Official UK procurement notice
MVDC Commercial Call Out, Installation, Repair and Maintenance
Authority: Mole Valley District Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionMole Valley District Council (the Council) invites tenders for the provision of Electrical and Mechanical Services as set out in these documents.
It should be noted at the outset that the Council's Electrical Services requirements and Mechanical Services requirements form their own independently awardable Lots and subsequent Contracts:
Lot One is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Electrical Services to the Council's Commercial Portfolio.
Lot Two is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Mechanical Services to the Council's Commercial Portfolio.
The Council is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Council's Procurement Code. The Council will be issuing separate Contracts to the winning bidder of each Lot. There are no restrictions or limitations on the number of Lots you can bid for.
The Council is seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the contract.
CPV: Repair and maintenance services · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£565,000 together) · evaluation weights differ by lotLot #1Lot One - ElectricalAwardedRenewalPublished value£275,000
The Council is looking to acquire the services of a suitably qualified electrical contractor to undertake: emergency and reactive call out, electrical planned maintenance and electrical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civic Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot One.
Lot #2Lot Two - MechanicalAwardedRenewalPublished value£290,000
The Council is also looking to acquire the services of a suitably qualified mechanical contractor to undertake: emergency and reactive call out, mechanical planned maintenance and mechanical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civil Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot Two.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Lot One - Electrical | 25% | 70% | 5% | |
| 2 · Lot Two - Mechanical | 25% | 70% | 5% |
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Feb 2024, 12:17 GMT
- Last source update
- 29 Apr 2024, 10:43 BST
- Award evaluation window
- 11 Mar 2024 – …
- Authority reference
MVDC - 037387- FTS notice number
2024/S 000-013701- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043847Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: Declared values of award are inclusive of contract extension options. Each awarded contract is to commence 14/05/2024 and run for three years (one option to extend for two years).
How it was run
Official notice- Submission deadline
- 11 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 11 Mar 2024, 12:05 GMT
Timeline
11 Mar 2024 → 29 Apr 2024 · 3 dates- Submission deadline11 Mar 2024, 12:00 GMT
- Bids opened11 Mar 2024, 12:05 GMT
- Notice published29 Apr 2024, 10:43 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Apr 2024, 10:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lot One - Electrical1 award | |||
| BUCHANAN & CURWEN (LEATHERHEAD) LIMITEDSubcontracting: declared | £405,000 † | — | Awarded |
| Lot 2 · Lot Two - Mechanical1 award | |||
| IndustraheatSMESubcontracting: declared | £325,000 † | — | Awarded |
Contracts
Lot One - Electrical · BUCHANAN & CURWEN (LEATHERHEAD) LIMITED
- Signed
- 29 Apr 2024
- Value
- £405,000
- Status
- active
Lot Two - Mechanical · IndustraheatSME
- Signed
- 29 Apr 2024
- Value
- £325,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot One - Electrical | 4bids · 4 electronic | 4 | — | — |
| 2 · Lot Two - Mechanical | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- BUCHANAN & CURWEN (LEATHERHEAD) LIMITEDAwarded supplier
- IndustraheatAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria