Official UK procurement notice
NSDC-1722 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council
Authority: Newark And Sherwood District Council (Local council)·On behalf of: Rutland County Council
What is being bought
Published requirement descriptionNewark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification.
The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements.
The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets.
Further information about the work requirements can be obtained in the tender documentation within this tender pack.
Contract Term and Duration
The contract commencement date is: 1st April 2027.
The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to
satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
Contract Terms
The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a.
Contract Value
The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023.
Additional Information
This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at:
Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: www.eastmidstenders.org ↗
Project ID: DN830598
CPV: Building installation work · Gas distribution and related services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Question 1 - 7% Question 2 - 13% Question 3 - 13% Question 4 - 7% Question 5 - 5% Question 6 - 5% Question 7 - Social Value - 10%
- Price: Price - 40%
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £3,697,468 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Newark And Sherwood District Council buys Building installation work (CPV 4530), and who usually turns up
Newark And Sherwood District Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Building installation work (CPV 4530) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 56 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 10%
2–39% / 0%
4–655% / 0%
7+36% / 90%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate89% / 50%
Within ±2%11% / 50%
Above estimate0% / 0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4530Published estimate£7.4m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid12%
2–34%
4–68%
7+77%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 3 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£7.2m–£7.4m
Estimate£7.4m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Gusto Construction LimitedEarlier contract | NSDC-1519 Phase 6 HRA New Builds for Newark and Sherwood District Councilstarted Aug 2025 | Lot 4 - Site 4 Lowfield Lane Balderton | £1.6m | Matched as the earlier contract |
| T. Balfe Construction LimitedEarlier contract | NSDC-1519 Phase 6 HRA New Builds for Newark and Sherwood District Councilstarted Aug 2025 | Lot 1 - Site 1 Church Circule Ollerton | £1.2m | Matched as the earlier contract |
| Aumas LtdEarlier contract | NSDC-1519 Phase 6 HRA New Builds for Newark and Sherwood District Councilstarted Aug 2025 | Lot 3 - Site 3 Bowbridge Rd Newark | £1.1m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Axis EuropeLarge | £1.3bn43 awards in 36m · last 2 months ago | 7 live · £452m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=7 |
Aaron Services LtdLarge | £117m26 awards in 36m · last 2 months ago | 3 live · £25m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 18% below n=4 |
| £97m14 awards in 36m · last 2 months ago | 7 live · £42m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% above n=12 | |
Sure Maintenance LtdLarge | £12m21 awards in 36m · last 2 months ago | 4 live · £35m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
| £5.3m35 awards in 36m · last 1 months ago | 6 live · £891k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=8 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Sept 2026, 14:48 BST
- Last source update
- 23 Sept 2026, 14:48 BST
- Award evaluation window
- Submission end – 7 Dec 2026
- Authority reference
DN830598- FTS notice number
2026/S 000-090207- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0778c2Find a Tender
How to participate & submission route
Official notice Submit via East Midlands Tendering- Requests to participate (first stage)
- —
- Tender submission deadline
- 30 Oct 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Home page of procurement portal where tender documents are available.
Timeline
23 Sept 2026 → 1 Apr 2027 · 5 dates- Tender notice published33 days ago23 Sept 2026, 14:48 BST
- Clarification questions by3 days ago23 Oct 2026, 12:00 BST
- Today26 Oct 2026
- Submission deadlinein 4 days30 Oct 2026, 12:00 GMT
- Award decision expected byin 42 days7 Dec 2026, 23:59 GMT
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Sept 2026, 14:48 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Home page of procurement portal where tender documents are available.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender