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Published 6 Jul 2026, 16:21 BST

Official UK procurement notice

Office Supplies (Stationery and Beverages)

Official notice

Authority: Great Places Housing Group (Housing)·Consortium: 2 public authorities

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Food, beverages, tobacco and related products (15)Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: North West (UKD)Yorkshire & Humber (UKE3)
Published estimate£221,214≈ £74k / year · £265,457 inc. VAT · 2 value updates
Submissions closed 12 Oct 2026
Next notice expected 5 Aug 2026
Contract term 3 yrsends 10 Jan 2030 · up to 10 Jan 2032 with extensions · starts 11 Jan 2027

What is being bought

Published requirement description

Great Places Housing Group (Great Places) is seeking to award a contract to a single supplier for the provision of Office Stationery and Beverages delivered to Great Places properties and offices located in Lancashire, Greater Manchester, Cheshire, Staffordshire, Derbyshire, and South Yorkshire.

Great Places has outlined its core list of products. The products are detailed in the following categories:

  • Books and pads
  • Filing and storage
  • Office Environment
  • General Stationery
  • Paper
  • Post
  • Writing supplies
  • Beverage supplies

The contract duration will be three years with the option to extend in one year increments up to a maximum of five years.

All requirements are essential unless otherwise stated as desirable.

  • The authority expects to re-tender this requirement around 1 Apr 2031, 23:59 BST.

CPV: Coffee, tea and related products · Dairy products · Non-alcoholic beverages · Office machinery, equipment and supplies except computers, printers and furniture · Rusks and biscuits; preserved pastry goods and cakes · Sugar and related products

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£221,214
Contract period: 11 Jan 2027 – 10 Jan 2030 (3 yrs) · up to 10 Jan 2032 with extensionsValue: £221,214 exc. VAT · £265,457 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. iii. Great Places may alter the procurement timetable at its discretion. iv. To clarify any part of a submission received at any stage. v. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Procedure. Great Places may exercise the following options during the Contract Period: i. The Contract Scope, Area or Contract Period may be amended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness ii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% annual value. iii. To vary or modify the contract as the result of materialisation of known risk. All bids are to remain valid for acceptance for a period of 6 months. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform. · two extensions possible, in one year increments
15500000 Dairy products15820000 Rusks and biscuits; preserved pastry goods and cakes15830000 Sugar and related products15860000 Coffee, tea and related products15980000 Non-alcoholic beverages30100000 Office machinery, equipment and supplies except computers, printers and furniture
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    ICO Regulatory Action:

    Supplier must confirm whether their organisation has been subject to regulatory action.

    Financial Standing:

    Annual turnover must be at least £150,000.

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's Liability Insurance = £5m

    Public Liability Insurance = £5m

    Products Liability Insurance = £5m

  • Technical & professional ability

    Ability to Meet Timescales:

    Supplier must confirm ability to meet delivery time of 3 working days.

    Social Value:

    Supplier must agree to contribute 2% of contract spend to GP Social Value initiatives.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price per Quality Point
Conditions of participation2
  • Economic & financial standing

    ICO Regulatory Action:

    Supplier must confirm whether their organisation has been subject to regulatory action.

    Financial Standing:

    Annual turnover must be at least £150,000.

    Insurance:

    Confirm willingness to obtain required insurance:

    Employer's Liability Insurance = £5m

    Public Liability Insurance = £5m

    Products Liability Insurance = £5m

  • Technical & professional ability

    Ability to Meet Timescales:

    Supplier must confirm ability to meet delivery time of 3 working days.

    Social Value:

    Supplier must agree to contribute 2% of contract spend to GP Social Value initiatives.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Apr 2031
First published
6 Jul 2026, 16:21 BST
Last source update
16 Sept 2026, 15:08 BST
Award evaluation window
Submission end – 30 Nov 2026
Authority reference
DN821065
FTS notice number
2026/S 000-087859
Latest notice
Tender notice (UK4)
Classification (CPV)
Coffee, tea and related productsDairy productsNon-alcoholic beveragesOffice machinery, equipment and supplies except computers, printers and furnitureRusks and biscuits; preserved pastry goods and cakesSugar and related products
Delivery area
North West (UKD)Yorkshire & Humber (UKE3)
Official registry OCID
ocds-h6vhtk-06c493 Find a Tender
Contract terms summary

All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number.

The details on the invoice must reflect the details provided during supplier account set-up, and match the purchase order value.

Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice.

Review and risk notes
Risks

Operational & Delivery Risks

Risks relating to delivery times, access to properties, failed deliveries, and supply issues.

Safeguarding & Reputational Risks

Risks associated with working in residents' homes, including staff conduct and potential impact on vulnerable individuals.

Health & Safety Risks

Risks arising from ensuring product safety compliance.

Supply Chain & Stock Risks

Risks linked to product availability, supply disruption, quality consistency, and subcontractor reliance.

Contract Performance & Service Quality Risks

Risks of inconsistent service delivery, poor complaint handling, and failure to meet KPIs.

Financial & Commercial Risks

Risks related to pricing volatility, hidden costs, and supplier financial stability.

Data Protection & Privacy Risks

Risks involving the handling and protection of resident data during delivery and service coordination.

Environmental & Sustainability Risks

Risks concerning waste disposal, recycling obligations, sustainable sourcing requirements and legislative changes.

Mobilisation & Transition Risks

Risks during contract setup, including service gaps and poor handover from incumbent suppliers.

Legal & Regulatory Risks

Risks of non-compliance with procurement regulations.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Oct 2026, 12:00 BST
Clarification deadline
2 Oct 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Submission is through ProContract, including all clarifications via procontract.due-north.com/Advert ↗

If the ProContract link does not work, please search on ProContract using reference DN821065.

Communication outside of ProContract may not be responded to, and may be considered in breach of procedural requirements and result in disqualification.

Timeline

6 Jul 2026 → 11 Jan 2027 · 8 dates
  1. Planning notice published113 days ago
    6 Jul 2026, 16:21 BST
  2. Market engagement85 days ago
    3 Aug 2026, 23:59 BST

    The objectives of this PME are to understand:

    (1) Scope, delivery timescales and structure

    (2) Customer service and resolution processes

    (3) Experience of social housing and modern slavery

    We invite suppliers to complete an online survey, accessible via desktop or mobile:

    forms.cloud.microsoft/e/DgSPVSE4Aq ↗

    The survey should take approximately 20 minutes to complete. Responses are anonymous by default, but you may leave your contact details if you wish to be notified when the tender is published.

    Respondents must declare any actual, potential or perceived conflicts of interest.

    Deadline for responses: 12:00 5th August 2026.

    Great Places reserves the right to extend this deadline at its discretion

  3. Next notice expected83 days ago
    5 Aug 2026, 23:59 BST
  4. Tender notice published42 days ago
    16 Sept 2026, 15:08 BST
  5. Clarification questions by25 days ago
    2 Oct 2026, 23:59 BST
  6. Submission deadline16 days ago
    12 Oct 2026, 12:00 BST
  7. Today
    28 Oct 2026
  8. Award decision expected byin 33 days
    30 Nov 2026, 23:59 GMT
  9. Contract startsin 74 days
    11 Jan 2027

Notice history

9 events · 3 releases on Find a Tender · since 6 Jul 2026
  1. Preliminary market engagement notice published
    6 Jul 2026, 16:21 BST
    UK2
  2. Preliminary market engagement notice published
    30 Jul 2026, 15:09 BST
    UK2
  3. Published value updated to £108,333
    30 Jul 2026, 15:09 BST
    was £291,667
  4. Tender notice published
    16 Sept 2026, 15:08 BST
    UK4
  5. Published value updated to £221,214
    16 Sept 2026, 15:08 BST
    was £108,333
  6. Status changed to active
    16 Sept 2026, 15:08 BST
  7. Procurement method changed
    16 Sept 2026, 15:08 BST
  8. Deadline published: 12 Oct 2026, 12:00 BST
    16 Sept 2026, 15:08 BST
  9. Buyer details updated
    16 Sept 2026, 15:08 BST
Published amendments (1)

Cleaning Services are no longer required as part of this exercise. Contract value amended from £350,000 to £130,000 (inc. VAT). Contract changed from above to below-threshold.

Contracting authority & participating public bodies

2 public bodies on the notice

Great Places Housing Group

Contracting authorityPublic authority - sub-central government GB-PPON: PRYW-1616-TVYT 2A Derwent Avenue, Manchester, North West, M21 7QPContact name, email, phone

Consortium members and other public bodies

  • Great Places Housing Group LimitedContracting authorityPublic authority - sub-central governmentGB-MPR: 30045RGB-PPON: PRYW-1616-TVYT Manchester, North WestContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure