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Published 30 Aug 2021, 14:38 BST

Official UK procurement notice

Invitation to Tender for the provision of an email communications system

Official notice

Authority: Gloucestershire County Council- (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: South West (UKK13)
Budget not disclosedValue not published
Submissions closed 27 Sept 2021

What is being bought

Published requirement description

Gloucestershire County Council (“the council”) is looking to purchase a commercial off the shelf (COTS) package.

To the council a COTS package means a solution already built and which will only require minor tweaks primarily concerning the required branding.

For the avoidance of doubt, the council is not looking to procure a development contract.

The system will be managed by the Communications Team and used by services throughout the council for both internal and external email communications.

CPV: Advertising and marketing services · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1
Delivery: South West
Variant bids: not allowed
79340000 Advertising and marketing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
30 Aug 2021, 14:38 BST
Last source update
30 Aug 2021, 14:38 BST
Award evaluation window
27 Sept 2021 – …
Authority reference
DN566615
FTS notice number
2021/S 000-021385
Classification (CPV)
Advertising and marketing servicesSoftware package and information systems
Delivery area
South West (UKK13)
Official registry OCID
ocds-h6vhtk-02daf8 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
27 Sept 2021, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Sept 2021, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

30 Aug 2021 → 27 Sept 2021 · 3 dates
  1. Notice published
    30 Aug 2021, 14:38 BST
  2. Submission deadline
    27 Sept 2021, 10:00 BST
  3. Bids opened
    27 Sept 2021, 10:00 BST

Contracting authority & participating public bodies

Gloucestershire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall, Gloucester, South West, GL1 2THContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Gloucetsershire County CouncilReview body GloucesterContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.