TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 11 Jul 2025, 16:20 BST

Official UK procurement notice

PSNI - 6035992 - PSNI Multi Trade Maintenance Services

Official notice

Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: Department of Finance Northern Ireland, Construction and Procurement Delivery

3 lotsServicesCompetitive flexible procedureAbove thresholdDefence & security
Sectors: Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£70,000,000total for 3 lots · £84,000,000 inc. VAT
Submissions closed 26 Aug 2025
Lots 3see the lot list below
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought3 lots · detail below

Published requirement description

The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.

  • How the procedure runs: This is Participation Stage and is to provide the Authority with sufficient information to allow Suppliers to be shortlisted to proceed to the Tender Stage. Suppliers shortlisted from the Participation Stage process may be invited to the Tender Stage. In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation. Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.

CPV: Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£70,000,000 together) · same evaluation weights on every lot
Lot #1PSNI Multi Trade Maintenance Services Lot 1Renewal 3 yrsPublished value£23,333,333

Lot 1 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate.

The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £23,333,333 exc. VAT · £28,000,000 inc. VAT
Extensions: The Contract will be for an initial three year period with the possibility of 2 x two year extensions that will be at the Client’s discretion. This requirement will be notified to the Supplier prior to the expiry date of the 3-year fixed duration. The option to extend the Contract period by each additional year beyond the first extension will be notified to the Supplier prior to the expiry of the optional extension period.
50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations50711000 Repair and maintenance services of electrical building installations50712000 Repair and maintenance services of mechanical building installations
Lot #2PSNI Multi Trade Maintenance Services Lot 2Renewal 3 yrsPublished value£23,333,333

Lot 2 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £23,333,333 exc. VAT · £28,000,000 inc. VAT
Extensions: The Contract will be for an initial three year period with the possibility of 2 x two year extensions that will be at the Client’s discretion. This requirement will be notified to the Supplier prior to the expiry date of the 3-year fixed duration. The option to extend the Contract period by each additional year beyond the first extension will be notified to the Supplier prior to the expiry of the optional extension period.
50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations50711000 Repair and maintenance services of electrical building installations50712000 Repair and maintenance services of mechanical building installations
Lot #3PSNI Multi Trade Maintenance Services Lot 3.Renewal 3 yrsPublished value£23,333,333

Lot 3 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £23,333,333 exc. VAT · £28,000,000 inc. VAT
Extensions: The Contract will be for an initial three year period with the possibility of 2 x two year extensions that will be at the Client’s discretion. This requirement will be notified to the Supplier prior to the expiry date of the 3-year fixed duration. The option to extend the Contract period by each additional year beyond the first extension will be notified to the Supplier prior to the expiry of the optional extension period.
50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations50711000 Repair and maintenance services of electrical building installations50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Defence & security
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Jul 2025, 16:20 BST
Last source update
21 Aug 2025, 09:10 BST
Award evaluation window
Submission end – 30 Jan 2026
Authority reference
6035992
FTS notice number
2025/S 000-039404
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of electrical building installationsRepair and maintenance services of mechanical building installations
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-055df8 Find a Tender
How it runs

This is Participation Stage and is to provide the Authority with sufficient information to allow Suppliers to be shortlisted to proceed to the Tender Stage. Suppliers shortlisted from the Participation Stage process may be invited to the Tender Stage.

In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation.

Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Requests to participate (first stage)
26 Aug 2025, 15:00 BST
Submission deadline
26 Aug 2025, 15:00 BST
Clarification deadline
26 Aug 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/home.do ↗

Timeline

11 Jul 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published
    11 Jul 2025, 16:20 BST
  2. Latest notice published
    21 Aug 2025, 09:10 BST
  3. Clarification questions by
    26 Aug 2025, 15:00 BST
  4. Submission deadline
    26 Aug 2025, 15:00 BST
  5. Award decision expected by269 days ago
    30 Jan 2026, 23:59 GMT
  6. Contract starts209 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 11 Jul 2025
  1. Tender notice published
    11 Jul 2025, 16:20 BST
    UK4
  2. Tender notice published
    4 Aug 2025, 09:00 BST
    UK4
  3. Tender notice published
    21 Aug 2025, 09:10 BST
    UK4
Published amendments (1)

This procurement is no longer considered as being subject to a special regime and therefore Defence/Security has been removed. The estimated contract value included in this Tender Notice has been compiled using historic maintenance data and anticipated annual budgetary allocations but may increase due to scenarios or options allowed for in the contract and known risks as outlined below. In accord…

Contracting authority & participating public bodies

3 public bodies on the notice

Northern Ireland Policing Board

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PJGZ-5912-BTWQ 31 Clarendon Road, Belfast, Northern Ireland, BT1 3BGContact email

Other public bodies

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender