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Published 10 Sept 2021, 13:25 BST

Official UK procurement notice

Provision of Catering Services

Official notice

Authority: Scottish Government (Central government)·Consortium: 4 public authorities

ServicesOpen procedure
Sectors: Repair & Maintenance (50)Hotel, restaurant and retail trade services (55) Delivery: Scotland (UKM)
Published estimate£6,000,000exc. VAT · 1 value update
Submissions closed 11 Feb 2022awarded 26 Aug 2022
Awarded to BaxterStorey Limited

What is being bought

Published requirement description

Provision of staff restaurant services, coffee shops, hospitality and events for strategic Scottish Government buildings in the Central Belt and Aberdeen, and agency buildings which use the Scottish Government Facilities Services.

The Service Provider shall promote healthy eating and encourage both a reduction in salt, sugar and fat, and an increase in foods high in dietary fibre. Low sugar and decaffeinated beverages shall also be available.

The scope of services is subject to change in terms of the level of service over the life of the contract.

  • Recurrence: Yes it is likely that a future procurement will be undertaken to replace this contract when it expires.

CPV: Canteen and catering services · Canteen management services · Canteen services · Catering services · Catering services for other enterprises or other institutions · Repair and maintenance services of catering equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£6,000,000
Delivery: Scotland · Multiple locations across the Scottish Central Belt and Aberdeen. Locations may change throughout the life of the contract.
Extensions: The Scottish Government is pricing two (2) separate options, one (1) for a full service and one (1) for a reduced service. The contract also includes a price for delivering a carbon neutral catering contract. Only the price for the full service option was used for the purposes of price analysis. · The contract will have the option to be extended for an additional 3 x 12 month periodsVariant bids: not allowed
50883000 Repair and maintenance services of catering equipment55500000 Canteen and catering services55510000 Canteen services55512000 Canteen management services55520000 Catering services55523000 Catering services for other enterprises or other institutions

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90Price: 30Environmental: 10
Published sub-criteria (10)
  • Food Service Standards: 35
  • Marketing: 3
  • Staffing & Service Delivery: 15
  • Hygiene, Health & Safety: 15
  • Facilities & Equipment: 5
  • Management: 10
  • Contract Mobilisation & BCDR: 2
  • Fair Work First: 5
  • price: 30
  • Sustainability, Climate Emergency & Community Benefits: 10
Published award criteria (10)
  • Food Service Standards: 35%
  • Marketing: 3%
  • Staffing & Service Delivery: 15%
  • Hygiene, Health & Safety: 15%
  • Facilities & Equipment: 5%
  • Management: 10%
  • Contract Mobilisation & BCDR: 2%
  • Sustainability, Climate Emergency & Community Benefits: 10%
  • Fair Work First: 5%
  • Price: 30
Conditions of participation3
  • Suitability

    N/A

  • Economic & financial standing

    Bidders will be required to provide their "general" yearly turnover for the last 3 years

    Bidders will be required to state the value for their Current Ratio for the previous financial year

    Bidders will be required to confirm they have the required levels of insurance cover specified below

    Minimum: "General" yearly turnover Bidders will be required to have a minimum “general” yearly turnover of 2 million GBP for the last 3 years. Current ratio Bidders must have a minimum current ratio of 0.9. The current ratio shall be calculated as current assets/current liabilities and sh…
  • Technical & professional ability

    4C.1.2

    For public supply and public service contracts only, bidders will be required to provide relevant examples of supplies and/or services carried out during the last three years. (Examples from both public and/or private sector customers and clients may be provided)

    4D.1 and 4D.2

    Please refer to the 'SPD 4D.1 and 4D.2 Minimum Requirements' document available in the attachment area of the project in PCS-T

    Minimum: For question 4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. For ques…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Yes it is likely that a future procurement will be undertaken to replace this contract when it expires.
First published
10 Sept 2021, 13:25 BST
Last source update
31 Aug 2022, 12:08 BST
Award evaluation window
11 Feb 2022 – …
Authority reference
CASE/558665
FTS notice number
2022/S 000-024272
Classification (CPV)
Canteen and catering servicesCanteen management servicesCanteen servicesCatering servicesCatering services for other enterprises or other institutionsRepair and maintenance services of catering equipment
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02df7b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The commitment has been made by the contractor, as part of a package of Fair Work Practices, to pay staff involved with the delivery of this contract the rate the real Living Wage, the rate set independently and updated annually by the Living Wage Foundation. The following community benefits will also be delivered as a result of this contract: 1. One apprenticeship opportunity 2. One paid week of work experience for a recent graduate chef 3. End of life products will be made available to Scottish Government staff for nominal donations which will then be passed on to a local charity 4. Partnership with local schools to deliver an education programme inspired by the Good Food Nation policy. 5. Annual donation to a local charity (this may be monetary or for any specific requirement the organisation is in need of). The published contract value includes the optional extension years and an estimate for the potential annual price uplifts (based on CPI) over the contract term. (SC Ref:696914)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Submission deadline
11 Feb 2022, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
11 Feb 2022, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

17 Dec 2021 → 31 Aug 2022 · 4 dates
  1. Next notice expected
    17 Dec 2021
  2. Submission deadline
    11 Feb 2022, 17:00 GMT
  3. Bids opened
    11 Feb 2022, 17:00 GMT
  4. Notice published
    31 Aug 2022, 12:08 BST

Notice history

6 events · 3 releases on Find a Tender · since 15 Dec 2021
  1. Published value published: £6,000,000
    15 Dec 2021, 14:15 GMT
  2. Status changed to active
    15 Dec 2021, 14:15 GMT
  3. Procurement method changed
    15 Dec 2021, 14:15 GMT
  4. Deadline published: 11 Feb 2022, 17:00 GMT
    15 Dec 2021, 14:15 GMT
  5. Buyer details updated
    15 Dec 2021, 14:15 GMT
  6. Status changed to complete
    31 Aug 2022, 12:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £12,225,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 26 Aug 2022
Awarded toValueDateStatus
BaxterStorey LimitedSubcontracting: Deep Cleaning Vending Maintenance Equipment Maintenance Light Equipment Purchase Waste Oil Disposal Cash Collection£12,225,000 †—Awarded

Contracts

  • Contract 024272-2022-CASE/558665-1 · BaxterStorey Limited

    Signed
    26 Aug 2022
    Value
    £12,225,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

3 public bodies on the notice

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Victoria Quay, Edinburgh, Scotland, EH6 6QQContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body EdinburghContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • BaxterstoreyAwarded supplier 8 Deer Park, Fairways Business Park, Livingston, UK, EH54 8AFContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.