Official UK procurement notice
DWP Water Safety Management Services
Authority: Department for Work & Pensions (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Supplier shall assist the Buyer in complying with its statutory duty to manage water safety across the Buyer’s estate and comply with all UK Health and Safety Legislation and guidance including but not limited to compliance with COSHH, HSG274 and L8 ACOP in relation to the control of water systems and the risk from exposure to legionella bacteria.
CPV: Architectural, construction, engineering and inspection services · Real estate services
The lotProcurement structure
single lot · value publishedLot #1DWP Water Safety Management Services -AwardedRenewalPublished value£7,000,000
DWP Water Safety Management Services -
The Supplier shall assist the Buyer in complying with its statutory duty to manage water safety across the Buyer’s estate and comply with all UK Health and Safety Legislation and guidance including but not limited to compliance with COSHH, HSG274 and L8 ACOP in relation to the control of water systems and the risk from exposure to legionella bacteria.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Risk Assessment: 25%
- Resources: 21%
- Tools & Processes: 19%
- Performance & Reporting: 18%
- Contract Implementation: 7%
- Social Value: 10%
Published award criteria (7)
- Risk Assessment: 25%
- Resources: 21%
- Tools & Processes: 19%
- Performance & Reporting: 18%
- Social Value: 10%
- Contract Implementation: 7%
- Price: Price per quality point
- Suitability
As described in the Supplier Questionnaire
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2024, 10:09 BST
- Last source update
- 15 Apr 2025, 10:07 BST
- Award evaluation window
- 5 Aug 2024 – …
- FTS notice number
2025/S 000-015153- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047a80Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Suppliers Instructions: How to Express Interest in this Tender: 1. Register on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page). For further assistance please consult the online help, or the eTendering help desk. DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
How it was run
Official notice- Submission deadline
- 12 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Aug 2024, 12:00 BST
Timeline
5 Aug 2024 → 15 Apr 2025 · 3 dates- Bids opened5 Aug 2024, 12:00 BST
- Submission deadline12 Aug 2024, 12:00 BST
- Notice published15 Apr 2025, 10:07 BST
Notice history
4 events · 6 releases on Find a Tender · since 1 Aug 2024- Deadline moved to 12 Aug 2024, 12:00 BST1 Aug 2024, 12:49 BST+7 days · was 5 Aug 2024, 12:00 BST
- Buyer details updated9 Aug 2024, 15:31 BST
- Status changed to complete15 Apr 2025, 10:07 BST
- Buyer details updated15 Apr 2025, 10:07 BST
Published amendments (4 · 4 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 5 Aug 2024 | 19 Aug 2024 | +14 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 5 Aug 2024 | 28 Aug 2024 | +23 d |
The Buyer is extending the tender return deadline to 19th August 2024. This is to allow time to make some minor amendments to the documents below. Amendments will be made to the following documents: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log…
The Buyer is extending the tender return deadline to 19th August 2024. This is to allow time to make some minor amendments to the documents below. Amendments will be made to the following documents: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log…
The Buyer is extending the tender return deadline to 28th August 2024. This is to allow Suppliers the time to take into account some minor amendments to the documents below: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log has also been issued deta…
1 amendment published without a description.
Routine re-releases (6)
- 2024-08: 2 releases · 1 Aug 2024, 9 Aug 2024
- 2024-07: 1 release · 4 Jul 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SMS Environmental Limited | £1,021,758 † | — | Awarded |
Contracts
DWP Water Safety Management Services · SMS Environmental Limited
- Signed
- 25 Mar 2025
- Value
- £1,021,758
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Department for Work & PensionsReview body
- High Court (EWHC)Review body
Bidders & participating suppliers
1 commercial party on the notice- SMS Environmental LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria