CPV: Heating, ventilation and air-conditioning installation work · Inspection of ventilation system · Repair and maintenance services of electrical and mechanical building installations · Ventilation equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£600,000

Contract period: 2 Jun 2025 – 2 Jun 2027 (2 yrs) · up to 1 Jun 2030 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

Extensions: UKRI wishes to have the option to extend this contract by three years in one year increments.

42520000 Ventilation equipment 45331000 Heating, ventilation and air-conditioning installation work 50710000 Repair and maintenance services of electrical and mechanical building installations 71315410 Inspection of ventilation system

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (6)

Management Plan: 20%
Resources: 10%
Risks: 15%
Sub-Contracted Resources: 15%
Health & Safety Matters: 10%
Price: 30%

Published award criteria (6)

Price: Long criteria description
Management Plan: Long criteria description
Resources: Long criteria description
Risks: Long criteria description
Sub-Contracted Resources: Long criteria description
Health & Safety Matters: Long criteria description

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 26 Mar 2025, 12:05 GMT
Last source update: 15 Aug 2025, 10:05 BST
Award evaluation window: Submission end – 17 May 2025
FTS notice number: 2025/S 000-011305
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Heating, ventilation and air-conditioning installation workInspection of ventilation systemRepair and maintenance services of electrical and mechanical building installationsVentilation equipment
Delivery area: East of England (UKH12)
Official registry OCID: ocds-h6vhtk-04f8e2 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 12 May 2025, 15:00 BST
Clarification deadline: 5 May 2025, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.ukri.delta-esourcing.com ↗

Timeline

26 Mar 2025 → 15 Aug 2025 · 6 dates

Tender notice published
26 Mar 2025, 12:05 GMT
Clarification questions by
5 May 2025, 15:00 BST
Submission deadline
12 May 2025, 15:00 BST
Award decision expected by
17 May 2025, 00:59 BST
Contract starts
2 Jun 2025
Latest notice published
15 Aug 2025, 10:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Mar 2025

Tender notice published
26 Mar 2025, 12:05 GMT
UK4
Tender notice published
17 Apr 2025, 12:05 BST
UK4
Deadline moved to 12 May 2025, 15:00 BST
17 Apr 2025, 12:05 BST
+6 days · was 6 May 2025, 15:00 BST
Procurement termination notice published
15 Aug 2025, 10:05 BST
UK12
Status changed to complete
15 Aug 2025, 10:05 BST

Published amendments (1)

Due to the site visit now being included, the deadline for this tender has been extended by one week. Original Deadline: 6th May 2025 New deadline: 13th May 2025 Deadline time of 14:00 remains

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded to	Value	Date	Status
supplier not published	—	13 Aug 2025	CancelledTender to be re-issued with updated requirements

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityPublic authority - sub-central government GB-PPON: PDQJ-7126-JDHG Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender15 Aug 2025, 10:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender17 Apr 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender26 Mar 2025, 12:05 GMT

What is being bought