Find a TenderClosedTender notice
Published 13 Jun 2025, 16:46 BST

Official UK procurement notice

P2270 - Lickey Hills Visitor Centre Cafe

Official notice

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcession
Concession value (operator's revenue)£480,000operator revenue, not the authority's budget
Submissions closed 11 Jul 2025
Contract term 3 yrsends 7 Sept 2028 · up to 7 Sept 2031 with extensions · starts 8 Sept 2025

What is being bought

Published requirement description

Birmingham City Council is seeking to promote regeneration throughout the city and to promote not only the economic but also the social and environmental wellbeing of its residents and visitors to the city. This includes offering a diverse range of facilities and activities for citizens to participate in and experience. As part of this aspiration the Council is seeking a Provider to operate the Café at Lickey Hills Visitor Centre.

Birmingham is renowned for being a green city, with numerous parks, areas of open space & open water; where people can be active and enjoy the great outdoors. Over the past few years, we’ve seen a significant increase in the number of visitors to parks as people are realising the benefits that come from greenspace.

The Café at Lickey Hills Visitor Centre offers an opportunity within a heavily urbanised area for a suitable space that can deliver refreshments to the public. The Council wishes to engage with experienced organisations or individuals with relevant and appropriate experience to provide the services to visitors to the park and local community

The contract will be let under a concession agreement for a period of three years with the option to extend up to a further three years. Bidders should note that if successful all costs associated with the delivery of the service shall be the responsibility of the Concessionaire.

This Request for Quotations is being issued using the Council’s e-tendering system ‘In-tend’ and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the ‘in-tend’ system. in-tendhost.co.uk/birminghamcc ↗

Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the CPS helpdesk at cps@birmingham.gov.uk.

CPV: Cafeteria services · Canteen and catering services · Catering services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£480,000
Contract period: 8 Sept 2025 – 7 Sept 2028 (3 yrs) · up to 7 Sept 2031 with extensionsValue: £480,000 exc. VAT · £576,000 inc. VAT
Delivery: West Midlands
Extensions: The concession agreement may be extended up to a further three years to 07/09/2031

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60% The overall weighting for the price criteria is 40% For full details please refer to the procurement documents.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Jun 2025, 16:46 BST
Last source update
16 Jun 2025, 16:16 BST
Authority reference
P2270
FTS notice number
2025/S 000-032402
Latest notice
Tender notice (UK4)
Classification (CPV)
Cafeteria servicesCanteen and catering servicesCatering services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-0548d3 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Jul 2025, 12:00 BST
Clarification deadline
3 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This Request for Quotations is being issued using the Council’s e-tendering system ‘In-tend’ and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the ‘in-tend’ system.

in-tendhost.co.uk/birminghamcc ↗

Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the CPS helpdesk at cps@birmingham.gov.uk.

Timeline

13 Jun 2025 → 8 Sept 2025 · 5 dates
  1. Tender notice published
    13 Jun 2025, 16:46 BST
  2. Latest notice published
    16 Jun 2025, 16:16 BST
  3. Clarification questions by
    3 Jul 2025, 23:59 BST
  4. Submission deadline
    11 Jul 2025, 12:00 BST
  5. Contract starts
    8 Sept 2025, 00:00 BST

Notice history

8 events · 7 releases on Find a Tender · since 13 Jun 2025
  1. Tender notice published
    13 Jun 2025, 16:46 BST
    UK4
  2. Tender notice published
    13 Jun 2025, 17:02 BST
    UK4
  3. Tender notice published
    13 Jun 2025, 17:05 BST
    UK4
  4. Tender notice published
    16 Jun 2025, 10:29 BST
    UK4
  5. Tender notice published
    16 Jun 2025, 12:37 BST
    UK4
  6. Tender notice published
    16 Jun 2025, 15:58 BST
    UK4
  7. Tender notice published
    16 Jun 2025, 16:16 BST
    UK4
  8. Deadline moved to 11 Jul 2025, 12:00 BST
    16 Jun 2025, 16:16 BST
    +0 days · was 11 Jul 2025, 13:00 BST
Routine re-releases (7)
  • 2025-06: 4 releases · 13 Jun 2025, 16 Jun 2025

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender