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Published 18 Nov 2022, 13:46 GMT

Official UK procurement notice

Provision of PPE and Safety Footwear

Official notice

Authority: THE GO-AHEAD GROUP LIMITED·Consortium: 2 public authorities

2 lotsGoodsNegotiated procedure with prior call for competition
Published estimate£4,200,000total for 2 lots
Submissions closed 19 Dec 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

This procurement is for the Provision of Personal Protective Equipment ("PPE") and Safety Footwear (collectively referred to as "the requirement/s", the "project" or the "scope") to staff within two Customer organisations:

Govia Thameslink Railway Limited; and

Go-Ahead Holding Limited;

In scope categories include:

Ear Protection

Eye Protection

Footwear

Hand Protection

Head Protection

Hi-Vis

Outerwear (i.e. overalls)

Respiration

This procurement shall be conducted in compliance with Utilities Contract Regulations 2016 and the Customers Procurement Policy.

The objective of this procurement is to establish a minimum of two (2) contracts for supplies (with ancillary services) to be utilised by the respective Customer entities for our specific requirements across GAG and GTR.

The Customer currently hold two (2) agreements with suppliers for similar supplies / services which will be replaced following the award of this Contract.

This shall be a zero value Contract. However, spend in the initial term (36 months) in this area across both Customer organisations is approximately £4,200,000.00.

It is the intention of the Customer to include extension Options in the contract/s of up to a further 36 months cumulatively.

At the conclusion of this procurement, the Customer will place a minimum of one (1) contract each for GAG and GTR respectively. A Bidder awarded one (1) of the small Lots shall be issued with two (2) contracts for that small Lot.

Lot 1 - PPE - (all sub-categories except Safety Footwear)

Lot 2 - Safety Footwear - (no other sub-categories)

Note: Bidders are permitted to bid for both lots which could result in award to a single Bidder.

For more information on the Customers approach to Sustainable Procurement, please follow the link: www.go-ahead.com/sustainability/case-… ↗

  • Recurrence: Within 36 months; subject to the Customer exercising Options in the contract.

CPV: Protective footwear · Workwear accessories

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,230,000 together)
Lot #1PPE (Personal Protective Equipment)RenewalPublished value£2,850,000

Supply of PPE to the Customer organisations. Bid submissions must adhere to relevant harmonised EN Safety Standards. In scope categories for this small lot include:

Ear Protection

Eye Protection

Hand Protection

Head Protection

Hi-Vis items - including branded vests, jackets et al

Respirators

The Customer will be seeking innovative solutions to the delivery of these Supplies through the negotiated procedure.

Delivery listed: Ireland (IE061), North East, North West, Yorkshire & Humber, East of England, London, South East, South West · For more information on our affiliates, please follow this link: https://www.go-ahead.com/who-we-are/uk-bus For more information on the Govia Thameslink Railway network, please follow this link: https://www.thameslinkrailway.com/destinations-and-offers/where-we-travel-to/our-routes
Extensions: Extension provisions: for example, an extended term capped to a cumulative amount of 36 months. · It is the intention of the Customer to award the contract for an Initial Term of 36 months. At the expiration of the Initial Term, the Customer may decide to exercise Options within the contract.Variant bids: allowed
Lot #2Safety FootwearRenewalPublished value£1,380,000

Provision of Safety Footwear. Submissions must adhere to relevant EN standards.

The Customer will be seeking innovative solutions to the delivery of these Supplies through the negotiated procedure.

Delivery listed: Ireland (IE061), North East, North West, Yorkshire & Humber, East of England, London, South East, South West · For more information on our affiliates, please follow this link: https://www.go-ahead.com/who-we-are/uk-bus For more information on the Govia Thameslink Railway network, please follow this link: https://www.thameslinkrailway.com/destinations-and-offers/where-we-travel-to/our-routes
Extensions: Extension provisions: for example, an extended term capped to a cumulative amount of 36 months. · It is the intention of the Customer to award the contract for an Initial Term of 36 months. At the expiration of the Initial Term, the Customer may decide to exercise Options within the contract.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: LOT 1 - PPE\nLOT 2 - Safety Footwear
Conditions of participation1
  • Suitability

    Suppliers must be able to meet the draft specification criteria.

    The project shall be conducted in two phases: Invitation to Pre-Qualify ("ITP"); and Invitation to Negotiate ("ITN").

    Suppliers must Express Interest ("EOI") via SmartSurvey (www.smartsurvey.co.uk/s/493261-EOI-PPE-SAF… ↗).

    Invitations to Pre-Qualify via Pre-Qualification Questionnaire ("PQQ") shall be issued only to those suppliers that have expressed interest in writing at the above-mentioned email address.

    Submissions shall be evaluated as per the selection criteria as stated in the procurement documents.

    Following the EOI, the first phase will involve Bidders providing the information requested within the PQQ Survey in order to qualify for the second phase of the process.

    This phase is designed to ensure that only the most applicable Bidders for each small Lot are invited to participate in the negotiated procedure.

    Submissions will be evaluated in accordance with the Evaluation Guidance shown on the PQQ/ITN Questionnaires.

    The second phase will invite qualified Bidders to submit a tender which shall form part of this negotiated procedure, as outlined within the ITN Survey. The highest scoring Bidder within each category will be selected for award of the contract.

    Submissions will be evaluated in accordance with the Evaluation Guidance shown on the PQQ/ITN Questionnaires.

    A range of core documents shall be available for review at ITP / PQQ stage. However, the final versions of these documents…

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Within 36 months; subject to the Customer exercising Options in the contract.
First published
18 Nov 2022, 13:46 GMT
Last source update
18 Nov 2022, 13:46 GMT
Authority reference
493261
FTS notice number
2022/S 000-032793
Classification (CPV)
Protective footwearWorkwear accessories
Delivery area
Ireland (IE061)North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-038683 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

A Service Level Agreement (SLA) informed by Key Performance Indicators (KPIs) with remedy by Service Credits shall inform the contracts.

Publisher note: For more information on the Customers respective sustainability priorities, please follow the links below: Go-Ahead Group Limited - https://www.go-ahead.com/sustainability; and Govia Thameslink Railway Limited - https://www.thameslinkrailway.com/about-us/corporate-and-social-responsibility/environment#:~:text=Govia Thameslink Railway Ltd divert 99% of all,partner to identify our options and implement them.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
19 Dec 2022, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Nov 2022 → 19 Dec 2022 · 2 dates
  1. Notice published
    18 Nov 2022, 13:46 GMT
  2. Submission deadline
    19 Dec 2022, 17:00 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

THE GO-AHEAD GROUP LIMITED

Contracting authorityUrban railway, tramway, trolleybus or bus services GB-COH: 02100855 3rd Floor,41-51 Grey Street, NEWCASTLE-UPON-TYNE, North East, NE16EEContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Go-Ahead Group LimitedReview body Newcastle upon TyneContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria