Find a TenderAwarded
Published 4 Jul 2024, 10:09 BST

Official UK procurement notice

DWP Water Safety Management Services

Official notice

Authority: Department for Work & Pensions (Central government)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£7,000,000exc. VAT
Submissions closed 12 Aug 2024awarded 25 Mar 2025
Awarded to SMS Environmental Limited

What is being bought

Published requirement description

The Supplier shall assist the Buyer in complying with its statutory duty to manage water safety across the Buyer’s estate and comply with all UK Health and Safety Legislation and guidance including but not limited to compliance with COSHH, HSG274 and L8 ACOP in relation to the control of water systems and the risk from exposure to legionella bacteria.

CPV: Architectural, construction, engineering and inspection services · Real estate services

The lotProcurement structure

single lot · value published
Lot #1DWP Water Safety Management Services -AwardedRenewalPublished value£7,000,000

DWP Water Safety Management Services -

The Supplier shall assist the Buyer in complying with its statutory duty to manage water safety across the Buyer’s estate and comply with all UK Health and Safety Legislation and guidance including but not limited to compliance with COSHH, HSG274 and L8 ACOP in relation to the control of water systems and the risk from exposure to legionella bacteria.

Extensions: The contract will run for 39 months with the option to extend by 2 x 12 month periodsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Social value: 10%
Published sub-criteria (6)
  • Risk Assessment: 25%
  • Resources: 21%
  • Tools & Processes: 19%
  • Performance & Reporting: 18%
  • Contract Implementation: 7%
  • Social Value: 10%
Published award criteria (7)
  • Risk Assessment: 25%
  • Resources: 21%
  • Tools & Processes: 19%
  • Performance & Reporting: 18%
  • Social Value: 10%
  • Contract Implementation: 7%
  • Price: Price per quality point
Conditions of participation1
  • Suitability

    As described in the Supplier Questionnaire

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Jul 2024, 10:09 BST
Last source update
15 Apr 2025, 10:07 BST
Award evaluation window
5 Aug 2024 – …
FTS notice number
2025/S 000-015153
Classification (CPV)
Architectural, construction, engineering and inspection servicesReal estate services
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+4 moreSouth East (UKJ)South West (UKK)Wales (UKL)Scotland (UKM)
Official registry OCID
ocds-h6vhtk-047a80 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Suppliers Instructions: How to Express Interest in this Tender: 1. Register on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page). For further assistance please consult the online help, or the eTendering help desk. DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
12 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
5 Aug 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Aug 2024 → 15 Apr 2025 · 3 dates
  1. Bids opened
    5 Aug 2024, 12:00 BST
  2. Submission deadline
    12 Aug 2024, 12:00 BST
  3. Notice published
    15 Apr 2025, 10:07 BST

Notice history

4 events · 6 releases on Find a Tender · since 1 Aug 2024
  1. Deadline moved to 12 Aug 2024, 12:00 BST
    1 Aug 2024, 12:49 BST
    +7 days · was 5 Aug 2024, 12:00 BST
  2. Buyer details updated
    9 Aug 2024, 15:31 BST
  3. Status changed to complete
    15 Apr 2025, 10:07 BST
  4. Buyer details updated
    15 Apr 2025, 10:07 BST
Published amendments (4 · 4 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV2.25 Aug 202412 Aug 2024+7 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV2.25 Aug 202412 Aug 2024+7 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV2.25 Aug 202419 Aug 2024+14 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV2.25 Aug 202428 Aug 2024+23 d

The Buyer is extending the tender return deadline to 19th August 2024. This is to allow time to make some minor amendments to the documents below. Amendments will be made to the following documents: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log…

The Buyer is extending the tender return deadline to 19th August 2024. This is to allow time to make some minor amendments to the documents below. Amendments will be made to the following documents: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log…

The Buyer is extending the tender return deadline to 28th August 2024. This is to allow Suppliers the time to take into account some minor amendments to the documents below: • Appendix 1 – ITT Instructions • Appendix 7 – Pricing Matrix • Appendix 8 – Water Pricing Matrix Guidance for Bidders • Schedule 3 – Charges • Annex 3 to Schedule 3 – Charges Calculation A change log has also been issued deta…

1 amendment published without a description.

Routine re-releases (6)
  • 2024-08: 2 releases · 1 Aug 2024, 9 Aug 2024
  • 2024-07: 1 release · 4 Jul 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,021,7581 contract exc. VAT
Bids received 11
Contracts signed 1latest 25 Mar 2025
Awarded toValueDateStatus
SMS Environmental Limited£1,021,758 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Department for Work and Pensions

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Quarry House, Quarry Hill, Leeds, UK, LS2 &UAContact email

Dispute resolution & review bodies

  • Department for Work & PensionsReview body London
  • High Court (EWHC)Review body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria