Official UK procurement notice
The Provision of Gas Servicing and Repairs
Authority: Swindon Borough Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Provision of Gas Servicing and Repairs
Swindon Borough Council invites expressions of interest from gas safe registered providers for the provision of gas servicing and repairs.
Project Description
Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.
The Procurement will be split into four lots supporting our existing in-house gas team in all areas – gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north – estimated £197,000 - £199,500 per annum, lot 2 – gas safety inspections south – estimated £197,000 - £199,500 per annum, lot 3 – Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum
With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north – estimated £591,000 - £598,500, lot 2 – gas safety inspections south – estimated £591,000 - £598,500, lot 3 – Gas reactive repairs - £507,000 - £514,500, lot 4- reactive gas repairs out of hours - £498,000 - £505,500
Full details relating to the services are provided in the tender documents.
CPV: Central-heating installation work · Electrical engineering installation works · Electrical installation work · Gas appliance maintenance services · Heating engineering services for buildings · Heating, ventilation and air-conditioning installation work · Repair and maintenance services of central heating · Repair and maintenance services of gas meters · Repair and maintenance services of gas pumps
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,187,000 together) · win at most 4 of them · same evaluation weights on every lotLot #1Gas Servicing - NorthAwardedPublished value£591,000
Lot 1 - Gas Safety Inspections North.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
Lot #2Gas Servicing - SouthAwardedPublished value£591,000
Lot 2 - Gas Safety Inspections South
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
Lot #3Gas Reactive RepairsAwardedPublished value£507,000
Lot 3 - Gas Reactive Repairs
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £169,000 - £171,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £507,000 - £514,500.
Lot #4Reactive Gas Repairs Out of HoursCancelledPublished value£498,000
Lot 4 - Reactive Gas Repairs Out of Hours
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £166,000 - £168,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £498,000 - £505,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Implementation: 7.5%
- Health & Safety: 7.5%
- Data Management: 7.5%
- Problem Solving: 7.5%
- price: 60%
- Social Value: 10%
Published award criteria (6)
- Social Value: 10%
- Implementation: 7.5%
- Health & Safety: 7.5%
- Data Management: 7.5%
- Problem Solving: 7.5%
- Price: 60%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Jun 2024, 15:29 BST
- Last source update
- 20 Dec 2024, 10:42 GMT
- Award evaluation window
- 29 Jul 2024 – …
- Authority reference
DN730257- FTS notice number
2024/S 000-041137- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047317Find a Tender
- Performance terms
In the procurement documents
How it was run
Official notice- Submission deadline
- 29 Jul 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Jul 2024, 15:00 BST
Timeline
29 Jul 2024 → 1 Jan 2025 · 4 dates- Submission deadline29 Jul 2024, 15:00 BST
- Bids opened29 Jul 2024, 15:00 BST
- Notice published20 Dec 2024, 10:42 GMT
- Contract starts1 Jan 2025
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Dec 2024, 10:42 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Gas Servicing - North1 award | |||
| Liberty Gas Group Limited | £395,788 † | — | Awarded |
| Lot 2 · Gas Servicing - South1 award | |||
| Liberty Gas Group Limited | £395,788 † | — | Awarded |
| Lot 3 · Gas Reactive Repairs1 award | |||
| SN Heating & Plumbing LtdSME | £363,754 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Contract 041137-2024-1 · Liberty Gas Group Limited
- Signed
- 11 Oct 2024
- Value
- £395,788
- Period
- … – 31 Dec 2027
- Status
- active
Contract 041137-2024-2 · Liberty Gas Group Limited
- Signed
- 11 Oct 2024
- Value
- £395,788
- Period
- … – 31 Dec 2027
- Status
- active
Contract 041137-2024-3 · SN Heating & Plumbing LtdSME
- Signed
- 11 Oct 2024
- Value
- £363,754
- Period
- … – 31 Dec 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Gas Servicing - North | 8bids · 8 electronic · 8 from abroad | 6 | — | — |
| 2 · Gas Servicing - South | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 3 · Gas Reactive Repairs | 7bids · 7 electronic · 7 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- Liberty Gas Group Ltd T/A Liberty Gas GroupAwarded supplier
- Liberty Gas Group Ltd T/A Liberty GroupAwarded supplier
- SN Heating and Plumbing LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria