complete
16 Sept 2025, 14:59 BST
Contract signature expected
5 Oct 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £167,4831 award exc. VAT

Bids received 88 from SMEs

Awarded to	Value	Date	Status
Powell System Engineering Ltd6 Oct 2025 – 31 Mar 2026	£167,483	15 Sept 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	8	0	—

Contracting authority & participating public bodies

THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST

Contracting authorityPublic authority - central government GB-COH: 02456393 · GB-PPON: PZRB-3443-MXPW 100 London Road, London, London, SE23 3PQContact email

Bidders & participating suppliers

1 commercial party on the notice

POWELL SYSTEM ENGINEERING LIMITEDAwarded supplierGB-COH: 02800445GB-PPON: PYVN-1341-VVQD Unit 2 Fitzroy Business Park, Sidcup, London, DA14 5NLContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsZIPHorniman BMS Tender Pack

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Sept 2025, 14:59 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Jun 2025, 14:41 BST