Find a TenderAwarded
Published 22 Feb 2022, 10:18 GMT

Official UK procurement notice

IA2659 Framework Agreement for the Provision of Window Cleaning and Associated Services

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 6 public authorities

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£400,000framework ceiling, not attributable revenue
Submissions closed 4 Apr 2022awarded 24 May 2022

What is being bought

Published requirement description

This procurement covers the window cleaning services required by Staffordshire County Council and potentially Lichfield District Council and Cannock Chase District Council.

The Authorities seek to maintain a high standard and quality of window cleaning services to its various sites. The Works described in this specification are to be executed by the Supplier in a manner that enhances the Authorities reputation for the cleanliness of its sites. The Supplier must carry out the required services adopting the best cleaning practice including rigorous standards of discipline, cleanliness and tidiness

The provisions contained within this Window Cleaning Services Specification shall be complied with by the Supplier in undertaking the tasks as summarised within the Pricing Schedule, and the Suppliers tender shall be deemed to include for all such costs that may arise through compliance with this Cleaning Services Specification. Should any Optional Tasks be instructed to be carried out by the Premise Managers then the Suppliers tendered rates for such Optional Tasks shall be deemed to allow for full compliance with this Cleaning Services Specification.

CPV: Accommodation, building and window cleaning services · Window-cleaning services

How this framework works

From the published notice
Bids received
6 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£400,000
Delivery: West Midlands · Staffordshire
Extensions: The Agreement term will be from 1st June 2022 to 31st May 2024, with an additional option to extend by 2 years from 1st June 2024 to 31st May 2026. · The Agreement term will be from 1st June 2022 to 31st May 2024, with an additional option to extend by 2 years from 1st June 2024 to 31st May 2026.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “IA2659 Framework Agreement for the Provision of Window Cleaning and…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
22 Feb 2022, 10:18 GMT
Last source update
24 May 2022, 10:30 BST
Award evaluation window
4 Apr 2022 – …
Authority reference
DN1331
FTS notice number
2022/S 000-014175
Classification (CPV)
Accommodation, building and window cleaning servicesWindow-cleaning services
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-0319dd Find a Tender

Publisher note: This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register — follow the link to Proactis electronic tendering: — https://supplierlive.proactisp2p.com/Account/Login If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk This procurement is for a framework agreement between the appointed provider and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required. The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding. Providers must be aware that the total value of spend attributed to the framework agreement is not being promised to any provider who is successfully appointed to the agreement, All framework management, post-tender, will be in accordance with the framework terms. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details. The contracting authority reserves the right to operate a public tender or quotations outside of the framework where so required. As part of the governments national procurement strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district Councils, utilities, educational establishments, and Utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. Financing/payment: — payments may be made following acceptance by the banking agents of Staffordshire County Council. Legal form of groups of providers: — no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance. For reference the following website outlines the contracting authority's policy on the community right to challenge: — http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
4 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
4 Apr 2022, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Apr 2022 → 24 May 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Apr 2022, 12:00 BST
  2. Bids opened
    4 Apr 2022, 12:30 BST
  3. Notice published
    24 May 2022, 10:30 BST

Notice history

2 events · 2 releases on Find a Tender · since 24 May 2022
  1. Status changed to complete
    24 May 2022, 10:30 BST
  2. Buyer details updated
    24 May 2022, 10:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 65 from SMEs
Contracts signed 1latest 24 May 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • IA2659 Framework Agreement for the Provision of Window Cleaning and Associated Services

    Signed
    24 May 2022
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic5——

Contracting authority & participating public bodies

3 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Staffordshire Place 2, Tipping Street, Stafford, West Midlands, ST16 2DHContact name, email, phone

Consortium members and other public bodies

  • Cannock Chase District CouncilContracting authority Cannock, West MidlandsContact email
  • Lichfield District CouncilContracting authority Lichfield, West MidlandsContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.