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Published 19 Jun 2025, 17:03 BST

Official UK procurement notice

Mechanical Framework · UK public procurement notice

Official notice

Authority: ASTON UNIVERSITY (Education)

Framework agreementServicesAbove thresholdSME suitable
Sectors: Repair & Maintenance (50)Installation services (except software) (51) Delivery: West Midlands (UKG31)
Planned pipeline value£3,940,000pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Framework period 2 yrsends 31 Jul 2028 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

Aston is seeking to procure several mechanical services which have previously been provided 'off contract.' To assist with the initial stages of planning, these services have been grouped into the following lots:

  1. HVAC Maintenance:
  • Air conditioning maintenance (inc. installation)
  • Chillers
  • Fan coil units
  • Mechanical ventilation with heat recovery systems
  • Air handling units
  • Filters
  • Humidifiers
  • Air source heat pumps
  1. Gas and Plumbing
  • Gas pipework tightness testing
  • Gas boilers/ heaters
  • Carbon monoxide alarms (for boilers)
  • Strainer maintenance
  • Plate heat exchanger clean/ tightness test
  • Water booster pump maintenance
  • Pressurisation units/ expansion vessel maintenance
  • Safety valve inspection and changes
  • General plumbing repairs/installation
  1. Water Hygiene, Safety and Dosing
  • Water tank cleaning
  • Thermostatic mixing valves maintenance and testing
  • Shower head cleaning
  • On-line dosing system maintenance
  • UV filtration system maintenance
  • District heat network dosing
  • Heating system dosing
  • Chilled water system dosing
  • Inhibitor dosing
  • Energy saving surfactant dosing
  • Water sampling

Please note, this scope is subject to change.

CPV: Installation services of electrical and mechanical equipment · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 2 yrsSME
Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2031 with extensions
Delivery: West MidlandsEligibility: SME eligible
Extensions: Extension options published
50700000 Repair and maintenance services of building installations51100000 Installation services of electrical and mechanical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Mechanical Framework” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jun 2025, 17:03 BST
Last source update
19 Jun 2025, 17:03 BST
Authority reference
740
FTS notice number
2025/S 000-033852
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Installation services of electrical and mechanical equipmentRepair and maintenance services of building installations
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-05505d Find a Tender

How it was run

Official notice
Appointment period ends
—

Timeline

19 Jun 2025 → 1 Aug 2026 · 3 dates
  1. Planning notice published
    19 Jun 2025, 17:03 BST
  2. Market engagement
    10 Jul 2025, 23:59 BST

    Aston is beginning the pre-market engagement process in relation to various mechanical requirements. These will either be packaged within an all inclusive contract, or split into several contracts.

    Aston is inviting responses to a formal Request For Information ('RFI') to obtain information from the market. This will help Aston to better understand the structure and capability of the market, as well as providing key insights that can be used to identify the most suitable route to market and ensure Aston's specification is fit for purpose.

    Please contact m.bowcott@aston.ac.uk to request a copy of this RFI. The response date for the RFI is 10th July 2025.

  3. Contract starts88 days ago
    1 Aug 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    19 Jun 2025, 17:03 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

ASTON UNIVERSITY

Contracting authorityPublic authority - sub-central government GB-COH: RC000904 · GB-PPON: PTLB-7496-TPTR Aston Triangle, Birmingham, West Midlands, B4 7ETContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure