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Published 3 Feb 2021, 15:22 GMT

Official UK procurement notice

Vehicle Maintenance Services on the Isle of Wight

Official notice

Authority: Isle of Wight NHS Trust (Central government)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ34)
Framework ceiling (notional)£598,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 4 Jan 2022awarded 23 Feb 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority’s fleet list. This opportunity is divided into two lots. A “lot” is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below:

LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS

This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is £129500.00 per year.

LOT 2 – BODYWORK REPAIRS

This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is £20000.00 per year.

Potential Suppliers can submit bids for an individual lot or both lots.

The term of the Approved Supplier List Agreement shall be 1 March 2022 until 28 February 2026.

This is a non-exclusive Approved Supplier List and that no guarantee is given with regard to the volume or value of work under either of the lots.

CPV: Body-repair services for vehicles · Repair and maintenance services of cars · Repair and maintenance services of motor vehicles and associated equipment

How this framework works

From the published notice
Places
up to 4 suppliers · 2 bids on the busiest of 2 lots (0.5 per place) · 3 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRSAwardedPublished value£518,000
Delivery: South East · Isle of Wight
Variant bids: not allowed
50112000 Repair and maintenance services of cars
Lot #2BODYWORK REPAIRSAwardedPublished value£80,000
Delivery: South East · Isle of Wight
Variant bids: not allowed
50112110 Body-repair services for vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 32.5%Price: 65%Social value: 2.5%
Published sub-criteria (5)
  • Capacity to undertake services, staffing & resources: 12.5%
  • Service Delivery & Quality of Workmanship: 15%
  • Management & Communication: 5%
  • price: 65%
  • Social Value: 2.5%
Published award criteria (5)
  • Capacity to undertake services, staffing & resources: 12.5
  • Service Delivery & Quality of Workmanship: 15
  • Management & Communication: 5
  • Social Value: 2.5
  • Price: 65
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Vehicle Maintenance Services on the Isle of Wight” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Feb 2021, 15:22 GMT
Last source update
15 Mar 2022, 16:21 GMT
Award evaluation window
4 Jan 2022 – …
Authority reference
DN498485
FTS notice number
2022/S 000-007037
Classification (CPV)
Body-repair services for vehiclesRepair and maintenance services of carsRepair and maintenance services of motor vehicles and associated equipment
Delivery area
South East (UKJ34)
Official registry OCID
ocds-h6vhtk-028fd3 Find a Tender

Publisher note: The values set out in this notice are the total estimated value for the duration of the term for each Lot. The value is based on the historical usage, however, potential suppliers must note that there is no guarantee of value or volume of work for either lot.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
4 Jan 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
4 Jan 2022, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

26 Feb 2021 → 15 Mar 2022 · 4 dates
  1. Next notice expected
    26 Feb 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    4 Jan 2022, 14:00 GMT
  3. Bids opened
    4 Jan 2022, 14:00 GMT
  4. Notice published
    15 Mar 2022, 16:21 GMT

Notice history

5 events · 3 releases on Find a Tender · since 22 Nov 2021
  1. Published value updated to £598,000
    22 Nov 2021, 13:53 GMT
    was £556,000
  2. Status changed to active
    22 Nov 2021, 13:53 GMT
  3. Procurement method changed
    22 Nov 2021, 13:53 GMT
  4. Deadline published: 4 Jan 2022, 14:00 GMT
    22 Nov 2021, 13:53 GMT
  5. Status changed to complete
    15 Mar 2022, 16:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 21 from SMEs · busiest of 2 lots
Contracts signed 2latest 23 Feb 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS

    Signed
    23 Feb 2022
    Value
    £518,000
    Status
    active

  • LOT 2 – BODYWORK REPAIRS

    Signed
    23 Feb 2022
    Value
    £80,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS2bids · 2 electronic1——
2 · BODYWORK REPAIRS2bids · 2 electronic1——

Contracting authority & participating public bodies

Isle of Wight Council

Contracting authorityCentral GovernmentRegional or local authorityGeneral public services County Hall, High Street, Newport, South East, PO30 1UDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria