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Published 5 Mar 2021, 16:17 GMT

Official UK procurement notice

Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs

Official notice

Authority: Sanctuary Housing Association (Housing)

14 lotsServicesOpen procedureSME suitableMax 3 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)East Midlands (UKF)
+5 moreWest Midlands (UKG)East of England (UKH)London (UKI)South West (UKK)Scotland (UKM)
Published estimate£9,000,000total for 14 lots
Submissions closed 7 Apr 2021awarded 17 May 2022
Awarded to RJ Lift Services Limited +3 more10 awards

What is being bought14 lots · detail below

Published requirement description

Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs

CPV: Lift-maintenance services · Repair and maintenance services

Lots and requirements (14)Procurement structure

14 lots · all with a published value (£9,094,734 together) · win at most 3 of them · same evaluation weights on every lot
Lot #1Lot One: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal South WestPublished value£796,201

Lot One: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: South West Region

Delivery: South West
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2Lot Two: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal East Midlands, West MidlandsPublished value£979,126

Lot Two: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: Midlands Region

Delivery: East Midlands, West Midlands
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3Lot Three: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal East of England, LondonPublished value£3,100,593

Lot Three: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: London and South East Region

Delivery: East of England, London
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #4Lot Four: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal East of EnglandPublished value£696,901

Lot Four: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: East Region

Delivery: East of England
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #5Lot Five: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal North EastPublished value£573,565

Lot Five: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: North Region

Delivery: North East
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #6Lot Six: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal North WestPublished value£652,219

Lot Six: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: North West Region

Delivery: North West
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #7Lot Seven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal ScotlandPublished value£592,357

Lot Seven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: Scotland Region

Delivery: Scotland
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #8Lot Eight: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal South WestPublished value£188,861

Lot Eight: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: South West Region

Delivery: South West
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #9Lot Nine: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…CancelledRenewal East Midlands, West MidlandsPublished value£352,540

Lot Nine: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: Midlands Region

Delivery: East Midlands, West Midlands
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #10Lot Ten: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…AwardedRenewal East of England, LondonPublished value£252,230

Lot Ten: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: London and South East Region

Delivery: East of England, London
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #11Lot Eleven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…CancelledRenewal East of EnglandPublished value£244,780

Lot Eleven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: East Region

Delivery: East of England
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #12Lot Twelve: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…CancelledRenewal North EastPublished value£291,787

Lot Twelve: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: North Region

Delivery: North East
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #13Lot Thirteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…CancelledRenewal North WestPublished value£326,052

Lot Thirteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: North West Region

Delivery: North West
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #14Lot Fourteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…AwardedRenewal ScotlandPublished value£47,522

Lot Fourteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: Scotland Region

Delivery: Scotland
Extensions: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 14 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
5 Mar 2021, 16:17 GMT
Last source update
13 Jun 2022, 16:37 BST
Award evaluation window
7 Apr 2021 – …
Authority reference
DN527896
FTS notice number
2022/S 000-016187
Classification (CPV)
Lift-maintenance servicesRepair and maintenance services
Delivery area
North East (UKC)North West (UKD)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South West (UKK)Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0298de Find a Tender

Publisher note: The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion). Contract values are estimated. Date of award of contract: is the date the contract was signed by the last contracting party.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
7 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Apr 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.sanctuary-tenders.co.uk ↗

Timeline

7 Apr 2021 → 13 Jun 2022 · 3 dates
  1. Submission deadline
    7 Apr 2021, 12:00 BST
  2. Bids opened
    7 Apr 2021, 14:00 BST
  3. Notice published
    13 Jun 2022, 16:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Jun 2022, 16:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 14
Awarded value £9,094,73414 contracts exc. VAT
Bids received 9651 from SMEs
Contracts signed 14latest 17 May 2022
Awarded toValueDateStatus
Lot 1 · Lot One: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
RJ Lift Services LimitedSME£796,201 †—Awarded
Lot 2 · Lot Two: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
Bullet Lift Services LimitedSME£979,126 †—Awarded
Lot 3 · Lot Three: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
ORONA LIMITED£3,100,593 †—Awarded
Lot 4 · Lot Four: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
RJ Lift Services LimitedSME£696,901 †—Awarded
Lot 5 · Lot Five: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
Bullet Lift Services LimitedSME£573,565 †—Awarded
Lot 6 · Lot Six: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
RJ Lift Services LimitedSME£652,219 †—Awarded
Lot 7 · Lot Seven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
ORONA LIMITED£592,357 †—Awarded
Lot 8 · Lot Eight: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
Stannah Lift Services Limited£188,861 †—Awarded
Lot 10 · Lot Ten: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…1 award
Bullet Lift Services LimitedSME£252,230 †—Awarded
Lot 14 · Lot Fourteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…1 award
Stannah Lift Services Limited£47,522 †—Awarded

4 further award records carry no date or value.

Contracts

  • Contract 016187-2022-SGC1617-3 · ORONA LIMITED

    Signed
    17 May 2022
    Value
    £3,100,593
    Status
    active

  • Contract 016187-2022-SGC1617-7 · ORONA LIMITED

    Signed
    17 May 2022
    Value
    £592,357
    Status
    active

  • Contract 016187-2022-SGC1620-11

    Signed
    23 Mar 2022
    Value
    £244,780
    Status
    active

  • Contract 016187-2022-SGC1616-10 · Bullet Lift Services LimitedSME

    Signed
    4 Mar 2022
    Value
    £252,230
    Status
    active

  • Contract 016187-2022-SGC1616-2 · Bullet Lift Services LimitedSME

    Signed
    4 Mar 2022
    Value
    £979,126
    Status
    active

  • Contract 016187-2022-SGC1616-5 · Bullet Lift Services LimitedSME

    Signed
    4 Mar 2022
    Value
    £573,565
    Status
    active

  • Contract 016187-2022-SGC1615-1 · RJ Lift Services LimitedSME

    Signed
    3 Mar 2022
    Value
    £796,201
    Status
    active

  • Contract 016187-2022-SGC1615-4 · RJ Lift Services LimitedSME

    Signed
    3 Mar 2022
    Value
    £696,901
    Status
    active

  • Contract 016187-2022-SGC1615-6 · RJ Lift Services LimitedSME

    Signed
    3 Mar 2022
    Value
    £652,219
    Status
    active

  • Contract 016187-2022-SGC1618-14 · Stannah Lift Services Limited

    Signed
    3 Mar 2022
    Value
    £47,522
    Status
    active

  • Contract 016187-2022-SGC1618-8 · Stannah Lift Services Limited

    Signed
    3 Mar 2022
    Value
    £188,861
    Status
    active

  • Contract 016187-2022-SGC1619-12

    Signed
    3 Mar 2022
    Value
    £291,787
    Status
    active

  • Contract 016187-2022-SGC1619-13

    Signed
    3 Mar 2022
    Value
    £326,052
    Status
    active

  • Contract 016187-2022-SGC1619-9

    Signed
    3 Mar 2022
    Value
    £352,540
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lot One: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…9bids · 9 electronic4——
2 · Lot Two: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…12bids · 12 electronic6——
3 · Lot Three: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…14bids · 14 electronic8——
4 · Lot Four: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…10bids · 10 electronic5——
5 · Lot Five: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…10bids · 10 electronic5——
6 · Lot Six: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…11bids · 11 electronic7——
7 · Lot Seven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…8bids · 8 electronic4——
8 · Lot Eight: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…3bids · 3 electronic1——
9 · Lot Nine: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…6bids · 6 electronic4——
10 · Lot Ten: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and…4bids · 4 electronic2——
11 · Lot Eleven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…2bids · 2 electronic1——
12 · Lot Twelve: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…3bids · 3 electronic2——
13 · Lot Thirteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…3bids · 3 electronic2——
14 · Lot Fourteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM)…1bids · 1 electronic0——

Contracting authority & participating public bodies

Sanctuary Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 19059R Sanctuary House, Chamber Court, Castle Street, Worcester, UK, WR1 3ZQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Sanctuary GroupReview body Worcester

Bidders & participating suppliers

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.