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Published 21 May 2025, 15:33 BST

Official UK procurement notice

MS - SCC - Development of a Materials Recovery Facility (MRF)

Official notice

Authority: Surrey County Council (Local council)·On behalf of: KPMG LLP

ServicesCompetitive flexible procedureAbove threshold
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ2)
Published estimate£131,800,000≈ £5.3m / year · £131,800,000 inc. VAT · 1 value update
Submissions closed 16 Feb 2026
Next notice expected 1 Sept 2025
Contract term 25 yrsends 1 Oct 2052 · up to 1 Oct 2062 with extensions · starts 1 Oct 2027

What is being bought

Published requirement description

The Authority wishes to establish and enter into a Contract with a Contractor for the design, build, finance, operation and maintenance of a MRF.

The Contract shall provide for the Contractor to design and construct a MRF and subsequently provide Services to the MRF until the Expiry Date (being 30 September 2052), with an option for the Contract to be extended by up to ten years with the agreement of both parties.

Please find further information on the e-sourcing portal's 'Documents' section attached to this opportunity.

  • The authority expects to re-tender this requirement around 30 Jun 2027, 23:59 BST.
  • How the procedure runs: Please find detailed description of the procedure in the 'Surrey MRF - Project Information Memorandum' document found on the e-sourcing portals 'documents' section attached to this opportunity. The outline procedure will be as follows: - Pre-Selection Questionnaire and Conditions of Participation Stage - ITPD Stage including dialogue sessions, optional interim submission stage and final tender.

CPV: Refuse and waste related services

The lotProcurement structure

single lot · value published
Lot #1Renewal 25 yrsPublished value£131,800,000
Contract period: 1 Oct 2027 – 1 Oct 2052 (25 yrs) · up to 1 Oct 2062 with extensionsValue: £131,800,000 exc. VAT · £131,800,000 inc. VAT
Delivery: South East
Extensions: An option for the Contract to be extended by up to ten years with the agreement of both parties.
90500000 Refuse and waste related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (3)
  • Quality: 60%
  • Legal: 5%
  • Price: 35%
Published award criteria (3)
  • Quality
  • Price
  • Legal
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 30 Jun 2027
First published
21 May 2025, 15:33 BST
Last source update
16 Dec 2025, 13:47 GMT
Award evaluation window
Submission end – 30 Jun 2027
Authority reference
RFX1000799
FTS notice number
2025/S 000-083388
Latest notice
Tender notice (UK4)
Classification (CPV)
Refuse and waste related services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-051b85 Find a Tender
How it runs

Please find detailed description of the procedure in the 'Surrey MRF - Project Information Memorandum' document found on the e-sourcing portals 'documents' section attached to this opportunity.

The outline procedure will be as follows:

  • Pre-Selection Questionnaire and Conditions of Participation Stage
  • ITPD Stage including dialogue sessions, optional interim submission stage and final tender.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
16 Feb 2026, 12:00 GMT
Submission deadline
16 Feb 2026, 12:00 GMT
Clarification deadline
2 Feb 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Proactis Supplier Network portal - supplierlive.proactisp2p.com/Account/Login ↗

Timeline

21 May 2025 → 1 Oct 2027 · 8 dates
  1. Planning notice published
    21 May 2025, 15:33 BST
  2. Next notice expected
    1 Sept 2025, 23:59 BST
  3. Market engagement378 days ago
    16 Oct 2025, 23:59 BST

    Launch Event:

    Surrey County Council will be hosting a Launch event to detail out the procurement and project.

    Date - 17th November 2025

    Time - 10:30am - 12pm

    Venue - DLA Piper Offices

    160 Aldersgate St, Barbican,

    London EC1A 4HT

    We would like to invite a maximum of 2 attendees per organisation. Please can you respond by 16th October 2025 to let us know if you will be attending, along with the names and email addresses of your 2 attendees.

    Further information will follow on the agenda for the day once we have the attendees list.

