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Find a TenderCancelledProcurement termination notice
Published 28 Jul 2025, 19:05 BST

Official UK procurement notice

00408-AST National Decorating Programme 2026-2033

Official notice

Authority: Stonewater Limited (Public body)

8 lotsWorksCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)
+1 moreSouth East (UKJ)
Published estimate£3,055,000total for 8 lots · £3,055,000 inc. VAT
Submissions closed 1 Sept 2025
Lots 8see the lot list below
Contract term Varies by lotfirst lot 3 yrs from 1 Sept 2026 · see each lot

What is being bought8 lots · detail below

Published requirement description

ACCESS CODE: 8J34GPS33G

Stonewater is seeking experienced and capable supplier(s) to deliver a long-term cyclical internal and external decorating programme across multiple residential and communal properties. The works will be delivered over a period of seven (7) years, across eight (8) geographical Lots, covering the full operational area of the Contracting Authority.

The scope of works includes, but is not limited to:

•Internal and external redecoration of occupied and void residential properties

•Communal area decorating (e.g. stairwells, corridors, entrance halls)

•Surface preparation, application of paints, stains, and specialist coatings (including fire-retardant finishes where specified)

•Minor associated repairs (e.g. surface filling, timber repairs)

•Safe working at height (including use of scaffolding, towers, or MEWPs)

•Digital reporting and photographic quality assurance

•Resident liaison, access arrangements, and safeguarding vulnerable persons

•Compliance with all relevant health and safety, environmental, and legislative requirements

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

  • How the procedure runs: Stage 1 - PSQ initial screening, Stage 2 and 3 - ITT quality and price evaluation, Stage 4 (if required) - clarification meetings and Stage 5 - award approval/ sign off

CPV: Decoration work · Interior decorating services · Miscellaneous repair and maintenance services · Painting work · Painting work of buildings · Repainting work · Repair and maintenance services

Lots and requirements (8)Procurement structure

8 lots · all with a published value (£3,055,000 together) · same evaluation weights on every lot
Lot #1North North and North CentralAwardedRenewal Yorkshire & Humber, East Midlands 3 yrsSMEPublished value£365,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the North North and North Central regions of the UK.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £365,000 exc. VAT · £365,000 inc. VAT
Delivery: Yorkshire & Humber, East MidlandsEligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work
Lot #2EastAwardedRenewal 3 yrsSMEPublished value£440,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the East region of the UK.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £440,000 exc. VAT · £440,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work79931000 Interior decorating services
Lot #3West UrbanAwardedRenewal 3 yrsSMEPublished value£450,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the West Urban region of the UK.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £450,000 exc. VAT · £450,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work
Lot #4West RuralAwardedRenewal West Midlands 3 yrsSMEPublished value£400,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the West Rural regions of the UK.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work
Lot #5South East (up) (SE1)AwardedRenewal 3 yrsSMEPublished value£300,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the South East (up) (SE1) region of the UK - see Stonewater's maintenance map for more detailed reference of coverage.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £300,000 exc. VAT · £300,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work
Lot #6South East (right) (SE2)AwardedRenewal South East 3 yrsSMEPublished value£300,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the South East (right) (SE2) region of the UK - see Stonewater's maintenance map for more detailed reference of coverage.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £300,000 exc. VAT · £300,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work50000000 Repair and maintenance services
Lot #7South West (left) SW1)AwardedRenewal 3 yrsSMEPublished value£400,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the South West (left) (SW1) region of the UK - see Stonewater's maintenance map for more detailed reference of coverage.

Contract period: 31 Aug 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442110 Painting work of buildings45442180 Repainting work45451000 Decoration work50800000 Miscellaneous repair and maintenance services
Lot #8South West (right) (SW2)AwardedRenewal 3 yrsSMEPublished value£400,000

A long-term cyclical internal and external decorating programme across multiple residential and communal properties in the South West (right) (SW2) region of the UK - see Stonewater's maintenance map for more detailed reference of coverage.

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2033 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract will be for an initial term of 3 years, extendable at Stonewater's sole option for two periods of 2 years, giving a total of 7 years (the Term).
45442100 Painting work45442180 Repainting work45451000 Decoration work50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Criterion 1: 60%
  • Criterion 2: 40%
Published award criteria (2)
  • Criterion 1: Quality Written bid
  • Criterion 2: Price submission
Lot distribution rule: Bidders are invited to submit tenders for one, multiple, or all of the eight (8) available lots. Each lot will be evaluated independently, and submissions will be assessed on their own merit in accordance with the evaluation criteria set out in this ITT. Bidders may be successful in being awarded more than one lot. There is no restriction preventing a single bidder from being awarded all eight (8) lots, provided they submit a compliant and competitive tender for each and achieve the highest overall evaluation score for each individual lot.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Jul 2025, 19:05 BST
Last source update
23 Mar 2026, 16:08 GMT
Award evaluation window
Submission end – 16 Jan 2026
Authority reference
00408-AST
FTS notice number
2025/S 000-043650
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Decoration workInterior decorating servicesMiscellaneous repair and maintenance servicesPainting workPainting work of buildingsRepainting workRepair and maintenance services
Delivery area
Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)South East (UKJ)
Official registry OCID
ocds-h6vhtk-056787 Find a Tender
How it runs

Stage 1 - PSQ initial screening, Stage 2 and 3 - ITT quality and price evaluation, Stage 4 (if required) - clarification meetings and Stage 5 - award approval/ sign off

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
1 Sept 2025, 12:00 BST
Clarification deadline
15 Aug 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

28 Jul 2025 → 1 Sept 2026 · 6 dates
  1. Tender notice published
    28 Jul 2025, 19:05 BST
  2. Clarification questions by
    15 Aug 2025, 16:00 BST
  3. Submission deadline
    1 Sept 2025, 12:00 BST
  4. Award decision expected by283 days ago
    16 Jan 2026, 23:59 GMT
  5. Latest notice published218 days ago
    23 Mar 2026, 16:08 GMT
  6. Contract starts56 days ago
    1 Sept 2026, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 28 Jul 2025
  1. Tender notice published
    28 Jul 2025, 19:05 BST
    UK4
  2. Tender notice published
    29 Jul 2025, 12:06 BST
    UK4
  3. Procurement termination notice published
    23 Mar 2026, 16:08 GMT
    UK12
  4. Status changed to complete
    23 Mar 2026, 16:08 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—17 Mar 2026CancelledFollowing the review of all bids received for this tender, we have made the decision to review and amend our strategic approach to how we deliver cyclical decorations. Therefore, it is our intention to close this tender with no award. It is our intention to issue a new tender later in the year that will align with the revised strategic requirements, focussing mainly on the geographical splits of the work, to bring them closer to our revised locality model for supporting customers. We thank all bidders for their submissions, and appreciate the work that went into them. We anticipate that the new tender will be issued in the 2nd quarter of the new financial year (circa August/September 2026), but this will be confirmed at a later date. We aim to give our customers the best service available for the best value for money, and hope that you will bid on the new tender to help us to deliver those goals.

Contracting authority & participating public bodies

Stonewater Limited

Contracting authorityPublic authority - sub-central government GB-PPON: PVMT-4274-HPBN Suite C, Lancaster House,, Grange Business Park, Enderby Road, Whetstone, East Midlands, LE8 6EPContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender