Dunsbury Park - Grounds Maintenance

The Supplier will carry out the services as appropriate to maintain the Properties and Assets to acceptable standards at Dunsbury Park, Havant.

The Supplier shall implement and fulfil all other duties and obligations as provided for in Appendix 1a - Landscape specification which forms part of the tender documents located on Portsmouth City Council's E-tendering solution, Intend. in-tendhost.co.uk/portsmouthcc/aspx/home ↗

The core objectives of the supplier should be to ensure a high-quality and responsive service based on 'best value' and to provide highly effective and professional services to support joint reputation and goals to enhance the Client's business. The supplier should:

• Always facilitate an excellent visitor experience
• Always ensure Client/Tenant business continuity
• Always meet Client expectations through delivering compliant and satisfactory services
• Provide a safe working environment
• Deliver proactive and fit for purpose services based on best value
• Deliver a high-class service in line with the prestige of Dunsbury Business Park.
• Deliver continuous improvement through innovation and added value.

Summary Scope

• The scope of the Services comprises the provision of labour, equipment, transport, materials and consumables to perform Landscaping and Grounds Maintenance (Landscaping) Services in accordance with this specification. Notwithstanding the frequencies and Specification items that may be referred to elsewhere in the Agreement documents as a whole, the Supplier shall be responsible for ensuring that all areas of the external Property/Properties will be in a clean, tidy, and well-maintained condition at all times.
• The Supplier is to ensure that methods employed enhance and encourage wildlife, wherever possible and is to comply with all relevant legislation relating to flora and fauna, in particular protected species, whether known to be present on site, or found.

Landscaping Services: Core Duties

• The Supplier shall provide a consistent and high-quality Landscaping service, in adherence to the Contractual obligations and Client's expectations.
• The Supplier shall provide Landscape Maintenance together with management support to administer and complete operational and administrative duties.
• The Supplier's duties shall cover what is commonly defined as 'hard' and 'soft' landscaping services, as detailed within this specification.
• The Supplier shall be responsible for providing all that is necessary for the execution of the Services in accordance with the specification, including equipment, chemicals, spare parts and sundry materials.
• The Supplier shall provide and maintain an appropriate stock of consumable items and spares as agreed with the Client.
• The Supplier shall note and include for any requirements involving access plant and services contained in high areas. No additional costs will be accepted for access equipment following commencement of the Service.
• The Supplier shall provide all temporary plant and equipment as may be required from time to time. This shall be included within the Supplier's Agreement price.
• The Supplier shall comply with all statutory and Client Health, Safety and Environmental requirements.

Landscaping Services: General Requirements

• The Services comprise a core service together with a reactive response service, which may be instructed on a call-off basis as and when required by the Client.
• The Supplier shall be a member of the British Association of Landscape Industries (BALI) and work to the standards of the Royal Horticultural Society.
• The Supplier shall maintain an aesthetically pleasing, litter free, landscape that is both functional and complementary to the Property and local environment.
• The Supplier shall ensure that all parts of the Grounds are safe and tidy; promoting a positive image to all visitors and staff.
• Operations which are likely to cause discomfort to the tenants or visitors i.e. excessive noise or disruption should not be carried out without prior agreement of the Client.
• Any adjoining areas being maintained by other persons or companies shall not be affected by the Supplier's work. The Supplier shall be responsible for making good, at its own cost and dealing with any claims as appropriate, if its work does affect such areas.
• The Supplier shall comply with all terms of any Tree Preservation Order (TPO), respecting any order made by the Local Planning Authority (LPA) or other authorised body regarding trees and woodlands.
• The Supplier shall minimise the use of hazardous chemicals. Organic fertilisers, biological controls and companion planting shall be used as an alternative wherever possible, to minimise the infestation of plants by pests.
• The Supplier shall adhere 'Green Deal Code of Practice' (or similar), which includes where appropriate the following:
• Use of native seasonal plants and peat-free compost
• Use of natural fertilisers rather than chemicals
• The use of rainwater collected on site for plant watering
• Utilise spray irrigation from the lakes and other water courses inside the Property boundaries.
• All materials used in the supply of Services shall be environmentally acceptable e.g. biodegradable and ozone friendly.
• The Landscape Contractor will ensure feeding of all grass, plants and trees using a suitable and approved organic slow release fertilizer, used at appropriate times of year.
• The Supplier shall provide COSHH certificates where appropriate.
• All Operatives shall be qualified to an industry recognised standard in the safe use of pesticides.
• The Supplier shall use all due skill and care to ensure that harm to animals/wildlife and nature enhancing insects is prevented.
• Watering of planted areas shall not generally be carried out, with the exception of any newly planted beds …