Find a TenderAwarded
Published 22 Jul 2021, 16:46 BST

Official UK procurement notice

Vale Academy Trust - Catering Services

Official notice

Authority: Vale Academy Trust

ServicesRestricted procedureSME suitable
Published estimate£3,490,058exc. VAT25% above published estimate
Submissions closed 23 Aug 2021awarded 16 Nov 2021
Awarded to Edwards and Ward Ltd

What is being bought

Published requirement description

Vale Academy Trust is currently out to tender for the provision of a full daily catering service.The services at the Trust schools are currently all in-house. The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of morning breaks at some sites and full lunch service for each school day at all sites. There is one Secondary School and six Primary Schools out for tender of their catering services. Across the Trust schools in this tender there are currently 3,278 pupils on roll for the academic year 2020/2021. Of this figure, 712 pupils are entitled to UIFSM and a further 442 to Free School Meals/Sixth Form Bursary. TUPE is expected to apply, details of which can be found in the tender documentation.All members of the catering team are members of the Local Government Pension Scheme and all details are in the tender documentation.

  • Recurrence: Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options. Adjust the years quoted to suit your project

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Vale Academy Trust is currently out to tender for the provision of a full daily…AwardedPublished value£3,490,058

Vale Academy Trust is currently out to tender for the provision of a full daily catering service for seven of their eight schools in the Trust.The services at these Trust schools are currently all in-house. The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of morning break at one sites and full lunch service for each school day at all sites. There is one Secondary School and six Primary Schools out for tender of their catering services. Across the Trust schools in this tender there are currently 3,278 pupils on roll for the academic year 2020/2021. Of this figure, 712 pupils are entitled to UIFSM and a further 442 to Free School Meals/Sixth Form Bursary. TUPE is expected to apply, details of which can be found in the tender documentation.All members of the catering team are members of the Local Government Pension Scheme and all details are in the tender documentation.The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.

Delivery: South East · Full details in tender documentation.
Extensions: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 85%Price: 15%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 85%
  • price: 15%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 85
  • Price: 15
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options. Adjust the years quoted to suit your project

First published
22 Jul 2021, 16:46 BST
Last source update
1 Jan 2022, 13:24 GMT
Authority reference
MPN-10189
FTS notice number
2022/S 000-000002
Classification (CPV)
School catering services
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-02cb64 Find a Tender
Review and risk notes
Review procedure

Vale Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Aug 2021, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Aug 2021 → 1 Jan 2022 · 3 dates
  1. Submission deadline
    23 Aug 2021, 17:00 BST
  2. Invitations to tender expected
    3 Sept 2021, 00:00 BST
  3. Notice published
    1 Jan 2022, 13:24 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Jan 2022, 13:24 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,363,4381 contract exc. VAT
Bids received 41 from SMEs
Contracts signed 1latest 16 Nov 2021
Awarded toValueDateStatus
Edwards and Ward LtdCatering Services£4,363,438 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic1——

Contracting authority & participating public bodies

Vale Academy Trust

Contracting authorityEducational InstituteEducation The Studio St Mary's Convent, Denchworth Road, Wantage, South East, OX12 9AUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview bodyReview contact point London

Bidders & participating suppliers

1 commercial party on the notice
  • Edwards and Ward LtdAwarded supplier The Old Stables, Whitehill Road, Crowborough, South East, TN6 1JP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria