Official UK procurement notice
SOFT FACILITIES MANAGEMENT · UK public procurement notice
Authority: THE EXTRACARE CHARITABLE TRUST (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands
CPV: Facilities management services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£9,931,000 together) · win at most 2 of them · same evaluation weights on every lotLot #1WestCancelled West MidlandsPublished value£5,785,000
Lot #2EastCancelled East Midlands, South EastPublished value£3,174,000
Lot #3SouthCancelled South WestPublished value£972,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Method Statement: 3600
- Interview: 1000
- Site Visit: 1000
- price: 4000
- Sustainability: 400
Published award criteria (5)
- Method Statement: 3600
- Sustainability: 400
- Interview: 1000
- Site Visit: 1000
- Price: 4000
- Price carries 4000 of 10000 points: a 10% discount moves about 400 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Jun 2021, 07:09 BST
- Last source update
- 6 Jan 2022, 15:15 GMT
- FTS notice number
2022/S 000-000340- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c121Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Bidders are advised that the Contracting Authority has adopted the principles of Social Value and Sustainability and require the Economic Operators to abide by these principles in the provision of
employment and training opportunities to new entrant trainees and others,
Key performance indicators will be incorporated into the Contracts.
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before the Contract is entered into. The Public Contract Regulations 2015
(as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
Publisher note: All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1 Economic operators may seek clarification where they consider any part of the selection questionnaire or any other aspect of this procurement is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 22.07.2021 This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised nd issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as thee may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaires is the 29.07.2021 at 15.00 Please note that the Portal will not permit selection questionnaire submissions to be uploaded after the closing deadline. Selection Questionnaires and supporting documentation must be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by calling +44 (0) 173225077 (ask for Chris Atkin or Jonathan Case) or email eTenders@rand-associates.co.uk. The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant's /tenderer's risk. The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being. These are described in the draft Procurement Documentation. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
How it was run
Official notice- Submission deadline
- 29 Jul 2021, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
29 Jul 2021 → 6 Jan 2022 · 3 dates- Submission deadline29 Jul 2021, 15:00 BST
- Invitations to tender expected11 Aug 2021, 00:00 BST
- Notice published6 Jan 2022, 15:15 GMT
Notice history
2 events · 2 releases on Find a Tender · since 6 Jan 2022- Status changed to complete6 Jan 2022, 15:15 GMT
- Buyer details updated6 Jan 2022, 15:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot3 awards | |||
| Fidelis Contract Services Ltd | £10,666,975 † | — | Awarded |
| JUST ASK ESTATE SERVICES LIMITED | £8,356,758 † | — | Awarded |
| Fidelis Contract Services Ltd | £1,727,027 † | — | Awarded |
Contracts
Contract 000340-2022-1 · Fidelis Contract Services Ltd
- Signed
- 25 Nov 2021
- Value
- £10,666,975
- Status
- active
Contract 000340-2022-2 · JUST ASK ESTATE SERVICES LIMITED
- Signed
- 25 Nov 2021
- Value
- £8,356,758
- Status
- active
Contract 000340-2022-3 · Fidelis Contract Services Ltd
- Signed
- 25 Nov 2021
- Value
- £1,727,027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesReview body
Bidders & participating suppliers
2 commercial parties on the notice- Fidelis Contract Services LtdAwarded supplier
- Just Ask Estate Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria