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Published 7 Feb 2022, 22:45 GMT

Official UK procurement notice

IRM20/7489 - The Repair of Operational Infrastructure Equipment

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreement5 lotsServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: UKWest Midlands (UKG21)South East (UKJ1)
Framework ceiling (notional)£9,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 9 Mar 2022awarded 12 Jul 2022
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Babcock Land Defence Limited acting as agent to the UK Ministry of Defence ("The Authority") has awarded a 4 year Framework Agreement for the The Repair Of Operational Infrastructure Equipment currently in service by the UK Ministry of Defence (MoD), including the overhaul/repair Articles to OEM specifications with an accompanying Certificate of Conformance detailing results of any applicable output tests.

CPV: Maintenance and repair services · Repair and maintenance services of building installations

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids on the busiest of 5 lots (2.0 per place) · 2 appointed (full)
Framework period
… – … (4 yrs)
Framework value
£9,000,000

Lots and requirements (5)Procurement structure

5 lots · all with a published value · evaluation weights differ by lot
Lot #1The Repair Of Operational Infrastructure EquipmentAwarded South EastPublished value£1,040,000

The Repair of Heating, Ventilation & Air Conditioning (HVAC) and Environmental Control Unit (ECU) Equipment. Additional information: Lot one (1) was awarded as part of Contract IRM20/7489

Delivery: South East
50700000 Repair and maintenance services of building installations
Lot #2The Repair of Tactical Base Ablution Unit (TBAU)Awarded UKPublished value£1,961,000

The Repair of Tactical Base Ablution Unit. Additional information: Lot two (2) was awarded as part of IRM20/7489

Delivery: UK
50700000 Repair and maintenance services of building installations
Lot #3Repair of Refrigerated Containerised EquipmentAwarded UKPublished value£1,761,000

The Repair of Refrigerated Containerised Equipment. Additional information: Lot three (3) was awarded as part of IRM20/7489

Delivery: UK
50700000 Repair and maintenance services of building installations
Lot #4Repair of Pump Pressurisation UnitsAwarded UKPublished value£628,000

The Repair of Pump Pressurisation Units. Additional information: Lot four (4) has been awarded as part of IRM22/7605

Delivery: UK
50700000 Repair and maintenance services of building installations
Lot #5Repair of Field Kitchen EquipmentAwarded UKPublished value£60,000

The Repair of Field Kitchen Equipment. Additional information: Lot five (5) has been awarded as part of IRM22/7605

Delivery: UK
50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · The Repair Of Operational Infrastructure Equipment60%40%
2 · The Repair of Tactical Base Ablution Unit (TBAU)60%40%
3 · Repair of Refrigerated Containerised Equipment60%40%
4 · Repair of Pump Pressurisation Units60%40%
5 · Repair of Field Kitchen Equipment60%40%
Conditions of participation4
  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the PQQ
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any further…

  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the PQQ
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any further…

  • Economic & financial standing

    As per the associated Pre-Qualification Questionnaire (PQQ)

    Minimum: As per the associated Pre-Qualification Questionnaire (PQQ)
  • Economic & financial standing

    As per the associated Pre-Qualification Questionnaire (PQQ)

    Minimum: As per the associated Pre-Qualification Questionnaire (PQQ)
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “IRM20/7489 - The Repair of Operational Infrastructure Equipment” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Feb 2022, 22:45 GMT
Last source update
20 Dec 2022, 07:51 GMT
Authority reference
IRM20/7489-CAN
FTS notice number
2022/S 000-035933
Classification (CPV)
Maintenance and repair servicesRepair and maintenance services of building installations
Delivery area
UKWest Midlands (UKG21)South East (UKJ1)
Official registry OCID
ocds-h6vhtk-03143d Find a Tender

Publisher note: Lot 1, 2 and 3 will be awarded under the original reference IRM20/7489. Lots 4 and 5 will be awarded against contract reference number IRM22/7605.

How it was run

Official notice
Appointment period ends
9 Mar 2022, 18:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

9 Mar 2022 → 20 Dec 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Mar 2022, 18:00 GMT
  2. Invitations to tender expected
    30 Mar 2022, 00:00 BST
  3. Notice published
    20 Dec 2022, 07:51 GMT

Notice history

2 events · 2 releases on Find a Tender · since 20 Dec 2022
  1. Status changed to complete
    20 Dec 2022, 07:51 GMT
  2. Buyer details updated
    20 Dec 2022, 07:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 5 lots
Contracts signed 5latest 12 Jul 2022

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • The Repair of HVAC and ECU Equipment

    Signed
    12 Jul 2022
    Value
    £1,159,400
    Status
    active

  • Repair of Tactical Base Ablution Unit

    Signed
    12 Jul 2022
    Value
    £1,431,400
    Status
    active

  • Repair of Refrigerated Containerised Equipment

    Signed
    12 Jul 2022
    Value
    £809,200
    Status
    active

  • Repair of Pump Pressurisation Units

    Signed
    12 Jul 2022
    Value
    £426,000
    Status
    active

  • Repair of Field Kitchen Equipment

    Signed
    12 Jul 2022
    Value
    £174,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · The Repair Of Operational Infrastructure Equipment2bids · 2 electronic · 2 from abroad2——
2 · The Repair of Tactical Base Ablution Unit (TBAU)1bids · 1 electronic · 2 from abroad1——
3 · Repair of Refrigerated Containerised Equipment2bids · 2 electronic · 2 from abroad1——
4 · Repair of Pump Pressurisation Units2bids · 2 electronic · 2 from abroad2——
5 · Repair of Field Kitchen Equipment1bids · 1 electronic · 2 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Building B15, MoD Donnington, Telford, TF2 8JTContact name, email

Dispute resolution & review bodies

  • Ministry of Defence, DSG, Defence Support Group (DSG)Review body Telford

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.