Official UK procurement notice
Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines
Authority: Velindre University NHS Trust (NHS & healthcare)
What is being bought
Published requirement descriptionVelindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff.
The requirement comprises:
Part A - Equipment Supply, Installation, Maintenance and Support
Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines.
Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period.
Provision of telemetry, management information and reporting services.
Part B - Managed Vending and Coffee Service
Supply of beverages, food products and consumables.
Stock management, replenishment and merchandising.
Operation and management of vending and coffee services.
Revenue collection, customer refunds and management reporting.
Payment of an agreed revenue share to the Trust.
The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.
CPV: Canteen and catering services · Coffee, tea and related products · Repair and maintenance services · Vending machines
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1
- Condition of participation
As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health and safety requirements, and appropriate insurance cover.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Price: 60%
Published award criteria (2)
- Technical: 40%
- Price: 60%
- Condition of participation
As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health and safety requirements, and appropriate insurance cover.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected at this size: about £1 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Velindre University NHS Trust runs Centrifuges, calendering or vending machines (CPV 4293) tenders for its clients, and who usually turns up
Velindre University NHS Trust buys for other bodies; its column covers all its clients. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Centrifuges, calendering or vending machines (CPV 4293) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 59 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid20% / 58%
2–332% / 21%
4–627% / 21%
7+22% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate50% / 44%
Within ±2%29% / 34%
Above estimate21% / 22%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4293No real estimate
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 19 past lots.
A forecast, not a list of bidders.
1 bid58%
2–321%
4–621%
7+0%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Oct 2026, 14:49 GMT
- Last source update
- 26 Oct 2026, 14:49 GMT
- Authority reference
VEL-ITT-63366- FTS notice number
2026/S 000-101105- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-079056Find a Tender
How to participate & submission route
Official notice Submit via Jaggaer- Requests to participate (first stage)
- —
- Tender submission deadline
- 27 Nov 2026, 12:01 GMT
- Clarification deadline
- 20 Nov 2026, 12:01 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) —Browse the eSourcing portal: etenderwales.bravosolution.co.uk ↗ and click the link to register —Accept the T’s & C’s and click "continue" —Enter your correct business/user details 2. Express an Interest in the tender —Login to the portal with the username/password —Click the "ITT open to all suppliers" link. —Click on ITT_128125. —Click the "express interest "button at the top of the page —This will move the ITT into your "my ITTs" page (this is a secure area reserved for your projects only) —You can now access any attachments by clicking "buyer attachments" in the "ITT details" box 3. Responding to the tender —Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining) —You can now use the "messages" function to communicate with the buyer and seek any clarification —Note the deadline for completion, and then follow the on screen instructions to complete the ITT. NOTE: The authority is using eTenderwales to carry out this procurement process.
Timeline
26 Oct 2026 → 18 Jan 2027 · 4 dates- Tender notice publishedearlier today26 Oct 2026, 14:49 GMT
- Today26 Oct 2026
- Clarification questions byin 25 days20 Nov 2026, 12:01 GMT
- Submission deadlinein 32 days27 Nov 2026, 12:01 GMT
- Contract startsin 83 days18 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published26 Oct 2026, 14:49 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender