Official UK procurement notice
Vehicle Disposals · UK public procurement notice
Authority: City of Doncaster Council (Local council)
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE31)
Published estimate£500,000≈ £250k / year · £600,000 inc. VAT
Submissions closed 19 May 2026
Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionThe City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. See section 16 for further information. Prices will remain fixed for the initial 2-year contract term. The objectives of this contract are to:
- Achieve Best Value for surplus vehicles
- Ensure a transparent, auditable, and compliant process
- Minimise officer time and operational disruption
- Ensure environmental, data protection, and legal compliance Buyer Fee Fairness Requirement The Supplier will not apply any additional fee, premium, uplift percentage or surcharge through its auctions to a buyer solely on the basis that a vehicle originates from the Council’s fleet. The Supplier may apply its standard published buyer fees, provided these:
- are applied consistently to all vehicles and all sellers;
- are published transparently prior to bidding;
- do not include any special uplift, percentage, or surcharge linked to the vehicle’s council origin. The Council reserves the right to audit buyer fee structures to ensure compliance.
- The authority expects to re-tender this requirement around 24 Feb 2031, 23:59 GMT.
- No preliminary market engagement: This market is understood by the service area and does not require initial engagement.
CPV: Auction organisation services · Auction services · Demolition services of vehicles · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
50111110 Vehicle-fleet-support services50190000 Demolition services of vehicles79342400 Auction services79957000 Auction organisation services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per Section 3 Part A Procurement Specific Questionnaire.
- Technical & professional ability
As per Section 3 Part A Procurement Specific Questionnaire.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality: 20%
- Price (cost): 70%
- Social Value: 10%
Published award criteria (3)
- Price (cost): price/cost is weighted at 70% for this Open Tender.
- Quality: Quality was be assessed via quality questions (as per Section 3 Part B) and is weighted at 20%.
- Social Value: Social value will be assessed using the commitments submissions (Section 3 Part D). This will be scored 10% in total with an even split between quantitative and qualitative.
Conditions of participation2
- Economic & financial standing
As per Section 3 Part A Procurement Specific Questionnaire.
- Technical & professional ability
As per Section 3 Part A Procurement Specific Questionnaire.
What this means for your bid
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 24 Feb 2031
- First published
- 22 Apr 2026, 12:01 BST
- Last source update
- 5 Jun 2026, 12:01 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- Authority reference
2893- FTS notice number
2026/S 000-036528- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068858Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 19 May 2026, 12:00 BST
- Clarification deadline
- 15 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
22 Apr 2026 → 1 Jul 2026 · 6 dates- Tender notice published187 days ago22 Apr 2026, 12:01 BST
- Clarification questions by164 days ago15 May 2026, 16:00 BST
- Submission deadline160 days ago19 May 2026, 12:00 BST
- Latest notice published143 days ago5 Jun 2026, 12:01 BST
- Award decision expected by119 days ago29 Jun 2026, 23:59 BST
- Contract starts118 days ago1 Jul 2026
Notice history
4 events · 3 releases on Find a Tender · since 22 Apr 2026- Tender notice published22 Apr 2026, 12:01 BSTUK4
- Tender notice published14 May 2026, 14:50 BSTUK4
- Procurement termination notice published5 Jun 2026, 12:01 BSTUK12
- Status changed to complete5 Jun 2026, 12:01 BST
Published amendments (1)
This Notice of Change is to notify the market the the Tender Submission Deadline has been changed. The new deadline is 12:00PM on the 22nd of May.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 28 May 2026 | CancelledThe tender closed with 6 submissions received. During the initial compliance check, 3 out of 6 bidders were found to have omitted mandatory response documents including pricing schedules, quality questionnaires, and social value templates. Legal and Commercial Assessment: 1. Inability to Clarify: The missing items represent core evaluation criteria. Under the Procurement Act 2023, allowing these 3 bidders to submit these items post-deadline would constitute an unlawful bid modification and a material breach of equal treatment. 2. ITT Constraints: The ITT explicitly states that failure to provide these documents results in non-compliance and disqualification. The Council is bound by its own rules. 3. Market Testing Deficit: The service area has assessed that evaluating only the remaining 3 bids does not create a sufficiently competitive environment. It introduces an unacceptably high risk of failing to secure value for money or a resilient supply chain. Conclusion: To mitigate the legal risk of a procurement challenge from compliant bidders the most proportionate and rational course of action is to disqualify the non-compliant bidders, abandon the procurement, and publish a Procurement Termination Notice under Section 55. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender