Official UK procurement notice
NH2049 North East & North Cumbria Pathology Archiving System
Authority: Northumbria Healthcare Facilities Management (Central government)·Consortium: 8 public authorities
What is being bought
Published requirement descriptionCellular Pathology laboratories in the North East North Cumbria (NENC) region currently maintain long term (30+ years) archives of all wax tissue blocks and microscope slides that are produced. The North East & North Cumbria Pathology network (NENC) has obtained limited Digital Diagnostics Capability funding from NHS England for purchase of an “advanced archiving solution” that will both save time for laboratory staff and dramatically reduce the risk of misfiling and loss of tissue blocks and slides. Any proposed archiving solution must be compatible with the current and legacy linear and/or data matrix barcodes on blocks and slides for identification of the materials.
Further details and ITT documents can be found on our e-tendering system Atamis at atamis-1928.my.site.com ↗
CPV: Imaging and archiving system · Laboratory, optical and precision equipments (excl. glasses)
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£564,167
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Functional Fit: 25%
- Implementation and Go live Timelines: 15%
- Training and Change Management: 10%
- Scalability and Future Proofing: 10%
- Usability and Business Continuity: 5%
- Compliance with Standards: 5%
- Protecting Habitats and Biodiversity: 5%
- Total Costs for all Trusts over 5 years: 20%
- Accelerating to Net Zero: 5%
Published award criteria (9)
- Functional Fit
- Implementation and Go live Timelines
- Training and Change Management
- Scalability and Future Proofing
- Usability and Business Continuity
- Compliance with Standards
- Accelerating to Net Zero
- Protecting Habitats and Biodiversity
- Total Costs for all Trusts over 5 years
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2025, 22:33 GMT
- Last source update
- 19 Dec 2025, 12:45 GMT
- Award evaluation window
- Submission end – 2 Feb 2026
- Authority reference
NH2049- FTS notice number
2025/S 000-084893- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f9caFind a Tender
How it was run
Official notice- Submission deadline
- 22 Jan 2026, 12:00 GMT
- Clarification deadline
- 13 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tenders must be submitted via our e-tendering system Atamis at atamis-1928.my.site.com ↗
Timeline
18 Dec 2025 → 13 Feb 2026 · 7 dates- Planning notice published313 days ago18 Dec 2025, 22:33 GMT
- Tender notice published313 days ago19 Dec 2025, 12:45 GMT
- Next notice expected312 days ago19 Dec 2025, 23:59 GMT
- Clarification questions by288 days ago13 Jan 2026, 12:00 GMT
- Submission deadline279 days ago22 Jan 2026, 12:00 GMT
- Award decision expected by267 days ago2 Feb 2026, 23:59 GMT
- Contract starts257 days ago13 Feb 2026
Notice history
6 events · 2 releases on Find a Tender · since 18 Dec 2025- Preliminary market engagement notice published18 Dec 2025, 22:33 GMTUK2
- Tender notice published19 Dec 2025, 12:45 GMTUK4
- Published value updated to £564,16719 Dec 2025, 12:45 GMTwas £558,333
- Status changed to active19 Dec 2025, 12:45 GMT
- Procurement method changed19 Dec 2025, 12:45 GMT
- Deadline published: 22 Jan 2026, 12:00 GMT19 Dec 2025, 12:45 GMT
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- County Durham and Darlington NHS Foundation TrustContracting authorityPublic authority - central government
- Gateshead Health NHS Foundation TrustContracting authorityPublic authority - central government
- NHS North East and North Cumbria Integrated Care BoardContracting authorityPublic authority - central government
- North Cumbria Integrated Care NHS Foundation TrustContracting authorityPublic authority - central government
- North Tees and Hartlepool NHS Foundation TrustContracting authorityPublic authority - central government
- South Tees Hospitals NHS Foundation TrustContracting authorityPublic authority - central government
- The Newcastle Upon Tyne Hospitals NHS Foundation TrustContracting authorityPublic authority - central government
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender