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Published 28 May 2025, 14:14 BST

Official UK procurement notice

BT197 - Chamberlain House Meals Service

Official notice

Authority: Westminster City Council (Local council)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55)Administration, defence and social security services (75)
+2 moreBusiness Services & Consultancy (79)Health & Social Care (85)
 Delivery: London (UKI3)
Published estimate£90,000≈ £30k / year · £108,000 inc. VAT · 1 value update
Submissions closed 13 Aug 2025
Next notice expected 4 Jul 2025
Contract term 3 yrsends 30 Sept 2028 · starts 1 Oct 2025

What is being bought

Published requirement description

The Royal Borough of Kensington and Chelsea (RBKC) has one contract that delivers a meals service to service users at Chamberlain House Day Centre.

Chamberlain House is an in-house Day Centre service for older residents and supports up to 15 residents per day, five days per week Monday to Friday. Daily attendance is around eight (8) - 12 residents.

Residents attend for a full day and most attend 3-5 days per week.

Meal’s consumption over a week is:

  • Eight (8) – 12 meals per day equating to 40 - 60 meals per week.
  • Meals are two courses

The current contract is due to expire 30 September 2025. New contracts need to be in place from 1 October 2025.

RBKC is looking to procure a new service contract to replace this so the Council can meet its statutory duty in meeting assessed, eligible needs, achieve value for money and maintain current high-quality standards.

Commissioners wish to procure a single supplier to deliver nutritious, hot meals, which meet users’ cultural and dietary requirements.

CPV: Administrative healthcare services · Administrative social services · Customer-care services · Daycare services · Food parcels · Hospital meals · Meals-on-wheels services · Prepared meals · Residential nursing care services · Restaurant and food-serving services

The lotProcurement structure

single lot · value published
Lot #1 3 yrsSMEVCSEPublished value£90,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs)Value: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
15894200 Prepared meals15894220 Hospital meals15897300 Food parcels55300000 Restaurant and food-serving services55521100 Meals-on-wheels services75122000 Administrative healthcare services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Most Advantageous Tender Criteria: 30% - Price 70% - Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 May 2025, 14:14 BST
Last source update
25 Jul 2025, 13:15 BST
Authority reference
BT197
FTS notice number
2025/S 000-043130
Latest notice
Tender notice (UK4)
Classification (CPV)
Administrative healthcare servicesAdministrative social servicesCustomer-care servicesDaycare servicesFood parcelsHospital mealsMeals-on-wheels servicesPrepared mealsResidential nursing care servicesRestaurant and food-serving services
Delivery area
London (UKI3)
Official registry OCID
ocds-h6vhtk-0527fd Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
13 Aug 2025, 17:00 BST
Clarification deadline
11 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This opportunity and all associated procurement documents will be accessible via our City of Westminster Procurement and Contracts portal (“the Portal”), kindly visit wcc.ukp.app.jaggaer.com ↗ and search for the following reference: ITT_30462. If you have any questions, please submit these through the portal.

Our portal is free to register on.

To view details of the Opportunity via the Portal please click the following link: wcc.ukp.app.jaggaer.com/go/63860945019841697F7B ↗

Or browse as follows:

  • Connect to wcc.ukp.app.jaggaer.com ↗
  • Enter your Username and Password
  • Go to Published Opportunities
  • Click on the Project Title to view details

Timeline

28 May 2025 → 1 Oct 2025 · 7 dates
  1. Planning notice published
    28 May 2025, 14:14 BST
  2. Market engagement
    17 Jun 2025, 23:59 BST

    The Royal Borough of Kensington and Chelsea is looking to procure a hot meals service for service users at Chamberlain House Day Centre.

    A Request For Information (RFI) is available to complete for interested organisations. To take part in the market engagement exercise, interested organisations should complete the RFI document which is available on the councils e-procurement tool ("Jaggaer"), reference SQ_30116 - BT197 - Chamberlain House Meals Service, and the link to Jaggaer can be found here: wcc.ukp.app.jaggaer.com/go/02454597019716217883 ↗. Please copy and paste onto your browser.

    Further information can be found on the council’s website here: www.westminster.gov.uk/about-council/procur… ↗.

    This questionnaire will not form part of the formal procurement process.

    All responses are to be submitted via Jaggaer (online procurement portal ref: SQ_30116 - BT197 - Chamberlain House Meals Service, no later than17:00 hrs (GMT) on Tuesday 17th June 2025. The deadline for submitting clarification questions will be at 17:00hrs on Friday 13th June 2025.

    Our expectation is that a procurement will follow on conclusion of the market engagement exercise.

    It is to be noted that a UK3 - Planned Procurement Notice relating to the above has also been issued.

    Once registered, visit this link to find out more and complete a short questionnaire: wcc.ukp.app.jaggaer.com/go/02454597019716217883 ↗

  3. Next notice expected
    4 Jul 2025, 23:59 BST
  4. Tender notice published
    25 Jul 2025, 13:15 BST
  5. Clarification questions by
    11 Aug 2025, 17:00 BST
  6. Submission deadline
    13 Aug 2025, 17:00 BST
  7. Contract starts392 days ago
    1 Oct 2025, 00:00 BST

Notice history

9 events · 3 releases on Find a Tender · since 28 May 2025
  1. Preliminary market engagement notice published
    28 May 2025, 14:14 BST
    UK2
  2. Planned procurement notice published
    9 Jun 2025, 12:31 BST
    UK3
  3. Status changed to planned
    9 Jun 2025, 12:31 BST
  4. Procurement method changed
    9 Jun 2025, 12:31 BST
  5. Deadline published: 25 Jul 2025, 17:00 BST
    9 Jun 2025, 12:31 BST
  6. Tender notice published
    25 Jul 2025, 13:15 BST
    UK4
  7. Published value updated to £90,000
    25 Jul 2025, 13:15 BST
    was £60,000
  8. Status changed to active
    25 Jul 2025, 13:15 BST
  9. Deadline moved to 13 Aug 2025, 17:00 BST
    25 Jul 2025, 13:15 BST
    +19 days · was 25 Jul 2025, 17:00 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QPContact name, email

Consortium members and other public bodies

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure