Find a TenderAwardedContract award notice

Published 11 Nov 2025, 17:09 GMT

Official UK procurement notice

Asbestos Surveying and Analysis

Official notice

Authority: Southampton City Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: South East (UKJ32)

Published estimate£12,000,000≈ £2.4m / year · £12,000,000 inc. VAT

Submissions closed 8 Dec 2025awarded 12 Mar 2026

Award (standstill) to ABP Associates Limited

Contract term 5 yrsends 1 Mar 2031 · up to 1 Mar 2036 with extensions · starts 2 Mar 2026

What is being bought

Published requirement description

Planned and responsive asbestos Management Surveys, Re-inspections and/or Refurbishment Surveys and associated reports to both domestic and non-domestic properties, including Bulk Sampling and Analysis, provision of online database/compliance system.

How the procedure runs: Stage 1 - Procurement Specific Questionnaire - open to all top 5 suppliers selected for stage 2 Stage 2 - Dialogue Session to discuss complexities of the contract and how it will be delivered Stage 3 - call for final tenders from shortlisted providers only. 2.8 The Procurement Process This Procurement Process will be conducted in 3 stages. The 3 stages are described in more detail below. Stage 1: Invitation to participate (CURRENT STAGE OF THE PROCUREMENT PROCESS) Stage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document. This document includes a Procurement Specific Questionnaire (PSQ) labelled Asbestos Surveying and Analysis PSQ which all Potential Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document. The Council will use this stage to confirm that neither the Potential Supplier, nor any related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are listed on the Cabinet Office debarment list. To the extent that any such entities are listed on the debarment list, the Council will consider whether to exclude the Potential Supplier from participating in the Procurement Process in accordance with its obligations under the Act. In addition, the Council will consider whether any Potential Supplier or related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are excluded or excludable Suppliers, and before the Council determines that a Potential Supplier is an excluded or excludable Supplier, it will provide the Potential Supplier reasonable opportunity to make representations and provide evidence as is proportionate in the circumstances. If the Potential Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, the Council will notify the Potential Supplier of its intention to exclude the Potential Supplier and provide the Potential Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Council excludes the Potential Supplier from participating in the Procurement Process, or is aware of an associated person or sub-contract having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU). The Council will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform. Responses to any conditions of participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. The assessment of these responses will identify up to 5 number of Potential Suppliers to be invited to participate in Stage 2. Stage 1 will complete with Potential Suppliers being notified in writing of whether or not they have been successfully shortlisted to participate in Stage 2. Potential Suppliers not invited to Stage 2 will be provided with a written explanation of the reasons why they have not been shortlisted to participate in Stage 2. Potential Suppliers should note that the Council reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to the Council's attention. Stage 2: Invitation to participate in Dialogue Stage 2 will commence with the issuing of a letter and an updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have successfully passed Stage 2 to attend one or more dialogue meetings. The updated Instructions Document (Part A) will also describe in detail how the dialogue will be conducted, including the exact location and dates for the relevant meetings, as well as the attendee arrangements. At commencement of the Procurement Process, the areas of dialogue that the Council anticipates having with Potential Suppliers is as follows: The dialogue will be via a teams meeting and will consist of at least one dialogue meeting with the intention that the Council will ensure suppliers thoroughly understand the specification and the requirements of the Council and to field any additional questions (which will be shared with all shortlisted suppliers). The meeting will be between the Council and each shortlisted supplier. Stage 3: Invitation to submit a final tender Stage 3 will commence with the issuing of a letter and updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have been successfully shortlisted at Stage 1 and who have participated in dialogue, to submit their final tenders. STAGE ONE - Request to Participate (Procurement Specific Questionnaire (PSQ)): The PSQ will be subject to an initial compliance check to confirm that the: a) The PSQ has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack. b) The PSQ is sufficiently complete to enable it to be evaluated. c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process. Requests to Participate that do not meet a) - d) may be rejected at this stage. Requests to Participate that meet the requirements set out in a) - d) must also meet the minimum compliance requirements of the PSQ set out in Section 3.2 of this Instructions Document (Part A). Any Potential Supplier who does not meet these minimum requirements will not proceed to the next stage of the Procurement Process and will be excluded from the Procurement Process. Potential Suppliers who pass stage one of the evaluation and have been ranked in the top 5 of submissions received shall be invited to submit a Final Tender following the dialogue meeting, then the submission will be subject to the price and qualitative evaluation. The Council intend to invite the top 5 suppliers to dialogue and progression to stage 3 calls for final tenders. STAGE TWO - no form of evaluation required. • STAGE THREE: The final tender will be subject to an initial compliance check to confirm that the: a) The Final Tender has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack. b) The Final Tender is sufficiently complete to enable it to be evaluated. c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process. d) Potential Supplier has submitted a Final Tender that is capable of being accepted The price/quality split can be seen in Section 3.3 of this document, and Potential Suppliers will be allocated a weighted score against the method statements in Section 3 of the Tender Response Document (Part B) - Final Tender. The Pricing Schedule can be seen at Section 4. 3.2 Stage One - Procurement Specific Questionnaire (CURRENT STAGE OF THE PROCUREMENT PROCESS) 3.2.1 The Procurement Specific Questionnaire (PSQ) can be seen labelled Asbestos Surveying and Analysis Procurement Specific Questionnaire which forms part of this Tender Pack. 3.2.2 The PSQ assesses Potential Suppliers to establish if they are to be treated as an 'Excluded' or 'Excludable' Supplier in accordance with Sections 57 and 58 of the Procurement Act 2023. In addition, these questions set the Conditions of Participation for this Tender. These questions ensure that Potential Suppliers participating in the Tender process have the legal and financial capacity, and the technical ability to perform the Contract. 3.2.3 The PSQ consists of three parts: Part 3 - Conditions of Participation: the Council may set Conditions of Participation which a Potential Supplier must satisfy in order to be awarded the Contract. They can relate to the supplier's legal and financial capacity or their technical ability which can be seen in the table below. 3.2.4 A Potential Supplier must first pass all of the pass/fail questions within the PSQ. The Council will then evaluate the scored questions in accordance with the scoring methodology and weightings listed in the table below. The Council will then invite the top five scoring Potential Suppliers to participate in the Initial Tender stage of this Procurement Process (Stage 2). Scored PSQ Questions Weighting Relevant experience and contract examples (Questions 17) 25% Survey Report Turnaround (Question 23) 35% Same Day Sampling (Question 24) 15% Volumes Per Week (Question 25) 15% Mobilisation Time (Question 26) 10%

