Official UK procurement notice
Hot Beverage, Equipment and Maintenance
Authority: University of East Anglia (Education)
Sectors: Food, beverages, tobacco and related products (15)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42) Delivery: East of England (UKH15)
Published estimate£733,000≈ £183k / year · £880,000 inc. VAT · 1 value update32.5% below published estimate
Submissions closed 10 Apr 2026awarded 15 May 2026
Awarded to The Nairobi Coffee & Tea Co Ltd
Contract term 4 yrsends 19 Jul 2030 · up to 19 Jul 2031 with extensions · starts 20 Jul 2026
What is being bought
Published requirement descriptionThe supply of coffee products, provision of equipment under lease, installation, training, ongoing maintenance and managed service across 12 outlets and a delivered catering service.
- How the procedure runs: Stage 1, price and qualitative evaluation. Stage 2 In person beverage tasting and equipment demonstration.
CPV: Coffee, tea and related products · Electric coffee makers · Installation services of beverage-processing machinery · Vending machines
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£733,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Cost
- Quality
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Mar 2026, 09:47 GMT
- Last source update
- 23 Jun 2026, 14:50 BST
- Award evaluation window
- Submission end – 28 May 2026
- Authority reference
PURCON 5029- FTS notice number
2026/S 000-020740- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0664f1Find a Tender
- How it runs
Stage 1, price and qualitative evaluation. Stage 2 In person beverage tasting and equipment demonstration.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 10 Apr 2026, 12:00 BST
- Clarification deadline
- 19 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
9 Mar 2026 → 20 Jul 2026 · 10 dates- Planning notice published232 days ago9 Mar 2026, 09:47 GMT
- Tender notice published232 days ago9 Mar 2026, 09:59 GMT
- Next notice expected230 days ago10 Mar 2026, 23:59 GMT
- Clarification questions by222 days ago19 Mar 2026, 12:00 GMT
- Submission deadline200 days ago10 Apr 2026, 12:00 BST
- Assessment summaries sent165 days ago15 May 2026, 00:00 BST
- Award decision expected by151 days ago28 May 2026, 23:59 BST
- Standstill ends151 days ago28 May 2026, 23:59 BST
- Latest notice published126 days ago23 Jun 2026, 14:50 BST
- Contract starts99 days ago20 Jul 2026, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 9 Mar 2026- Preliminary market engagement notice published9 Mar 2026, 09:47 GMTUK2
- Tender notice published9 Mar 2026, 09:59 GMTUK4
- Published value published: £733,0009 Mar 2026, 09:59 GMT
- Status changed to active9 Mar 2026, 09:59 GMT
- Procurement method changed9 Mar 2026, 09:59 GMT
- Deadline published: 10 Apr 2026, 12:00 BST9 Mar 2026, 09:59 GMT
- Contract award notice published15 May 2026, 15:29 BSTUK6
- Status changed to complete15 May 2026, 15:29 BST
- Contract signature expected5 Jun 2026, 23:59 BSTscheduled
- Contract details notice published23 Jun 2026, 14:50 BSTUK7
Routine re-releases (4)
- 2026-03: 1 release · 9 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £494,6291 award exc. VAT
Bids received 1212 from SMEs
Contracts signed 1latest 29 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Nairobi Coffee & Tea Co LtdSME20 Jul 2026 – 19 Jul 2030 · up to 19 Jul 2031Extensions: At the discretion of the contracting authority · Options: The right to additional purchases while the contract is valid, such as additional hot beverage products. | £494,629 | 15 May 2026 | Awarded |
Contracts
Contract 1 · The Nairobi Coffee & Tea Co LtdSME
- Signed
- 29 May 2026
- Value
- £494,629
- Period
- 20 Jul 2026 – 19 Jul 2030 · up to 19 Jul 2031 with extensions
- Status
- active
- Extensions
- Option for contracting authority to extend by 1 year at the end of the initial contract term of 4 years.
3 agreed KPIs: Ethical Certification Compliance · Planned Maintenance · Delivery Accuracy
- Ethical Certification Compliance
- Planned Maintenance, 100% of planned maintenance visits completed as scheduled
- Delivery Accuracy, >98% correct and complete deliveries
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 12 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NAIROBI COFFEE AND TEA COMPANY LIMITED(THE)Awarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender