Official UK procurement notice
Provision of Cleaning Services
Authority: Southampton City Council (Local council)
What is being bought
Published requirement descriptionThe purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements. The services are split across 7 programmes but only one provider will be appointed to all programmes;
Cleaning Programme A - Office Cleaning
Cleaning Programme B - Public Areas
Cleaning Programme C - Toilet areas, showers and changing rooms
Cleaning Programme D - Corridors (inc. Stairs)
Cleaning Programme E - Kitchen Areas
Cleaning Programme F - Storage / Miscellaneous Areas
Cleaning Programme G - Annual / ad-hoc deep clean
There is a consumable aspect that is mandatory for providers to complete to submit a compliant tender. Any submission not including consumables will be considered non-compliant and excluded from the process. The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation
- The authority expects to re-tender this requirement around 1 Aug 2031, 23:59 BST.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£7,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2031
- First published
- 31 Mar 2026, 15:47 BST
- Last source update
- 11 May 2026, 13:20 BST
- Award evaluation window
- Submission end – 30 Jun 2026
- Authority reference
SCC-SMS-0936- FTS notice number
2026/S 000-029892- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0679b9Find a Tender
How it was run
Official notice- Submission deadline
- 5 Jun 2026, 10:00 BST
- Clarification deadline
- 21 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
31 Mar 2026 → 1 Jul 2026 · 6 dates- Tender notice published211 days ago31 Mar 2026, 15:47 BST
- Latest notice published170 days ago11 May 2026, 13:20 BST
- Clarification questions by161 days ago21 May 2026, 12:00 BST
- Submission deadline146 days ago5 Jun 2026, 10:00 BST
- Award decision expected by120 days ago30 Jun 2026, 23:59 BST
- Contract starts120 days ago1 Jul 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 31 Mar 2026- Tender notice published31 Mar 2026, 15:47 BSTUK4
- Tender notice published21 Apr 2026, 10:09 BSTUK4
- Deadline moved to 22 May 2026, 12:00 BST21 Apr 2026, 10:09 BST+17 days · was 5 May 2026, 12:00 BST
- Tender notice published11 May 2026, 13:20 BSTUK4
- Deadline moved to 5 Jun 2026, 10:00 BST11 May 2026, 13:20 BST+14 days · was 22 May 2026, 12:00 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Portal
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender