Official UK procurement notice
Chiltern Railways - Supply of Lubricants
Authority: CHILTERN RAIL LIMITED (Public body)
What is being bought
Published requirement descriptionChiltern Railways is undertaking this procurement exercise to appoint a supplier for the provision of lubricants across the Chiltern network of maintenance depots. The Diesel Multiple Unit (DMU) fleet Class 165, Class 168 and Loco Class 68's operated by Chiltern requires a range of lubricants to support the fleet maintenance programme.
The estimated annual contract value is £620,002 per annum.
The estimated overall value over 7 years is £4.8m (exc. VAT) for the supply of lubricants (this estimated value includes any services ancillary to the supply of lubricants).
Chiltern Railways intends to award a contract for an initial term of five (5) years, with the option to extend for up to a further two (2) years.
- How the procedure runs: This procurement will consist of 6 Stages. Non-Disclosure Agreement - NDA Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - Best and Final Offer (BAFO) Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award.
CPV: Greases and lubricants · Lubricating oils and lubricating agents
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£4,800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Technical: 25%
- Legal - Terms & Conditions: 15%
- Key Performance Indicators (KPI's): 10%
- Health & Safety: 10%
- Experience: 10%
- Commercial Cost: 30%
Published award criteria (6)
- Technical
- Legal - Terms & Conditions
- Key Performance Indicators (KPI's)
- Commercial Cost
- Health & Safety
- Experience
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jul 2026, 14:31 BST
- Last source update
- 27 Jul 2026, 09:33 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- FTS notice number
2026/S 000-069785- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d219Find a Tender
- How it runs
This procurement will consist of 6 Stages.
Non-Disclosure Agreement - NDA
Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.
Stage 2 - Invitation to Tender.
Stage 3 - Best and Final Offer (BAFO)
Stage 4 - Preferred Bidder Stage.
Stage 5 - Contract Award.
How it was run
Official notice- Requests to participate (first stage)
- 28 Aug 2026, 13:00 BST
- Submission deadline
- 28 Aug 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Chiltern use Market Dojo e-sourcing portal for the purposes of this Procurement.
Use Invitation Code: 47E61A473A to access the tender documents.
Timeline
23 Jul 2026 → 1 Apr 2027 · 5 dates- Tender notice published97 days ago23 Jul 2026, 14:31 BST
- Latest notice published93 days ago27 Jul 2026, 09:33 BST
- Submission deadline61 days ago28 Aug 2026, 13:00 BST
- Today28 Oct 2026
- Award decision expected byin 19 days16 Nov 2026, 23:59 GMT
- Contract startsin 154 days1 Apr 2027, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 23 Jul 2026- Tender notice published23 Jul 2026, 14:31 BSTUK4
- Tender notice published24 Jul 2026, 08:52 BSTUK4
- Tender notice published27 Jul 2026, 09:33 BSTUK4
Published amendments (2)
Amended from 8 years Contract term to 7 years. Contract minimum term is 5 years plus an option to extend for a further 2 years. Total term 7 years.
27/07/2026 - Contract Locations added.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender