Official UK procurement notice
Cleaning Equipment · UK public procurement notice
Authority: The City of Edinburgh Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe City of Edinburgh Council (the Council) intends to establish a ranked Framework Agreement for the Supply and Repair of Cleaning Equipment.
- Recurrence: October 2025 if no extension option is utilised, otherwise October 2027 if an extension is undertaken.
CPV: Cleaning and polishing products · Domestic appliances · Floor cleaners · Floor-cleaning machines · Miscellaneous cleaning machines · Miscellaneous general and special-purpose machinery · Miscellaneous repair and maintenance services · Miscellaneous special-purpose machinery · Repair and maintenance services · Repair and maintenance services of machinery · Vacuum cleaners
How this framework works
From the published notice- Places
- up to 8 suppliers · 8 bids on the busiest of 2 lots (1.0 per place) · 6 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Supply of Cleaning EquipmentAwardedRenewal
The City of Edinburgh Council (the Council) intends to appoint a maximum of four Contractors to a ranked Framework Agreement for the supply of cleaning equipment. The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the Council including, schools, libraries and corporate buildings and require a range of cleaning equipment to fulfil this responsibility.
Lot #2Repair and Maintenance of Cleaning EquipmentAwardedRenewal
The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the City of Edinburgh Council (the Council) including, schools, libraries and corporate buildings. The Council intends to appoint a maximum of four Contractors to a ranked Framework Agreement to provide a repair and maintenance service for cleaning equipment. This Lot will include scheduled annual PAT Testing, reactive repairs in the event of equipment breakdown and the disposal of equipment that is beyond economical repair.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality: 40
- Cost: 60
- Suitability
Please see the tender documentation.
All tenderers must be suitably qualified to deliver the required products and services.
Tenderers in Lot 2 must have the relevant training to provide PAT testing.
- Economic & financial standing
This section refers to Section B of Part IV of the SPD (Scotland)
Minimum: Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Contractors are required to have a minimum "general turnover" of GBP 300,000 LOT 1, GBP 200,000 LOT 2 for the last two financial years. Where a Contractor does not have an annual turnover of this … - Technical & professional ability
Selection criteria as stated in the procurement tender documents.
Minimum: Contract Specific Mandatory Criteria: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 d…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Cleaning Equipment” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · October 2025 if no extension option is utilised, otherwise October 2027 if an extension is undertaken.
- First published
- 15 Jun 2023, 14:56 BST
- Last source update
- 19 Apr 2024, 15:51 BST
- Award evaluation window
- 28 Nov 2023 – …
- FTS notice number
2024/S 000-012868- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d6a4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in
the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided
proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to
issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30
days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise
bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the
contract was entered into.
Publisher note: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:764067)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 18 Dec 2023, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Nov 2023, 10:00 GMT
Timeline
23 Jun 2023 → 19 Apr 2024 · 4 dates- Next notice expected23 Jun 2023, 00:00 BST
- Bids opened28 Nov 2023, 10:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown18 Dec 2023, 10:00 GMT
- Notice published19 Apr 2024, 15:51 BST
Notice history
5 events · 4 releases on Find a Tender · since 26 Oct 2023- Status changed to active26 Oct 2023, 16:22 BST
- Procurement method changed26 Oct 2023, 16:22 BST
- Deadline published: 28 Nov 2023, 10:00 GMT26 Oct 2023, 16:22 BST
- Deadline moved to 18 Dec 2023, 10:00 GMT10 Nov 2023, 14:43 GMT+20 days · was 28 Nov 2023, 10:00 GMT
- Status changed to complete19 Apr 2024, 15:51 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Nov 2023 | 18 Dec 2023 | +20 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Nov 2023 | 18 Dec 2023 | +20 d |
Following the submission of clarification questions, a formatting issue was identified. The Specification and Pricing Schedule have been updated accordingly.
Routine re-releases (4)
- 2023-06: 1 release · 15 Jun 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Repair and Maintenance of Cleaning Equipment
- Signed
- 8 Apr 2024
- Value
- £400,000
- Status
- active
Supply of Cleaning Equipment
- Signed
- 8 Apr 2024
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply of Cleaning Equipment | 8bids · 8 electronic · 8 from abroad | 4 | — | — |
| 2 · Repair and Maintenance of Cleaning Equipment | 7bids · 7 electronic · 7 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sherriff CourtReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Capital Power Clean LtdFramework contractor
- DMG Floorcare LtdFramework contractor
- IIC Products Ltd T/A VIctor FloorcareFramework contractor
- Instock LtdFramework contractor
- Nilfisk UKFramework contractor
- Numatic International LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.