    Registration details:

    Providers wishing to attend should reply via the link below to the Proactis portal under the project titled: SCC - MS - Surrey MRF Project - Launch Event Invitation" (RFX1000791) or via email to melisa.suleyman@surreycc.gov.uk by 16th October 2025.

    supplierlive.proactisp2p.com/Account/Login ↗

    If you wish to attend, please provide the following information:

    • Name of attendee(s)
    • Job title of attendee(s)
    • Email address of attendee(s)

    Please note that attendance will be limited to 2 attendees per organisation.

    Clarifications: If you have any questions, please send them via the portal and the procurement team will pick these up and respond as soon as possible.

    Procurement Go live:

    For your information, the estimated procurement publication date is 15th December 2025 with a return date for the Pre Selection Questionnaire submissions on 19th February 2026. Submissions will be through the Proactis Supplier Network Portal.

  4. Tender notice published317 days ago
    16 Dec 2025, 13:47 GMT
  5. Clarification questions by269 days ago
    2 Feb 2026, 17:00 GMT
  6. Submission deadline255 days ago
    16 Feb 2026, 12:00 GMT
  7. Today
    30 Oct 2026
  8. Award decision expected byin 243 days
    30 Jun 2027, 23:59 BST
  9. Contract startsin 335 days
    1 Oct 2027, 00:00 BST

Notice history

11 events · 8 releases on Find a Tender · since 21 May 2025
  1. Pipeline notice published
    21 May 2025, 15:33 BST
    UK1
  2. Preliminary market engagement notice published
    28 May 2025, 10:38 BST
    UK2
  3. Preliminary market engagement notice published
    12 Jun 2025, 14:11 BST
    UK2
  4. Preliminary market engagement notice published
    12 Jun 2025, 14:13 BST
    UK2
  5. Preliminary market engagement notice published
    4 Aug 2025, 14:32 BST
    UK2
  6. Preliminary market engagement notice published
    3 Sept 2025, 10:56 BST
    UK2
  7. Preliminary market engagement notice published
    3 Oct 2025, 10:41 BST
    UK2
  8. Tender notice published
    16 Dec 2025, 13:47 GMT
    UK4
  9. Published value updated
    16 Dec 2025, 13:47 GMT
  10. Status changed to active
    16 Dec 2025, 13:47 GMT
  11. Procurement method changed
    16 Dec 2025, 13:47 GMT
Published amendments (2)

Extension to deadline. Deadline for submitting a response to this Pre-Market Engagement opportunity is now Wednesday 19th June at 12pm.

Deadline for submitting a response to this Pre-Market Engagement Opportunity is now Wednesday 18th June at 12pm.

Routine re-releases (8)
  • 2025-08: 1 release · 4 Aug 2025
  • 2025-06: 2 releases · 12 Jun 2025, 12 Jun 2025
  • 2025-05: 2 releases · 21 May 2025, 28 May 2025

Contracting authority & participating public bodies

4 public bodies on the notice

Surrey County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWRH-8974-TNBV Woodhatch Place, 11 Cockshot Hill, Reigate, South East, RH2 8EFContact name, email

Other public bodies

  • DLA PIPER UK LLPProcuring entityLegal Consultancy SupportGB-COH: OC307847GB-PPON: PMPT-8255-CHYG London, LondonContact email
  • KPMG LLPProcuring entityFinancial Consultancy SupportGB-COH: OC301540GB-PPON: PMGV-6254-LTTL London, LondonContact email
  • WARDELL ARMSTRONG LLPProcuring entityTechnical Consultancy SupportGB-COH: OC307138GB-PPON: PDNW-5972-PCHT Stoke-On-Trent, West MidlandsContact email

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: https://supplierlive.proactisp2p.com/Account/Login
  • Bidding documents and specifications tenderBidding documents and specificationsProcurement documents can be found on the Proactis Supplier Network portal 'Documents' section attached to this opportunity. Further technical, legal and financial related documents can be found in the Dataroom (link provided within the 'Surrey MRF - Project Information Memorand…

Notices published for this procedure