Find a TenderClosed
Published 26 Nov 2024, 10:02 GMT

Official UK procurement notice

Housing Fire Safety Equipment Servicing and Maintenance

Official notice

Authority: Woking Borough Council (Local council)

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 6 Jan 2025

What is being bought

Published requirement description

Regular servicing and reactive maintenance to the fire panels, alarms and fire extinguishers within the Council's housing stock. The contract includes minor remedial works arising from the inspections.This Contract shall include the following Services:

  • Resident Liaison
  • Statutory testing of schedule equipment
  • Maintaining of records and certification
  • Design and scoping of remedial works

CPV: Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published
Lot #1This Contract shall include the following Services: • Resident Liaison• Statutory…Renewal

This Contract shall include the following Services:

  • Resident Liaison
  • Statutory testing of schedule equipment
  • Maintaining of records and certification
  • Design and scoping of remedial works
Delivery: South East · Woking
Extensions: Rolling 1 year extensions for a maximum contract term of 10 yearsVariant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Nov 2024, 10:02 GMT
Last source update
6 Dec 2024, 11:15 GMT
Award evaluation window
6 Jan 2025 – …
Authority reference
2024/S 000-038104
FTS notice number
2024/S 000-039390
Classification (CPV)
Repair and maintenance services of building installations
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-04bea8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Woking Borough Council

Publisher note: The Council’s needs and requirements for the Contract are included in the procurement documentation. It should be noted that the Council is under significant financial pressure and is facing an affordability challenge for this contract. As such, this procurement process is seeking innovative proposals to aid the Council in lowering the contract price whilst seeking to maintain a good quality standard for residents.TUPE will not apply to this procurement.Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by the Council.The procurement is being managed through the Council's procurement portal Intend.The Council reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice. The Council further reserves the right to award only part of the opportunity described in this Contract Notice, and/or to omit any part of the Services at any stage and to require bidders to adjust their solutions accordingly.All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Selection Questionnaire and the procurement process as a whole. Under no circumstances will the Council or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.Before completing their Tender Submission, potential Tenderers should ensure that the email address that has been used to register will be checked regularly, as the e-Sourcing Portal will generate automatic notifications to the registered email address whenever there are updates, changes or messages relating to this Procurement. Bidders should also check that their organisation details are correct and up to date.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
6 Jan 2025, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Jan 2025, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Dec 2024 → 6 Jan 2025 · 3 dates
  1. Notice published
    6 Dec 2024, 11:15 GMT
  2. Submission deadline
    6 Jan 2025, 14:00 GMT
  3. Bids opened
    6 Jan 2025, 14:00 GMT

Notice history

2 releases on Find a Tender
Published amendments (1)

II.2.6) Estimated valueThis is the value for the initial contract term of 24 months. Value excluding VAT: £48,000 Multiple contract extensions available to a maximum of 10 years: Value: £240,000

Contracting authority & participating public bodies

Woking Borough Council (WBC)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Office, Woking, South EastContact email Published organisation website ↗

Dispute resolution & review bodies

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria