Find a TenderOpen for tender Tender notice
Published 4 Sept 2026, 10:08 BST

Official UK procurement notice

The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties

Authority: Caerphilly County Borough Council (Local council)

5 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Published estimate£300,000total for 5 lots · £360,000 inc. VAT
Submission deadline 10 Nov 202612:00 GMT · 12 days left
Clarification cut-off 3 Nov 202617:00 GMT · questions to the authority
Contract term 2 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2027

What is being bought5 lots · detail below

Published requirement description

Caerphilly County Borough Council (the “Authority”) is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties (the “Contract”).The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council’s estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value.

Following the original publication of this opportunity, the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis). The revised timetable was not reflected in a corresponding notice on Sell2Wales.

This notice is therefore being issued to ensure transparency and equal visibility to the market and to formally publicise the revised procurement timetable applicable to this procurement exercise.

  • The authority expects to re-tender this requirement around 1 Jun 2030, 23:59 BST.
  • How the procedure runs: As detailed in the tender documents.

CPV: Building-cleaning services · Office cleaning services · School cleaning services · Window-cleaning services

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£300,000 together) · same evaluation weights on every lot
Lot #1BargoedRenewal 2 yrsSMEVCSEPublished value£58,442

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Bargoed.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2030 with extensionsValue: £58,442 exc. VAT · £70,130 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligibleTurnover guideline: ~£58,362/yr≈ 2× annual value
Extensions: The contract can be extended up to 24 months at the sole discretion of the Council.

Who is likely to bid for this lot ↓

Lot #2Ystrad / Tir Y BirthRenewal 2 yrsSMEVCSEPublished value£31,169

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Ystrad / Tir Y Birth.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2030 with extensionsValue: £31,169 exc. VAT · £37,403 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligibleTurnover guideline: ~£31,126/yr≈ 2× annual value
Extensions: The contract can be extended up to 24 months at the sole discretion of the Council.

Who is likely to bid for this lot ↓

Lot #3BlackwoodRenewal 2 yrsSMEVCSEPublished value£97,403

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Blackwood.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2030 with extensionsValue: £97,403 exc. VAT · £116,883 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligibleTurnover guideline: ~£97,269/yr≈ 2× annual value
Extensions: The contract can be extended up to 24 months at the sole discretion of the Council.

Who is likely to bid for this lot ↓

Lot #4RiscaRenewal 2 yrsSMEVCSEPublished value£42,857

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Risca.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2030 with extensionsValue: £42,857 exc. VAT · £51,429 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligibleTurnover guideline: ~£42,799/yr≈ 2× annual value
Extensions: The contract can be extended up to 24 months at the sole discretion of the Council.

Who is likely to bid for this lot ↓

Lot #5CaerphillyRenewal 2 yrsSMEVCSEPublished value£70,130

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Caerphilly.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2030 with extensionsValue: £70,130 exc. VAT · £84,156 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligibleTurnover guideline: ~£70,034/yr≈ 2× annual value
Extensions: The contract can be extended up to 24 months at the sole discretion of the Council.

Who is likely to bid for this lot ↓

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids are scored · same split on all 5 lots
Price: 100%
Published award criteria (1)
  • Price

No conditions of participation were published on the notice; check the tender documents.

What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • Turnover usually expected: about £31,126 – ~£97,269 per lot (twice each lot's annual value).

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.

Competition analysis · published record, not a forecast of who will bid

How Caerphilly County Borough Council buys Cleaning services (CPV 9091), and who usually turns up

Caerphilly County Borough Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Cleaning services (CPV 9091) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerCaerphilly County Borough Council · all categories
The marketCleaning services (CPV 9091) · Wales (Cymru)
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 20 of 39 known-size awards · market: CPV 9091 · Wales (Cymru), n=19
51%63%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 48 of 76 known-location awards · market: CPV 9091 · Wales (Cymru), n=26
63%54%

Most of this buyer’s recorded winners were registered in the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 20 decided notices · market: CPV 9091 · Wales (Cymru), n=14
51 days47 days

Half of these awards have an award date within 51 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Both shares are minimums: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: at least 23 of 72 procurements with awards had no recorded rival · market: CPV 9091 · Wales (Cymru), n=27
32%30%

Direct awards or one recorded bid are common here. Check the route before spending time on a bid.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer33 lots with bid counts · all categories
15% had one bid
The market19 lots with bid counts · CPV 9091 · Wales (Cymru)
21% had one bid
Buyer / market · select a colour for counts
1 bid15% / 21%
Buyer: 5 of 33 lots with published bid counts. Market: 4 of 19 lots with published bid counts.
2–336% / 21%
Buyer: 12 of 33 lots with published bid counts. Market: 4 of 19 lots with published bid counts.
4–618% / 47%
Buyer: 6 of 33 lots with published bid counts. Market: 9 of 19 lots with published bid counts.
7+30% / 11%
Buyer: 10 of 33 lots with published bid counts. Market: 2 of 19 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer48 lots with estimate and award · all categories
44% below estimate
The market17 lots with estimate and award · CPV 9091 · Wales (Cymru)
47% below estimate
Buyer / market · select a colour for counts
Below estimate44% / 47%
Buyer: 21 of 48 lots with an estimate and award. Market: 8 of 17 lots with an estimate and award.
Within ±2%38% / 29%
Buyer: 18 of 48 lots with an estimate and award. Market: 5 of 17 lots with an estimate and award.
Above estimate19% / 24%
Buyer: 9 of 48 lots with an estimate and award. Market: 4 of 17 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1BargoedCPV 909124 monthsSME suitablePublished estimate£58k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

6expected bids4% chance of a single bid
similar past contests in this category: 36
Forecast chances for this lot
1 bid4%
Chance this lot gets 1 bid: 4%. This is a forecast.
2–310%
Chance this lot gets 2–3: 10%. This is a forecast.
4–661%
Chance this lot gets 4–6: 61%. This is a forecast.
7+25%
Chance this lot gets 7+: 25%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£58kLevel with estimate
22 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£54k–£58k
Half of likely prices fall between £54,183 and £58,442.
Estimate£58k
The buyer published an estimate of £58,442 for this lot.
A 25% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

SupplierThis buyer’s earlier contractLotAward valueWhy listed
Newport RecyclingWorked for this buyerProvision of Recycling and Haulage Service for Dry Mixed Recyclable Waste Materialsnotice published Oct 2022——Similar wording and category

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
Buyer regular2 wins in Wales (Cymru)5 panel places
£361k4 awards in 36m · last 1 month ago1 live · £415k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

17% above n=3
1 win in Wales (Cymru)12 panel places
£1.3bn74 awards in 36m · last 1 month ago13 live · £550m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=14
1 win in Wales (Cymru)13 panel places
£287m47 awards in 36m · last this month15 live · £100m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=26
5 wins in Wales (Cymru)5 panel places
£24m10 awards in 36m · last this month5 live · £17m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

21% below n=3
18 panel places
£1.6bn57 awards in 36m · last 1 month ago21 live · £625m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

6% below n=19
Lot #2Ystrad / Tir Y BirthCPV 909124 monthsSME suitablePublished estimate£31k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

7expected bids3% chance of a single bid
similar past contests in this category: 36
Forecast chances for this lot
1 bid3%
Chance this lot gets 1 bid: 3%. This is a forecast.
2–310%
Chance this lot gets 2–3: 10%. This is a forecast.
4–661%
Chance this lot gets 4–6: 61%. This is a forecast.
7+27%
Chance this lot gets 7+: 27%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£31kLevel with estimate
22 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£29k–£31k
Half of likely prices fall between £29,339 and £31,484.
Estimate£31k
The buyer published an estimate of £31,169 for this lot.
A 25% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
1 win in Wales (Cymru)13 panel places
£287m47 awards in 36m · last this month15 live · £100m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=26
1 win in Wales (Cymru)4 panel places
£357m37 awards in 36m · last 2 months ago16 live · £371m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

8% below n=16
2 wins in Wales (Cymru)2 panel places
£130m20 awards in 36m · last 2 months ago17 live · £55m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

6% below n=15
5 wins in Wales (Cymru)5 panel places
£24m10 awards in 36m · last this month5 live · £17m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

21% below n=3
2 wins in Wales (Cymru)3 panel places
£34m30 awards in 36m · last 4 months ago12 live · £24m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

5% above n=11
Lot #3BlackwoodCPV 909124 monthsSME suitablePublished estimate£97k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

7expected bids3% chance of a single bid
similar past contests in this category: 36
Forecast chances for this lot
1 bid3%
Chance this lot gets 1 bid: 3%. This is a forecast.
2–38%
Chance this lot gets 2–3: 8%. This is a forecast.
4–660%
Chance this lot gets 4–6: 60%. This is a forecast.
7+29%
Chance this lot gets 7+: 29%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£97kLevel with estimate
22 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£89k–£98k
Half of likely prices fall between £89,269 and £97,554.
Estimate£97k
The buyer published an estimate of £97,403 for this lot.
A 23% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
1 win in Wales (Cymru)13 panel places
£287m47 awards in 36m · last this month15 live · £100m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=26
1 win in Wales (Cymru)4 panel places
£357m37 awards in 36m · last 2 months ago16 live · £371m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

8% below n=16
5 wins in Wales (Cymru)5 panel places
£24m10 awards in 36m · last this month5 live · £17m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

21% below n=3
2 wins in Wales (Cymru)3 panel places
£34m30 awards in 36m · last 4 months ago12 live · £24m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

5% above n=11
1 win in Wales (Cymru)1 panel places
£117m13 awards in 36m · last 7 months ago6 live · £54m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

2% below n=8
Lot #4RiscaCPV 909124 monthsSME suitablePublished estimate£43k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

7expected bids3% chance of a single bid
similar past contests in this category: 36
Forecast chances for this lot
1 bid3%
Chance this lot gets 1 bid: 3%. This is a forecast.
2–39%
Chance this lot gets 2–3: 9%. This is a forecast.
4–659%
Chance this lot gets 4–6: 59%. This is a forecast.
7+28%
Chance this lot gets 7+: 28%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£43kLevel with estimate
22 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£40k–£43k
Half of likely prices fall between £40,137 and £42,857.
Estimate£43k
The buyer published an estimate of £42,857 for this lot.
A 25% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
1 win in Wales (Cymru)13 panel places
£287m47 awards in 36m · last this month15 live · £100m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=26
1 win in Wales (Cymru)4 panel places
£357m37 awards in 36m · last 2 months ago16 live · £371m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

8% below n=16
2 wins in Wales (Cymru)2 panel places
£130m20 awards in 36m · last 2 months ago17 live · £55m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

6% below n=15
5 wins in Wales (Cymru)5 panel places
£24m10 awards in 36m · last this month5 live · £17m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

21% below n=3
2 wins in Wales (Cymru)3 panel places
£34m30 awards in 36m · last 4 months ago12 live · £24m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

5% above n=11
Lot #5CaerphillyCPV 909124 monthsSME suitablePublished estimate£70k
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.

A forecast, not a list of bidders.

6expected bids3% chance of a single bid
similar past contests in this category: 36
Forecast chances for this lot
1 bid3%
Chance this lot gets 1 bid: 3%. This is a forecast.
2–310%
Chance this lot gets 2–3: 10%. This is a forecast.
4–658%
Chance this lot gets 4–6: 58%. This is a forecast.
7+29%
Chance this lot gets 7+: 29%. This is a forecast.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.

A statistical guide from past awards, not a price to bid.

£70kLevel with estimate
22 comparable awards
Forecast compared with the buyer’s estimate
Middle 50%£64k–£70k
Half of likely prices fall between £64,445 and £70,130.
Estimate£70k
The buyer published an estimate of £70,130 for this lot.
A 25% chance the award lands exactly on the estimate.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

SupplierWon in this categoryLive contractsAward vs estimate
Buyer regular2 wins in Wales (Cymru)5 panel places
£361k4 awards in 36m · last 1 month ago1 live · £415k
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

17% above n=3
1 win in Wales (Cymru)13 panel places
£287m47 awards in 36m · last this month15 live · £100m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

at estimate n=26
2 wins in Wales (Cymru)2 panel places
£130m20 awards in 36m · last 2 months ago17 live · £55m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

6% below n=15
5 wins in Wales (Cymru)5 panel places
£24m10 awards in 36m · last this month5 live · £17m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

21% below n=3
2 wins in Wales (Cymru)3 panel places
£34m30 awards in 36m · last 4 months ago12 live · £24m
i

Public contracts this supplier still holds.

Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book.

Unexpired says nothing about spare capacity.

5% above n=11
About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Open for tender
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jun 2030
First published
4 Sept 2026, 10:08 BST
Last source update
20 Oct 2026, 14:11 BST
Award evaluation window
Submission end – 16 Dec 2026
Authority reference
CCBC/PS3008/26/AB
FTS notice number
2026/S 000-083770
Latest notice
Tender notice (UK4)
Classification (CPV)
Building-cleaning servicesOffice cleaning servicesSchool cleaning servicesWindow-cleaning services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-06f1f4 Find a Tender
How it runs

As detailed in the tender documents.

How to participate & submission route

Official notice Submit via ProContract (Due North)
Submission portal named on this notice: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
—
Tender submission deadline
10 Nov 2026, 12:00 GMT
Clarification deadline
3 Nov 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗

  1. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
  2. Enter your correct Organisation Name, Details and Primary Contact Details.
  3. Please make a note of the Organisation ID and User Name, then click "Register".
  4. You will then receive an email from the system asking you follow a link to activate your account.
  5. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
  6. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
  7. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
  8. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.

  1. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.
  2. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.

  1. You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Timeline

4 Sept 2026 → 1 Jan 2027 · 6 dates
  1. Tender notice published54 days ago
    4 Sept 2026, 10:08 BST
  2. Latest notice published8 days ago
    20 Oct 2026, 14:11 BST
  3. Today
    29 Oct 2026
  4. Clarification questions byin 5 days
    3 Nov 2026, 17:00 GMT
  5. Submission deadlinein 12 days
    10 Nov 2026, 12:00 GMT
  6. Award decision expected byin 48 days
    16 Dec 2026, 23:59 GMT
  7. Contract startsin 63 days
    1 Jan 2027

Notice history

5 events · 3 releases on Find a Tender · since 4 Sept 2026
  1. Tender notice published
    4 Sept 2026, 10:08 BST
    UK4
  2. Tender notice published
    25 Sept 2026, 16:12 BST
    UK4
  3. Deadline moved to 27 Oct 2026, 12:00 GMT
    25 Sept 2026, 16:12 BST
    +28 days · was 29 Sept 2026, 12:00 BST
  4. Tender notice published
    20 Oct 2026, 14:11 BST
    UK4
  5. Deadline moved to 10 Nov 2026, 12:00 GMT
    20 Oct 2026, 14:11 BST
    +14 days · was 27 Oct 2026, 12:00 GMT
Published amendments (2)

To allow sufficient time for clarification responses to be issued and considered by all interested bidders, the clarification deadline has been extended to 20 October 2026, and the tender submission deadline has been extended to 12:00 noon on 27 October 2026.

To allow sufficient time for clarification responses to be issued and considered by all interested bidders, the clarification deadline has been extended to 3 November 2026, and the tender submission deadline has been extended to 12:00 noon on 10 November 2026.

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender