Find a TenderAwarded

Published 3 Dec 2021, 13:03 GMT

Official UK procurement notice

St John the Baptist Junior School Meals Tender commencing 1st April 2022

Authority: St John the Baptist CE Junior School (Education)

ServicesOpen procedure

Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55) Delivery: London (UKI)South East (UKJ)

Published estimate£100,000exc. VAT

Submissions closed 10 Dec 2021awarded 28 Jan 2022

Awarded to Churchill Services t/a Radish

What is being bought

Published requirement description

St John the Baptist CE Junior School is a single school that is located in Hampton Wick, Kingston upon Thames, at the following address:Lower Teddington Road, Hampton Wick, KT1 4HQ. The proposed contract will be for the outsourced provision of catering services to the Client. It is the Client's expectation that the Successful Bidder shall be responsible for the operation of the catering function including employment and management of staff, supply of foodstuffs, consumables and light equipment and preparing and serving appropriate meals. The Client will retain responsibility for payment of utilities and the operation and maintenance of core catering equipment and facilities.

CPV: School catering services · School meals · School-meal services

The lotProcurement structure

single lot · value published

Lot #1Provision of school meals service to a 2 form entry junior school in Kingston upon…AwardedRenewalPublished value£100,000

Provision of school meals service to a 2 form entry junior school in Kingston upon Thames with effect from 1st April 2022. The proposed contract will be for the outsourced provision of catering services to the Client. It is the Client's expectation that the Successful Bidder shall be responsible for the operation of the catering function including employment and management of staff, supply of foodstuffs, consumables and light equipment and preparing and serving appropriate meals. The Client will retain responsibility for payment of utilities and the operation and maintenance of core catering equipment and facilities.

Delivery: London, South East · St John the Baptist CE Junior School, Lower Teddington Road Hampton Wick Kingston Upon Thames KT1 4HQ

Extensions: A. You are required to submit an overall 'Set Meal Price' which should include all labour, food, materials, training, insurance and management fee costs. The School will pay the Contractor the agreed price based on actual take-up of free meals. The school does not operate Universal Infant Free School meals due to being a junior school. The 'Set Meal Price' shall be reviewed annually and may be revised in line with change in the RPIX. All changes to costs shall be agreed by the School in writing in advance and prior to implementation. It is the Contractor's responsibility to control costs within the increase allowed by this formula. Please state clearly when submitting prices whether or not VAT will be charged. Please state clearly if the staffing cost include London Living Wage allowance (LLW). B. In addition to the 'Set Meal Price', if caterers wish to submit an additional alternative costing arrangement which allows for greater flexibility and better value for the school, fully explaining the benefits of this alternative pricing structure, then you are welcome to do so. Please note this must be submitted in addition to the 'Set Meal Price' option to ensure there is an initial level of parity between tenders made. C. Furthermore, and again in addition to the above, the school welcomes alternative models of school meal provision that may be available to us; this may include, but is not limited to, food being cooked offsite and brought in hot, or in some other way linked to another local school. Any alternative models will need to include a fully detailed and costed plan and, where in operation already at another school, references from those schools who we will want to be in contact with. The school will be responsible for collection of all monies from parents and the contractor will not have any involvement in the direct collection. · The contract length is for an initial period of two years with an option to extend annually upon satisfactory performance review.Variant bids: allowed

15894210 School meals 55523100 School-meal services 55524000 School catering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 99.99%

Published sub-criteria (3)

Service: 33.33%
Added Value: 33.33%
Price / Best Value: 33.33%

Published award criteria (3)

Service: 33.33
Added Value: 33.33
Price / Best Value: 33.33

Conditions of participation3

Suitability
As per the tendering documentation available by request from the school
Economic & financial standing
Selection criteria as stated in the procurement documents
Technical & professional ability
Selection criteria as stated in the procurement documents

What this means for your bid

Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 3 Dec 2021, 13:03 GMT
Last source update: 1 Apr 2022, 12:57 BST
Award evaluation window: 10 Dec 2021 – …
Authority reference: SJB/MEALS/APR2022
FTS notice number: 2022/S 000-008821
Classification (CPV): School catering servicesSchool mealsSchool-meal services
Delivery area: London (UKI)South East (UKJ)
Official registry OCID: ocds-h6vhtk-02fcf4 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment
Performance terms: Performance of the caterers will be reviewed on an annual basis.
The Board of Governors reserves the right to terminate the contract within 30 days where a serious health and safety breach, or an irreconcilable breakdown of relationship with the caterer, occurs.
The Board of Governors reserves the right to terminate the contract in 3 months, where the caterer is unable to provide healthy meals on time in the School, or are unable or unwilling to improve food standards where concerns have been brought to the caterer's attention.
Tenderers should indicate whether they have received any enforcement notices in the past. Tenderers should also satisfy the Board of Governors that they currently have both the capacity and the experience to fulfil this contract.

Publisher note: This was a small catering contract for a small junior school, with a variable price structure, which is subject to school meal take up by pupils. Only two companies submitted a tender.

How it was run

Official notice

Submission deadline: 10 Dec 2021, 12:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 10 Dec 2021, 12:30 GMT

Timeline

10 Dec 2021 → 1 Apr 2022 · 3 dates

Submission deadline
10 Dec 2021, 12:00 GMT
Bids opened
10 Dec 2021, 12:30 GMT
Notice published
1 Apr 2022, 12:57 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
1 Apr 2022, 12:57 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 2

Contracts signed 1latest 28 Jan 2022

Awarded to	Value	Date	Status
Churchill Services t/a Radish	—	—	Awarded

Contracts

Contract 008821-2022-1 · Churchill Services t/a Radish
Signed
28 Jan 2022
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Provision of school meals service to a 2 form entry junior school in Kingston upon…	2bids · 2 electronic	—	—	£100,000 – £150,000
Whole notice	—	—	—	£93,000 – £156,000

Contracting authority & participating public bodies

St John the Baptist CE Junior School

Contracting authorityEducationBody governed by public lawEducation Lower Teddington Rd,, Kingston upon Thames, London, KT14HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Churchill Services t/a RadishAwarded supplier Unit 1, 40 Coldharbour Lane, Harpenden, South East, AL5 4UNContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.