CPV: Asbestos removal services · Building surveying services · Surveying services · Technical inspection and testing services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsSMEPublished value£12,000,000

Contract period: 2 Mar 2026 – 1 Mar 2031 (5 yrs) · up to 1 Mar 2036 with extensionsValue: £12,000,000 exc. VAT · £12,000,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The term of the contract shall be 2nd March 2026 until 28th February 2031 with the option to extend for up to a further 5 further years at the sole discretion of the Council.Second stage: up to 5 candidates invited to tender

71315300 Building surveying services 71355000 Surveying services 71630000 Technical inspection and testing services 90650000 Asbestos removal services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Stage 1 - Procurement Specific Questionnaire - open to all
top 5 suppliers selected for stage 2
Stage 2 - Dialogue Session to discuss complexities of the contract and how it will be delivered
Stage 3 - call for final tenders from shortlisted providers only.
2.8 The Procurement Process
This Procurement Process will be conducted in 3 stages. The 3 stages are described in more detail below.
Stage 1: Invitation to participate (CURRENT STAGE OF THE PROCUREMENT PROCESS)
Stage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document.
This document includes a Procurement Specific Questionnaire (PSQ) labelled Asbestos Surveying and Analysis PSQ which all Potential Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document.
The Council will use this stage to confirm that neither the Potential Supplier, nor any related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are listed on the Cabinet Office debarment list. To the extent that any such entities are listed on the debarment list, the Council will consider whether to exclude the Potential Supplier from participating in the Procurement Process in accordance with its obligations under the Act.
In addition, the Council will consider whether any Potential Supplier or related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are excluded or excludable Suppliers, and before the Council determines that a Potential Supplier is an excluded or excludable Supplier, it will provide the Potential Supplier reasonable opportunity to make representations and provide evidence as is proportionate in the circumstances. If the Potential Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, the Council will notify the Potential Supplier of its intention to exclude the Potential Supplier and provide the Potential Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Council excludes the Potential Supplier from participating in the Procurement Process, or is aware of an associated person or sub-contract having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU).
The Council will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform. Responses to any conditions of participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. The assessment of these responses will identify up to 5 number of Potential Suppliers to be invited to participate in Stage 2.
Stage 1 will complete with Potential Suppliers being notified in writing of whether or not they have been successfully shortlisted to participate in Stage 2. Potential Suppliers not invited to Stage 2 will be provided with a written explanation of the reasons why they have not been shortlisted to participate in Stage 2.
Potential Suppliers should note that the Council reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to the Council's attention.
Stage 2: Invitation to participate in Dialogue
Stage 2 will commence with the issuing of a letter and an updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have successfully passed Stage 2 to attend one or more dialogue meetings.
The updated Instructions Document (Part A) will also describe in detail how the dialogue will be conducted, including the exact location and dates for the relevant meetings, as well as the attendee arrangements.
At commencement of the Procurement Process, the areas of dialogue that the Council anticipates having with Potential Suppliers is as follows:
The dialogue will be via a teams meeting and will consist of at least one dialogue meeting with the intention that the Council will ensure suppliers thoroughly understand the specification and the requirements of the Council and to field any additional questions (which will be shared with all shortlisted suppliers). The meeting will be between the Council and each shortlisted supplier.
Stage 3: Invitation to submit a final tender
Stage 3 will commence with the issuing of a letter and updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have been successfully shortlisted at Stage 1 and who have participated in dialogue, to submit their final tenders.
STAGE ONE - Request to Participate (Procurement Specific Questionnaire (PSQ)):
The PSQ will be subject to an initial compliance check to confirm that the:
a) The PSQ has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack.
b) The PSQ is sufficiently complete to enable it to be evaluated.
c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process.
Requests to Participate that do not meet a) - d) may be rejected at this stage. Requests to Participate that meet the requirements set out in a) - d) must also meet the minimum compliance requirements of the PSQ set out in Section 3.2 of this Instructions Document (Part A). Any Potential Supplier who does not meet these minimum requirements will not proceed to the next stage of the Procurement Process and will be excluded from the Procurement Process.
Potential Suppliers who pass stage one of the evaluation and have been ranked in the top 5 of submissions received shall be invited to submit a Final Tender following the dialogue meeting, then the submission will be subject to the price and qualitative evaluation. The Council intend to invite the top 5 suppliers to dialogue and progression to stage 3 calls for final tenders.
STAGE TWO - no form of evaluation required.
- STAGE THREE:
The final tender will be subject to an initial compliance check to confirm that the:
a) The Final Tender has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack.
b) The Final Tender is sufficiently complete to enable it to be evaluated.
c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process.
d) Potential Supplier has submitted a Final Tender that is capable of being accepted
The price/quality split can be seen in Section 3.3 of this document, and Potential Suppliers will be allocated a weighted score against the method statements in Section 3 of the Tender Response Document (Part B) - Final Tender. The Pricing Schedule can be seen at Section 4.
3.2 Stage One - Procurement Specific Questionnaire (CURRENT STAGE OF THE PROCUREMENT PROCESS)
3.2.1 The Procurement Specific Questionnaire (PSQ) can be seen labelled Asbestos Surveying and Analysis Procurement Specific Questionnaire which forms part of this Tender Pack.
3.2.2 The PSQ assesses Potential Suppliers to establish if they are to be treated as an 'Excluded' or 'Excludable' Supplier in accordance with Sections 57 and 58 of the Procurement Act 2023. In addition, these questions set the Conditions of Participation for this Tender. These questions ensure that Potential Suppliers participating in the Tender process have the legal and financial capacity, and the technical ability to perform the Contract.
3.2.3 The PSQ consists of three parts:
Part 3 - Conditions of Participation: the Council may set Conditions of Participation which a Potential Supplier must satisfy in order to be awarded the Contract. They can relate to the supplier's legal and financial capacity or their technical ability which can be seen in the table below.
3.2.4 A Potential Supplier must first pass all of the pass/fail questions within the PSQ. The Council will then evaluate the scored questions in accordance with the scoring methodology and weightings listed in the table below. The Council will then invite the top five scoring Potential Suppliers to participate in the Initial Tender stage of this Procurement Process (Stage 2).
Scored PSQ Questions Weighting
Relevant experience and contract examples (Questions 17) 25%
Survey Report Turnaround (Question 23) 35%
Same Day Sampling (Question 24) 15%
Volumes Per Week (Question 25) 15%
Mobilisation Time (Question 26) 10%
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 77.5%Price: 30%Social value: 2.5%

Published sub-criteria (10)

Reporting and Data Integration: 15%
UKAS Accreditation and Legacy Data: 12.5%
Resourcing and Productivity: 12.5%
Data Handling and Keystone (or other data management system) Integration: 10%
Quality Assurance and Audit Compliance: 10%
Risk Management and Escalation: 7.5%
Innovation and Continuous Improvement: 5%
Value for Money in Delivery: 5%
Price: 30%
Social Value: 2.5%

Published award criteria (10)

Reporting and Data Integration: 15%
UKAS Accreditation and Legacy Data: 12.5%
Resourcing and Productivity: 12.5%
Data Handling and Keystone (or other data management system) Integration: 10%
Quality Assurance and Audit Compliance: 10%
Risk Management and Escalation: 7.5%
Innovation and Continuous Improvement: 5%
Value for Money in Delivery: 5%
Social Value: 2.5%
Price: 30%

Conditions of participation1

Condition of participation
Stage 1 - Procurement Specific Questionnaire - open to all
top 5 suppliers selected for stage 2
Stage 2 - Dialogue Session to discuss complexities of the contract and how it will be delivered
Stage 3 - call for final tenders from shortlisted providers only.
2.8 The Procurement Process
This Procurement Process will be conducted in 3 stages. The 3 stages are described in more detail below.
Stage 1: Invitation to participate (CURRENT STAGE OF THE PROCUREMENT PROCESS)
Stage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document.
This document includes a Procurement Specific Questionnaire (PSQ) labelled Asbestos Surveying and Analysis PSQ which all Potential Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document.
The Council will use this stage to confirm that neither the Potential Supplier, nor any related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are listed on the Cabinet Office debarment list. To the extent that any such entities are listed on the debarment list, the Council will consider whether to exclude the Potential Supplier from participating in the Procurement Process in accordance with its obligations under the Act.
In addition, the Council will consider whether any Potential Supplier or related …
shortlisting

What this means for your bid

Price carries 30 of 110 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Nov 2025, 17:09 GMT
Last source update: 12 Mar 2026, 14:33 GMT
Award evaluation window: Submission end – 11 Feb 2026
Authority reference: SCC-SMS-0941
FTS notice number: 2025/S 000-072968
Latest notice: Contract award notice (UK6)
Classification (CPV): Asbestos removal servicesBuilding surveying servicesSurveying servicesTechnical inspection and testing services
Delivery area: South East (UKJ32)
Official registry OCID: ocds-h6vhtk-05df14 Find a Tender

How it runs

Stage 1 - Procurement Specific Questionnaire - open to all

top 5 suppliers selected for stage 2

Stage 2 - Dialogue Session to discuss complexities of the contract and how it will be delivered

Stage 3 - call for final tenders from shortlisted providers only.

2.8 The Procurement Process

This Procurement Process will be conducted in 3 stages. The 3 stages are described in more detail below.

Stage 1: Invitation to participate (CURRENT STAGE OF THE PROCUREMENT PROCESS)

Stage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document.

This document includes a Procurement Specific Questionnaire (PSQ) labelled Asbestos Surveying and Analysis PSQ which all Potential Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document.

The Council will use this stage to confirm that neither the Potential Supplier, nor any related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are listed on the Cabinet Office debarment list. To the extent that any such entities are listed on the debarment list, the Council will consider whether to exclude the Potential Supplier from participating in the Procurement Process in accordance with its obligations under the Act.

In addition, the Council will consider whether any Potential Supplier or related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are excluded or excludable Suppliers, and before the Council determines that a Potential Supplier is an excluded or excludable Supplier, it will provide the Potential Supplier reasonable opportunity to make representations and provide evidence as is proportionate in the circumstances. If the Potential Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, the Council will notify the Potential Supplier of its intention to exclude the Potential Supplier and provide the Potential Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Council excludes the Potential Supplier from participating in the Procurement Process, or is aware of an associated person or sub-contract having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU).

The Council will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform. Responses to any conditions of participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. The assessment of these responses will identify up to 5 number of Potential Suppliers to be invited to participate in Stage 2.

Stage 1 will complete with Potential Suppliers being notified in writing of whether or not they have been successfully shortlisted to participate in Stage 2. Potential Suppliers not invited to Stage 2 will be provided with a written explanation of the reasons why they have not been shortlisted to participate in Stage 2.

Potential Suppliers should note that the Council reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to the Council's attention.

Stage 2: Invitation to participate in Dialogue

Stage 2 will commence with the issuing of a letter and an updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have successfully passed Stage 2 to attend one or more dialogue meetings.

The updated Instructions Document (Part A) will also describe in detail how the dialogue will be conducted, including the exact location and dates for the relevant meetings, as well as the attendee arrangements.

At commencement of the Procurement Process, the areas of dialogue that the Council anticipates having with Potential Suppliers is as follows:

The dialogue will be via a teams meeting and will consist of at least one dialogue meeting with the intention that the Council will ensure suppliers thoroughly understand the specification and the requirements of the Council and to field any additional questions (which will be shared with all shortlisted suppliers). The meeting will be between the Council and each shortlisted supplier.

Stage 3: Invitation to submit a final tender

Stage 3 will commence with the issuing of a letter and updated Instructions Document (Part A) and associated procurement documents inviting Potential Suppliers that have been successfully shortlisted at Stage 1 and who have participated in dialogue, to submit their final tenders.

STAGE ONE - Request to Participate (Procurement Specific Questionnaire (PSQ)):

The PSQ will be subject to an initial compliance check to confirm that the:

a) The PSQ has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack.

b) The PSQ is sufficiently complete to enable it to be evaluated.

c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process.

Requests to Participate that do not meet a) - d) may be rejected at this stage. Requests to Participate that meet the requirements set out in a) - d) must also meet the minimum compliance requirements of the PSQ set out in Section 3.2 of this Instructions Document (Part A). Any Potential Supplier who does not meet these minimum requirements will not proceed to the next stage of the Procurement Process and will be excluded from the Procurement Process.

Potential Suppliers who pass stage one of the evaluation and have been ranked in the top 5 of submissions received shall be invited to submit a Final Tender following the dialogue meeting, then the submission will be subject to the price and qualitative evaluation. The Council intend to invite the top 5 suppliers to dialogue and progression to stage 3 calls for final tenders.

STAGE TWO - no form of evaluation required.

STAGE THREE:

The final tender will be subject to an initial compliance check to confirm that the:

a) The Final Tender has been submitted on time, is completed correctly, signed as directed, all required documents included, and meet the requirements and conditions set out in the Tender Pack.

b) The Final Tender is sufficiently complete to enable it to be evaluated.

c) Potential Supplier has not contravened any of the terms and conditions and instructions of the Procurement Process.

d) Potential Supplier has submitted a Final Tender that is capable of being accepted

The price/quality split can be seen in Section 3.3 of this document, and Potential Suppliers will be allocated a weighted score against the method statements in Section 3 of the Tender Response Document (Part B) - Final Tender. The Pricing Schedule can be seen at Section 4.

3.2 Stage One - Procurement Specific Questionnaire (CURRENT STAGE OF THE PROCUREMENT PROCESS)

3.2.1 The Procurement Specific Questionnaire (PSQ) can be seen labelled Asbestos Surveying and Analysis Procurement Specific Questionnaire which forms part of this Tender Pack.

3.2.2 The PSQ assesses Potential Suppliers to establish if they are to be treated as an 'Excluded' or 'Excludable' Supplier in accordance with Sections 57 and 58 of the Procurement Act 2023. In addition, these questions set the Conditions of Participation for this Tender. These questions ensure that Potential Suppliers participating in the Tender process have the legal and financial capacity, and the technical ability to perform the Contract.

3.2.3 The PSQ consists of three parts:

Part 3 - Conditions of Participation: the Council may set Conditions of Participation which a Potential Supplier must satisfy in order to be awarded the Contract. They can relate to the supplier's legal and financial capacity or their technical ability which can be seen in the table below.

3.2.4 A Potential Supplier must first pass all of the pass/fail questions within the PSQ. The Council will then evaluate the scored questions in accordance with the scoring methodology and weightings listed in the table below. The Council will then invite the top five scoring Potential Suppliers to participate in the Initial Tender stage of this Procurement Process (Stage 2).

Scored PSQ Questions Weighting

Relevant experience and contract examples (Questions 17) 25%

Survey Report Turnaround (Question 23) 35%

Same Day Sampling (Question 24) 15%

Volumes Per Week (Question 25) 15%

Mobilisation Time (Question 26) 10%

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Requests to participate (first stage): 8 Dec 2025, 14:00 GMT
Submission deadline: 8 Dec 2025, 14:00 GMT
Clarification deadline: 28 Nov 2025, 14:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.procontract.due-north.com/Login ↗

Timeline

11 Nov 2025 → 24 Mar 2026 · 8 dates

Tender notice published349 days ago
11 Nov 2025, 17:09 GMT
Clarification questions by332 days ago
28 Nov 2025, 14:00 GMT
Submission deadline322 days ago
8 Dec 2025, 14:00 GMT
Award decision expected by257 days ago
11 Feb 2026, 23:59 GMT
Contract starts239 days ago
2 Mar 2026
Assessment summaries sent229 days ago
12 Mar 2026
Latest notice published228 days ago
12 Mar 2026, 14:33 GMT
Standstill ends216 days ago
24 Mar 2026, 23:59 GMT

Notice history

5 events · 2 releases on Find a Tender · since 11 Nov 2025

Tender notice published
11 Nov 2025, 17:09 GMT
UK4
Contract award notice published
12 Mar 2026, 14:33 GMT
UK6
Status changed to complete
12 Mar 2026, 14:33 GMT
Procurement method changed
12 Mar 2026, 14:33 GMT
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £10,000,0001 award exc. VAT

Bids received 52 from SMEs

Named bidders 5published on the award notice

Awarded to	Value	Date	Status
ABP Associates LimitedSME1 Apr 2026 – 1 Apr 2031 · up to 1 Apr 2036Extensions: 5 year extension option	£10,000,000	12 Mar 2026standstill to 24 Mar 2026	Standstill

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	2	0	—

Who bid

wonABP Associates LtdSME · South East England
did not winCasa Environmental Services LtdSME · South East England
did not winLife Environmental ServicesSME · East of England
did not winPA Group (UK) LtdSME · North West England
did not winThe Testing Lab PLCSME · Yorkshire and the Humber

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCGN-2413-RBTX Civic Centre, Civic Centre Road, Southampton, South East, SO14 7LYContact email

Bidders & participating suppliers

5 commercial parties on the notice · 1 awarded

ABP Associates LtdAwarded supplierGB-COH: 04128328 Unit 8 Chancerygate Business Centre, Southampton, South East, SO15 0AEContact email
Casa Environmental Services LtdBidder / tendererGB-COH: 07649903 Unit 110 Solent Business Centre, Southampton, South East, SO15 0HW
Life Environmental ServicesBidder / tendererGB-COH: 03053057 4 Ducketts Wharf, Hertfordshire, East of England, CM23 3AR
PA Group (UK) LtdBidder / tendererGB-COH: 06257126 Spring Lodge 172 Chester Road, Cheshire, North West, WA6 0AR
The Testing Lab PLCBidder / tendererGB-COH: 07352591 Unit 2 James Road Industrial Estate, Doncaster, Yorkshire & Humber, DN6 7HH

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Mar 2026, 14:33 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Nov 2025, 17:09 GMT