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Published 3 Sept 2024, 16:19 BST

Official UK procurement notice

Award of Provision of Corporate & Education Technology and Associated Services

Official notice

Authority: Caerphilly County Borough Council (Local council)·Consortium: 23 public authorities

Dynamic market3 lotsGoodsRestricted procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)
+2 moreLaboratory, optical and precision equipments (excl. glasses) (38)Software Packages & ERP (48)
 Delivery: Wales (UKL)
Dynamic market estimateValue not publishedmarket-wide estimate, not attributable revenue
Awarded 3 Jul 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales established a Dynamic Purchasing System (DPS) for the provision of corporate and education technology, products and associated services for all local authorities and maintained schools in Wales.

CPV: Anti-glare screens · Audio equipment accessories · Audio-visual equipment · Audio-visual materials · Braille pads · Central processing units for minicomputers · Colour graphics printers · Colour video monitors · Communications cable · Communications cable for special applications · Communications cable with coaxial conductors · Communications cable with multiple electrical conductors · +92 more

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
6 bids on the busiest of 3 lots · 5 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Core Infrastructure & Wired/Wireless NetworkingAwarded

This Lot is aimed at local authorities and schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.

The products and associated services will include (but not be limited to):

Data network cabinets;

Switches (Core & Edge);

Routers

Uninterruptable power supply (UPS);

Patch cables (copper & fibre);

Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing;

Servers.

The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Delivery: Wales · Within all Local Authorities across Wales.
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any Core Infrastructure & Wired/Wireless Networking for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Core Infrastructure & Wired/Wireless Networking products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30200000 Computer equipment and supplies30230000 Computer-related equipment30232000 Peripheral equipment30236000 Miscellaneous computer equipment30236200 Data-processing equipment
Lot #2End User DevicesAwarded

This Lot is aimed at offering a range of devices used throughout local authorities and schools, from learners, teachers devices to lab/IT suite devices.

The products and associated services will include (but not be limited to):

Windows & Google

‘Cloud’ Device (Convertible & Clamshell options

‘Rich’ Device (Convertible & Clamshell options)

‘Enterprise’ Device (Convertible & Clamshell options)

Apple

‘Cloud’ Device (Tablet & Clamshell options)

‘Rich’ (Tablet, Clamshell & Desktop options)

‘Enterprise’ Device (Clamshell & Desktop options).

Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Delivery: Wales · Within all Local Authorities across Wales.
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any End User Devices for all local authorities and schools within Wales during the validity period of the DPS. Suppliers will be required to provide a End User Devices and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. Specific End user Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30200000 Computer equipment and supplies30210000 Data-processing machines (hardware)30212000 Minicomputer hardware30212100 Central processing units for minicomputers30213000 Personal computers
Lot #3Teaching and Learning ToolsAwarded

Lot 3 Teaching & Learning Tools – A range of peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to):

Device casting; Audio Visual Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens; Web cams, Headphones and

Headsets.

Delivery: Wales · Local Auhroties across Wales
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any Teaching and Learning Tools for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Teaching and Learning Toolsg products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific technology products and associated services for Teaching and Learning Tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
30191200 Overhead projectors30231300 Display screens30232000 Peripheral equipment30237240 Web camera32320000 Television and audio-visual equipment32321200 Audio-visual equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Award of Provision of Corporate & Education Technology and Associated…” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Sept 2024, 16:19 BST
Last source update
3 Sept 2024, 16:19 BST
Authority reference
CCBC/DPS1002757/20/IE
FTS notice number
2024/S 000-028183
Classification (CPV)
Anti-glare screensAudio equipment accessoriesAudio-visual equipmentAudio-visual materialsBraille padsCentral processing units for minicomputersColour graphics printersColour video monitorsCommunications cableCommunications cable for special applications
+94 moreCommunications cable with coaxial conductorsCommunications cable with multiple electrical conductors
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0497d5 Find a Tender

Publisher note: This notice is to inform the market of the 3 monthly spend for the suppliers on the Lots of the DPS Corporate and Education for Technology and Associated Services. Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include: Device Management, Patch Management and Caching – Core services needed to maximise the efficiency of local authorities and schools internet connections. The products and associated services will include (but not be limited to), Device Management Services and Caching services. Software – Key software and services used by local authorities; teachers and learners. Teaching & Learning/Digital Practitioner Tools – Peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to), Device casting; AV Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens. Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom. The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process. Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC. (WA Ref:131045) (WA Ref:144279)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 63 from SMEs · busiest of 3 lots
Contracts signed 3latest 3 Jul 2023

3 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

  • Teaching and Learning Tools

    Signed
    3 Jul 2023
    Value
    £13,609,707
    Status
    active

  • End User Devices

    Signed
    26 Jun 2023
    Value
    £95,859,968
    Status
    active

  • Core Infrastructure & Wired/Wireless Networking

    Signed
    17 Jun 2023
    Value
    £42,504,115
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Core Infrastructure & Wired/Wireless Networking3bids · 3 electronic · 3 from abroad3——
2 · End User Devices6bids · 6 electronic · 6 from abroad1——
3 · Teaching and Learning Tools3bids · 3 electronic · 3 from abroad1——

Contracting authority & participating public bodies

23 public bodies on the notice

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityEducation Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email

Consortium members and other public bodies

Suppliers admitted to the dynamic market

5 commercial parties on the notice
  • AcademiaAdmitted to the market 8 Kinetic Crescent, Innova Park, Enfield, UK, EN37XH
  • CAE Technology ServicesAdmitted to the market The Old Brewery Quarter, St Mary's Street, Cardiff, Wales, CF101AD
  • Centerprise InternationalAdmitted to the market 9 Alder Avenue, Hengoed, UK, CF827TW
  • Getech EducationAdmitted to the market Solutions Centre, Knightsdale Road, Ipswich, UK, IP14JQ
  • IDNSAdmitted to the market Unit 1B, Springfield Court, Summerfield Road, Bolton, North West, BL32NT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.