Find a TenderAwarded
Published 6 Jan 2021, 16:13 GMT

Official UK procurement notice

Supply and Installation of a 1.8 to 300 K Cryostat to the University of Birmingham

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)·Consortium: 2 public authorities

GoodsOpen procedure
Published estimate£280,000exc. VAT11.4% below published estimate
Submissions closed 5 Feb 2021awarded 10 May 2021
Awarded to Cryogenic Limited

What is being bought

Published requirement description

The University of Birmingham invited tenders for supply of a variable temperature

cryostat system, for carrying out experiments in condensed matter physics. The cryostat

should be able to maintain any temperature between 1.8 and 300 K. Extra points will be

awarded for guaranteed temperatures below 1.8 K. The cryostat system should contain

a superconducting magnet that can apply fields of up to 12 T, of either polarity. There

should be a radiation shield between the sample space and the magnet, so that the

magnet remains superconducting and able to apply a field of 12 T even when the sample

space is held at a temperature of 300 K; this radiation shield is in general the defining

feature of a variable temperature system. The tenderer should supply a power supply for

this magnet.

The system is to be a dry system, that is, it should operate without replenishment of any

cryogenic liquids. The tenderer is expected to offer all of the pumps, compressors,

reservoirs, and filters necessary for operation of such a system.

The tenderer should pay particular attention to the sample space requirements, which

are larger than for typical transport measurements.

The system should include three measurement inserts: a standard insert, a sample-in vacuum insert, and a helium-3 insert. The helium-3 insert is intended to allow

temperatures down to 0.3 K.

Overall budget for this item is up to £280,000.00, excluding VAT.

The tenderer should also specify an option for reaching £400K, excluding VAT (in

separate quotations).

This project may be funded by the European Regional Development Fund (ERDF) or;

  • European Structural and Investment Fund (ESIF) or;
  • Research Councils UK (RCUK), the strategic partnership of the UK's seven Research Councils.

CPV: Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · value published
Lot #1The University of Birmingham invites tenders for supply of a variable temperature…AwardedPublished value£280,000

The University of Birmingham invites tenders for supply of a variable temperature cryostat system, for carrying out experiments in condensed matter physics. The system is to be provided with the pumps, compressors, filters, and reservoirs necessary for its operation. A magnetic power supply is to be provided. Three measurement inserts are to

be provided: a standard (that is, sample-in-exchange-gas) insert, a sample-in-vacuum

insert, and a 3-helium insert.

Specification

i. Magnet

  1. A field range of +12 T, for sample temperatures over the entire specified range.
  2. A minimum field homogeneity of +0.1% over a 1 cm diameter about the field centre.
  3. Ramping from 0 T to +12 T or -12 T should take an hour or less.
  4. The time to cool the magnet from 300 K to its operating temperature should be specified.
  5. The magnet should include a persistence mode.
  6. Information should be provided on the type of magnet wire that will be used, and, if available, expected hysteresis.

ii. Magnet power supply

  1. The current resolution and stability of the magnet power supply should be specified.

iii. Variable temperature insert (VTI)

  1. The temperature range must be at least 1.8 to 300 K.
  2. The temperature sensor type, the source of its calibration, and its location should be specified.
  3. The cool-down time from 300 K to 1.8 K should be specified, under an assumption that the magnet is already at its operating temperature.
  4. The termination at the top of the variable temperature insert should be specified; a KF 50 flange is preferred.
  5. A description of the operation of the VTI and magnet, including a diagram of the cooling circuit, should be provided. The process by which

measurement inserts are exchanged should be described, with particular emphasis on requirements, if there are any, for purity of gas that is

introduced into the sample space. It should be specified whether a liquid nitrogen cold trap is necessary for operation of the cooling circuit.

Maintenance and replacement schedules for parts required for operation of the cooling circuit should also be specified. The tenderer may also provide any further information pertinent to the long-term reliability and ease-of use of their system.

  1. It is desirable that the gas pressure in the sample space can be varied; please specify if this is possible and if so how.
  2. Sample space diameter of 50 mm or more.

iv. General-purpose measurement insert

  1. 12 manganin twisted pairs.
  2. At least one free KF16 or KF25 flange, to allow user installation of additional

wiring. Two free flanges are desirable. (Here and on the other inserts: we anticipate running six coaxial lines, which may be flexible. If the supplier can provide inserts with these coaxial cables already installed, we will consider it, but it will not be a major factor in our decision. Flexibility to install additional cables of our own is important. )

  1. A free sample space of at least 70 mm below the field centre, and 120 mm above, with a diameter of at least 44 mm. Note that these are the same requirements as for the sample-in-vacuum insert. Note also that we are not looking for the supplier to provide specific solutions on sample mounting. We will manage this ourselves; what we want is flexibility.

v. Sample-in-vacuum measurement insert

  1. 12 manganin twisted pairs.
  2. At least one free KF16 or KF25 flange, to allow user installation of additional wiring. Two free flanges are desirable.
  3. An inner diameter of the vacuum can of at least 44 mm
  4. Free sample space of at least 70 mm below the field centre, and 120 mm above.

vi. 3He insert

  1. 12 manganin twisted pairs.
  2. At least one free KF16 or KF25 flange, to allow user installation of additional

wiring. Two free flanges are desirable.

  1. An inner diameter of the vacuum can of at least 44 mm
  2. Free sample space of at least 70 mm below the field centre, and 120 mm above.
  3. With a 10 µW heat load, a hold time at a temperature of 320 mK or below of at least 24 h.
  4. Please specify the type of temperature sensor and source of its calibration.

vii. Higher-temperature option

  1. The tenderer should specify a method to achieve higher temperatures. If possible, this option should satisfy the sample space specifications given for the sample-in-vacuum interface. If it is not possible, options giving more sample space, up to these specifications, are preferred. The 400 K option may be achieved using one of the inserts listed above, or a separate high temperature insert. The preferred maximum temperature is 400 K, while holding the magnet at +12 T. No points will be awarded for temperatures above 400 K.

viii. Ceiling height

  1. The system should be operable with a 3.7 m ceiling height. Additional information: A Contract Notice was published for this tender on the 6th January 2021 in FTS and in CF.
Delivery: West Midlands
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70Price: 5Environmental: 5
Published sub-criteria (7)
  • Compliance to the Specifications: 40
  • After Sales and Technical back up: 7
  • Delivery and Training: 8
  • Track record, based on customer references: 5
  • Standard Supplier Questionnaire (SQ) Part 1 and Part 2: 10
  • price: 5
  • Sustainability and Environmental: 5
Published award criteria (7)
  • Compliance to the Specifications: 40
  • After Sales and Technical back up: 7
  • Delivery and Training: 8
  • Track record, based on customer references: 5
  • Sustainability and Environmental: 5
  • Standard Supplier Questionnaire (SQ) Part 1 and Part 2: 10
  • Price: 5
What this means for your bid
  • Price carries 5 of 80 points: a 10% discount moves about 0.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Jan 2021, 16:13 GMT
Last source update
24 Jun 2021, 11:05 BST
Award evaluation window
8 Feb 2021 – …
Authority reference
SC8828/21
FTS notice number
2021/S 000-014384
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02881e Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
5 Feb 2021, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
8 Feb 2021, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Feb 2021 → 24 Jun 2021 · 3 dates
  1. Submission deadline
    5 Feb 2021, 13:00 GMT
  2. Bids opened
    8 Feb 2021, 13:00 GMT
  3. Notice published
    24 Jun 2021, 11:05 BST

Notice history

2 events · 2 releases on Find a Tender · since 24 Jun 2021
  1. Status changed to complete
    24 Jun 2021, 11:05 BST
  2. Buyer details updated
    24 Jun 2021, 11:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £248,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 10 May 2021
Awarded toValueDateStatus
Cryogenic Limited£248,000 †—Awarded

Contracts

  • Supply and Installation of a 1.8 to 300 K Cryostat to the University of Birmingham · Cryogenic Limited

    Signed
    10 May 2021
    Value
    £248,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF BIRMINGHAM

Contracting authorityEducationBody governed by public lawEducation Edgbaston, BIRMINGHAM, West Midlands, B152TTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The University of BirminghamReview body Edgbaston

Bidders & participating suppliers

1 commercial party on the notice
  • Cryogenic LimitedAwarded supplier 6 Acton Park Industrial Estate, London, London, W3 7QE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.