Official UK procurement notice
LHP515 Communal Cleaning and Office Cleaning
Authority: LINCOLNSHIRE HOUSING PARTNERSHIP LIMITED (Housing)
What is being bought
Published requirement descriptionLincolnshire Housing Partnership (LHP) is a greater Lincolnshire based housing association created in April 2018. LHP is a charity regulated as a Community Benefit Society and a not for profit housing provider regulated by the Regulator for Social Housing.
Lincolnshire Housing Partnership (LHP) wishes to establish a single Contractor Contract for the provision of the communal and office cleaning services.
The Contractor will be required carry out cleaning work across Lincolnshire, with two offices at Grimsby and Boston.
Access to the procurement documentation can be found at the following address: in-tendhost.co.uk/lhp/aspx/Home ↗
CPV: Building-cleaning services · Cleaning services · Office cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Price 30%, Quality 50%, ESG 20%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jun 2025, 16:29 BST
- Last source update
- 30 Apr 2026, 11:24 BST
- Award evaluation window
- Submission end – 19 Dec 2025
- Authority reference
LHP515- FTS notice number
2025/S 000-050202- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055136Find a Tender
How it was run
Official notice- Submission deadline
- 22 Sept 2025, 17:00 BST
- Clarification deadline
- 19 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Jun 2025 → 30 Apr 2026 · 11 dates- Planning notice published20 Jun 2025, 16:29 BST
- Next notice expected16 Aug 2025, 00:59 BST
- Market engagement16 Aug 2025, 00:59 BST
Lincolnshire Housing Partnership (LHP) invite interested parties to take part in market engagement events, this will be via Teams calls and time has been set aside on the 18th and 31st July to discuss requirements for this contract. Any parties wishing to meet with LHP should enquire about this via the In-Tend messaging portal for this project
- Tender notice published20 Aug 2025, 14:01 BST
- Clarification questions by19 Sept 2025, 12:00 BST
- Submission deadline400 days ago22 Sept 2025, 17:00 BST
- Award decision expected by312 days ago19 Dec 2025, 23:59 GMT
- Assessment summaries sent287 days ago14 Jan 2026
- Standstill ends277 days ago23 Jan 2026, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
- Latest notice published181 days ago30 Apr 2026, 11:24 BST
Notice history
10 events · 4 releases on Find a Tender · since 20 Jun 2025- Preliminary market engagement notice published20 Jun 2025, 16:29 BSTUK2
- Tender notice published20 Aug 2025, 14:01 BSTUK4
- Published value published: £3,000,00020 Aug 2025, 14:01 BST
- Status changed to active20 Aug 2025, 14:01 BST
- Procurement method changed20 Aug 2025, 14:01 BST
- Deadline published: 22 Sept 2025, 17:00 BST20 Aug 2025, 14:01 BST
- Contract award notice published14 Jan 2026, 11:52 GMTUK6
- Status changed to complete14 Jan 2026, 11:52 GMT
- Contract signature expected2 Feb 2026, 23:59 GMTscheduled
- Contract details notice published30 Apr 2026, 11:24 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 20 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Green Commercial Cleaning LTDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Contract is subject to 3 contract extensions of 12 months subject to satisfactory performance | £1,500,000 | 14 Jan 2026 | Awarded |
Contracts
LHP515 Communal Cleaning and Office Cleaning · Green Commercial Cleaning LTDSME
- Signed
- 1 Apr 2026
- Value
- £1,500,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- Contract is subject to 3 contract extensions of 12 months subject to satisfactory performance
4 agreed KPIs: Adherence to agreed cleaning programme · Post Inspections/ Defects · Customer Satisfaction …
- Adherence to agreed cleaning programme
- Post Inspections/ Defects
- Customer Satisfaction
- Water flushing compliance
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 7 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Green Commercial CleaningAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender