Official UK procurement notice
SECAmb - Ambulance Make Ready (SASC)
Authority: South East Coast Ambulance Service NHS Foundation Trust (Central government)·Consortium: 5 public authorities
What is being bought
Published requirement descriptionThe purpose of this contract is to provide comprehensive make ready and transportation services for the Trust.
This service must ensure that all service vehicles within the scope of the specification are cleaned and equipped to the required standards, and within the agreed timescales/frequency; and transport solutions are carried out to operational support requirements in an efficient manner ensuring adherence to safe and efficient delivery of services, supporting the roles of Fleet Maintenance, Operations and Make Ready.
Deviations from the specification may result in compromised delivery of the front-line service and therefore directly impact on patient care.
- The authority expects to re-tender this requirement around 1 Mar 2029, 23:59 GMT.
- How the procedure runs: Stage 1 is the submission by each Tenderer of a response to the Supplier Information Questionnaire and Tender Response Pack. Stage 2 is the invitation by the Contracting Authority of those Tenderers selected to attend a presentation. Deadline and further details described in Document 1 of the ITT Pack.
CPV: Cleaning and sanitation services · Cleaning services of transport equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£55,196,775
- Technical & professional ability
Cleaning Operators must hold a valid C1 driving licence
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Response: 75%
- Commercial: 25%
Published award criteria (2)
- Technical Response: Technical and Social Value Questionnaire
- Commercial: Commercial Questionnaire
- Technical & professional ability
Cleaning Operators must hold a valid C1 driving licence
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2029
- First published
- 22 May 2025, 13:37 BST
- Last source update
- 9 Jul 2026, 12:28 BST
- Award evaluation window
- Submission end – 22 Jun 2026
- Authority reference
C399362- FTS notice number
2026/S 000-026612- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051db4Find a Tender- Contract terms summary
Copy invoices and Management Information are to be sent to the Head of Make Ready for verification purposes.
To assist the NHS in achieving their NET Zero Carbon Neutral target, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift.
- How it runs
Stage 1 is the submission by each Tenderer of a response to the Supplier Information Questionnaire and Tender Response Pack.
Stage 2 is the invitation by the Contracting Authority of those Tenderers selected to attend a presentation.
Deadline and further details described in Document 1 of the ITT Pack.
How it was run
Official notice- Submission deadline
- 20 Apr 2026, 10:00 BST
- Clarification deadline
- 10 Apr 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Trust has adopted the electronic Tendering portal ‘Atamis’ (“e-Tendering Portal”) for all of its tender activity, the System can be found at health-family.force.com/s/Welcome ↗.
Please login and search for project C399362.
If you experience any problems with Atamis, please contact their Help Centre on 0800 0988201 or by email to supplier.support@atamis.co.uk for further assistance. Operational Hours 08:00-18:00 Monday - Friday (excluding Public Holidays) for further assistance.
Timeline
22 May 2025 → 1 Oct 2026 · 11 dates- Planning notice published22 May 2025, 13:37 BST
- Market engagement361 days ago30 Oct 2025, 23:59 GMT
The Trust is holding a pre-market engagement event on Friday 7th November 2025 (10am – 12.30pm), at their Banstead Make Ready Centre, SM7 2AS, where potential bidders will have the chance to comment on the draft specification and spend some time watching the make ready process.
Interested parties will need to respond through the messaging service on the Atamis eTendering Portal - Project Reference C336432. The Atamis System can be found at:
- Tender notice published217 days ago24 Mar 2026, 09:45 GMT
- Clarification questions by200 days ago10 Apr 2026, 10:00 BST
- Submission deadline190 days ago20 Apr 2026, 10:00 BST
- Next notice expected179 days ago30 Apr 2026, 23:59 BST
- Assessment summaries sent127 days ago22 Jun 2026, 00:00 BST
- Award decision expected by126 days ago22 Jun 2026, 23:59 BST
- Standstill ends117 days ago1 Jul 2026, 23:59 BST
- Latest notice published109 days ago9 Jul 2026, 12:28 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
Notice history
16 events · 9 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 13:37 BSTUK1
- Preliminary market engagement notice published3 Oct 2025, 17:43 BSTUK2
- Published value updated to £59,380,5803 Oct 2025, 17:43 BSTwas £20,837,463
- Preliminary market engagement notice published7 Oct 2025, 16:45 BSTUK2
- Pipeline notice published10 Oct 2025, 10:29 BSTUK1
- Tender notice published24 Mar 2026, 09:45 GMTUK4
- Published value updated to £55,196,77524 Mar 2026, 09:45 GMTwas £59,380,580
- Status changed to active24 Mar 2026, 09:45 GMT
- Procurement method changed24 Mar 2026, 09:45 GMT
- Deadline published: 20 Apr 2026, 10:00 BST24 Mar 2026, 09:45 GMT
- Contract award notice published22 Jun 2026, 09:54 BSTUK6
- Status changed to complete22 Jun 2026, 09:54 BST
- Contract award notice published30 Jun 2026, 08:44 BSTUK6
- Contract award notice published3 Jul 2026, 16:15 BSTUK6
- Procurement termination notice published9 Jul 2026, 12:28 BSTUK12
- Contract signature expected16 Jul 2026, 23:59 BSTscheduled
Published amendments (2)
Added project reference as a potential supplier said they couldn't find it.
1) amended contract value to incorporate length of contract (this was increased after pipeline notice submitted) 2) amended wording to incorporate details of pre-market engagement
Routine re-releases (9)
- 2026-06: 1 release · 22 Jun 2026
- 2026-03: 1 release · 24 Mar 2026
- 2025-10: 3 releases · 3 Oct 2025, 10 Oct 2025
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Mitie Cleaning & Environmental Services LtdSECAmb - Ambulance Make Ready17 Jul 2026 – 30 Sept 2029 · up to 1 Oct 2029Extensions: two 2-year extensions · Options: Option to extend contract duration beyond initial 3-year period and to increase/decrease sites during the life of the contract dependent on business needs. · Amended: Extension of standstill period due to challenge · Amended: Extension of standstill period due to further challenge | £98,953,036 | 19 Jun 2026 | Awarded |
Contracts
Contract 1 · Mitie Cleaning & Environmental Services Ltd
- Signed
- date not published
- Value
- —
- Period
- … – 30 Sept 2029
- Status
- cancelled (9 Jul 2026), The Trust has reviewed the procurement process and concluded that the evaluation methodology was overly complex which may have created a potential procurement risk. The Trust would also like to revisit the specification, refine the evaluation criteria and associated allocated weightings. The Trust intends to commence a new procurement process for Ambulance Make Ready Services by running a further competition under the Lot 2B (Ambulance and Vehicle Cleaning and Make Ready Service) of the GCA Healthcare Soft FM Framework Agreement RM6331.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Who bid
- wonMitie Cleaning and Environmental Services Ltd · Greater London
- did not winAssured Group Limited · West Midlands
- did not winChurchill Contract Services Ltd · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- East of England Ambulance Service NHS TrustContracting authorityPublic authority - central government
- London Ambulance Service NHS TrustContracting authorityPublic authority - central government
- South Central Ambulance Service NHS Foundation TrustContracting authorityPublic authority - central government
- South Western Ambulance Service NHS Foundation TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- Assured Group LimitedBidder / tenderer
- Churchill Contract Services LtdBidder / tenderer
- Mitie Cleaning and Environmental Services LtdAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender