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Published 11 Apr 2023, 18:45 BST

Official UK procurement notice

Waste Collection Services for Portsmouth International Port

Official notice

Authority: Portsmouth City Council (Local council)

2 lotsServicesOpen procedure
Sectors: Agricultural, farming, fishing, forestry and related products (03)Leather and textile fabrics, plastic and rubber materials (19)Cleaning & Environmental Services (90) Delivery: South East (UKJ31)
Published estimate£750,000total for 2 lots
Submissions closed 19 May 2023awarded 11 Jul 2023
Awarded to Biffa Waste Services Ltd

What is being bought2 lots · detail below

Published requirement description

Portsmouth City Council ('the council') invited tenders from suitably qualified suppliers to provide waste collection services primarily at Portsmouth International Port ('the port').

The following waste streams required collection:

CORE WASTE STREAM REQUIREMENTS:

  • General waste - non recyclable
  • General waste - recyclable
  • Food waste
  • Cat 1 international food waste
  • Plastic waste
  • Paper and cardboard
  • Glass
  • Metal (Ferrous and non-ferrous)
  • Wood waste

Non-Core WASTE STREAM REQUIREMENTS:

  • Cooking oil on pallets and in IBCs
  • Grease trap
  • Gas bottles
  • Incinerator ash
  • Hazardous waste such as oily rags, paint tins etc.
  • Medical Waste
  • Lampsafe
  • WEEE waste
  • Scrubber waste

The services required relate to the handling of waste generated directly at the port and waste collection requirements of visiting visiting vessels such as cruise vessels. Waste collection services were also required at the The Camber, Old Portsmouth which accommodates fishing and other smaller vessels.

The initial contract term is for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.

Suppliers could bid on the basis of utilising sub-contracting arrangements, however the lead supplier / contractor is required to maintain overall responsibility for delivery of all contract requirements.

Suppliers could submit tenders in respect of one or both of two Lot options, being:

  • Lot 1 - Core Waste Stream Requirements
  • Lot 2 - Core & Non-Core Waste Stream Requirements

The estimated value of the contact in respect of each Lot option could range from approximately:

  • Lot 1 - £75,000 - £100,000 per annum
  • Lot 2 - £100,000 - £150,000 per annum

The actual value of the contract is variable and will be driven by trade levels at the port which will determine the volume of waste which will require collection, therefore the values stated above are non-binding.

The Council had sole discretion decide which lot to award from, however it was the Council's preference to award from lot 2 subject to confidence in delivery and affordability.

The Council notified all bidders of award of the contract on 11th July to Biffa Waste Services Ltd under Lot 2 for contract start on 1st November 2023.

The Council reserves the right to add / remove types of waste streams and amend volumes of waste to the contract throughout the contract term in order to meet any changes in operational requirements.

The procurement process was run in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).

  • Recurrence: If the contract is awarded and no extension options are taken up a further notice is likely to be published in March 2026. This will be dependent on the nature of future requirements and the need for a new contract.

CPV: Ash disposal services · Leather, textile, rubber and plastic waste · Medical waste services · Paper collecting services · Refuse collection services · Refuse incineration services · Refuse recycling services · Treatment and disposal of foul liquids · Urban solid-refuse collection services · Urban solid-refuse disposal services · Wood waste

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,250,000 together)
Lot #1Core Waste Stream RequirementsAwardedRenewalPublished value£500,000

Delivery of all Core Waste Stream Requirements, being:

  • General waste - non recyclable
  • General waste - recyclable
  • Food waste
  • Cat 1 international food waste
  • Paper and cardboard
  • Plastic waste.
  • Glass
  • Metal (ferrous and non-ferrous)
  • Wood waste

AND

Delivery of all Non-Core Waste Streams Requirements, being: :

  • Cooking oil on pallets and in IBCs
  • Grease trap
  • Gas bottles
  • Incinerator ash
  • Hazardous waste such as oily rags, paint tins etc.
  • Medical Waste
  • Lampsafe
  • WEEE waste
  • Scrubber waste
Delivery: South East · Portsmouth International Port and The Camber, Old Portsmouth.
Extensions: The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. · The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.Variant bids: not allowed
03416000 Wood waste19600000 Leather, textile, rubber and plastic waste90511100 Urban solid-refuse collection services90511400 Paper collecting services90513200 Urban solid-refuse disposal services90513300 Refuse incineration services
Lot #2Core & Non-Core Waste Stream RequirementsRenewalPublished value£750,000

Delivery of all Core Waste Stream Requirements, being:

  • General waste - non recyclable
  • General waste - recyclable
  • Food waste
  • Cat 1 international food waste
  • Paper and cardboard
  • Plastic waste.
  • Glass
  • Metal (ferrous and non-ferrous)
  • Wood waste

AND

Delivery of all Non-Core Waste Streams Requirements, being: :

  • Cooking oil on pallets and in IBCs
  • Grease trap
  • Gas bottles
  • Incinerator ash
  • Hazardous waste such as oily rags, paint tins etc.
  • Medical Waste
  • Lampsafe
  • WEEE waste
  • Scrubber waste

See section II.2.4 for further details.

Delivery: South East · Portsmouth International Port and The Camber, Old Portsmouth.
Extensions: The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. · The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.Variant bids: not allowed
03416000 Wood waste19600000 Leather, textile, rubber and plastic waste90511100 Urban solid-refuse collection services90511400 Paper collecting services90513200 Urban solid-refuse disposal services90513300 Refuse incineration services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 47%Price: 40%Environmental: 13%
Published sub-criteria (4)
  • Operational Requirements: 27%
  • Management & Resourcing: 20%
  • price: 40%
  • Environmental: 13%
Published award criteria (4)
  • Operational Requirements: 27%
  • Management & Resourcing: 20%
  • Environmental: 13%
  • Price: 40%
Lot distribution rule: See section II.1.4 above.
Conditions of participation1
  • Suitability

    Providers are required to hold a current waste carriers licence.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · If the contract is awarded and no extension options are taken up a further notice is likely to be published in March 2026. This will

be dependent on the nature of future requirements and the need for a new contract.

First published
11 Apr 2023, 18:45 BST
Last source update
18 Aug 2023, 11:05 BST
Award evaluation window
19 May 2023 – …
FTS notice number
2023/S 000-024297
Classification (CPV)
Ash disposal servicesLeather, textile, rubber and plastic wasteMedical waste servicesPaper collecting servicesRefuse collection servicesRefuse incineration servicesRefuse recycling servicesTreatment and disposal of foul liquidsUrban solid-refuse collection servicesUrban solid-refuse disposal services
+1 moreWood waste
Delivery area
South East (UKJ31)
Official registry OCID
ocds-h6vhtk-03bde5 Find a Tender

Publisher note: Contract was awarded for Lot 2 only.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/portsmouthcc/aspx/home ↗

Submission deadline
19 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
19 May 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

Timeline

19 May 2023 → 18 Aug 2023 · 3 dates
  1. Submission deadline
    19 May 2023, 12:00 BST
  2. Bids opened
    19 May 2023, 13:00 BST
  3. Notice published
    18 Aug 2023, 11:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Aug 2023, 11:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £613,5001 contract exc. VAT
Bids received 3
Contracts signed 1latest 11 Jul 2023
Awarded toValueDateStatus
Lot 1 · Core Waste Stream Requirements1 award
Biffa Waste Services Ltd£613,500 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Core Waste Stream Requirements3bids———

Contracting authority & participating public bodies

Portsmouth City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices,Guildhall Square, PORTSMOUTH, South East, PO1 2ALContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.