Official UK procurement notice
Estates and Facilities Management Services (maintenance and minor works, security: guarding & reception and Cleaning)
Authority: LUPC Ltd (Public body)
What is being bought7 lots · detail below
Published requirement descriptionLondon Universities Purchasing Consortium (LUPC) multi-provider framework agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services. The framework is available to LUPC Members and the members of Southern Universities Purchasing Consortium (SUPC) within the London and South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, and Essex). Members include higher education, further education, schools, the wider public sector and not for profit organisations.
Lots under the framework include:
Lot 1a - Estate's Maintenance and minor works one stop shop
Lot 1b - M&E Planned and Reactive Maintenance
Lot 1c - M&E Minor Works
Lot 1d - Minor Works – up to GBP 500k
Lot 2 - Security Services (Guarding and Reception)
Lot 3 - Cleaning Services
Lot 4 - Bundled FM service
CPV: Accommodation, building and window cleaning services · Air-conditioning installations · Alarm-monitoring services · Boiler installations · Building alteration work · Building completion work · Building extension work · Building installation work · Cleaning and sanitation services · Cleaning services · Construction work · Construction work for art and cultural buildings · +32 more
How this framework works
From the published notice- Places
- up to 35 suppliers · 20 bids received (0.6 per place) · 21 appointed
Lots and requirements (7)Procurement structure
7 lots · no lot values published · same evaluation weights on every lotLot #1Security Services (Guarding and Reception)AwardedRenewal
Security services covering guarding, reception services, patrolling, access control, incident management, CCTV monitoring, security systems management (monitoring & responding to alarms), lift incident management (monitoring & responding to lift alarms), door supervision and event/ad-hoc security, and cash handling & key holding.
Lot #2Cleaning ServicesAwardedRenewal
Cleaning services covering general routine cleaning, periodic cleaning (deep cleaning & cleaning post student/staff vacating accommodation, carpet cleaning etc.), window blind & curtain cleaning, internal windows (low level), waste removal to cover general building and accommodation. Associated support services - pest control, feminine hygiene, washroom services, porterage, high level cleaning (including regular & one-off), window cleaning (external & high level).
Lot #3Bundled FM ServicesAwardedRenewal
A fully bundled service covering options from all or some Estates Maintenance & minor works, Cleaning and Security as described in Lots 1a, 2 & 3.
Lot #4Estate’s maintenance & Minor works one stop shopCancelledRenewal
Covering fabric maintenance (including roofing, flooring, glazing, building works, drainage, landscaping, joinery, tiling, ceilings, access doors, plastering & painting), MEP maintenance (equipment as listed in BESA SGF20 Core and Specialist services, Catering and Access equipment and lifts) and minor construction works including M&E installations.
Lot #5M&E Planned and Reactive MaintenanceAwardedRenewal
Planned and reactive maintenance covering equipment as listed in BESA SGF20 Core and Specialist services, Catering and Access equipment and lifts. List of Schedules (sfg20.co.uk).
Lot #6M&E Minor WorksAwardedRenewal
Mechanical and Electrical minor works projects Covering Mechanical & electrical installations – Heating systems and boilers, cooling, ventilation, air conditioning, refrigeration, cold rooms, ductwork and exhaustion, electrical wiring, security systems.
Lot #7Minor works (up to £500k)AwardedRenewal
Minor construction works, simple internal and external refurbishment works, fabric works, roofing work, building alteration work, building extension work, electrical works, mechanical works, insulation works, plumbing & sanitary works, HVAC (heating ventilation& air-conditioning) works, fencing works, plastering, flooring, joinery & carpentry, partitioning, decorating, painting, glazing, iron monger works, path & road works, listed building works.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Estates and Facilities Management Services (maintenance and minor…” is a framework: the contest is a place on its panel, up to 35 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 May 2021, 13:06 BST
- Last source update
- 12 Nov 2021, 16:25 GMT
- Authority reference
EFM5059 LU- FTS notice number
2021/S 000-028384- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b1bfFind a Tender
- Performance terms
As stated in the ITT document pack
Publisher note: Individual Lot values are estimated and spend will be dependent on the LUPC’s members buying patterns and their decisions for calling-off their services. The total framework value will be taken into account when monitoring the spend through this framework agreement. The framework is available to LUPC Members and the members of Southern Universities Purchasing Consortium (SUPC) within the London and South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, and Essex). Members can be identified through the follow websites: LUPC Member list: https://www.lupc.ac.uk/member-list SUPC member list:https://www.supc.ac.uk/our-members/
How it was run
Official notice- Appointment period ends
- 16 Jun 2021, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
16 Jun 2021 → 12 Nov 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Jun 2021, 17:00 BST
- Invitations to tender expected12 Jul 2021, 00:00 BST
- Notice published12 Nov 2021, 16:25 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Nov 2021, 16:25 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £20,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1a – Estate’s maintenance & Minor works one stop shop
- Signed
- 8 Nov 2021
- Value
- £15,000,000
- Status
- active
Lot 1b - M&E Planned and Reactive Maintenance
- Signed
- 8 Nov 2021
- Value
- £15,000,000
- Status
- active
Lot 1c - M&E Minor Works
- Signed
- 8 Nov 2021
- Value
- £15,000,000
- Status
- active
Lot 1d – Minor works (up to £500k)
- Signed
- 8 Nov 2021
- Value
- ceiling above
- Status
- active
Lot 2 - Security Services (Guarding and Reception)
- Signed
- 8 Nov 2021
- Value
- ceiling above
- Status
- active
Lot 3- Cleaning Services
- Signed
- 8 Nov 2021
- Value
- ceiling above
- Status
- active
Lot 4- Bundled FM Services
- Signed
- 8 Nov 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Security Services (Guarding and Reception) | 37bids · 37 electronic | 19 | — | — |
| 2 · Cleaning Services | 26bids · 26 electronic | 13 | — | — |
| 3 · Bundled FM Services | 12bids · 12 electronic | 3 | — | — |
| 5 · M&E Planned and Reactive Maintenance | 20bids · 20 electronic | 11 | — | — |
| 6 · M&E Minor Works | 17bids · 17 electronic | 11 | — | — |
| 7 · Minor works (up to £500k) | 19bids · 19 electronic | 13 | — | — |
| Whole notice | 20bids · 20 electronic | 11 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- LUPCReview body
Framework contractors & participating bidders
22 commercial parties on the notice- Atalian Servest AMK LtdFramework contractor
- Atalian Servest Integrated Solutions LtdFramework contractor
- Atalian Servest LimitedFramework contractor
- BTU (Installation and Maintenance) LtdFramework contractor
- Bidvest Noonan (UK) LimitedFramework contractor
- Bouygues E&S Solutions LimitedFramework contractor
- CBRE Managed Services Limited (“CBRE”)Framework contractor
- CBRE Managed Services Limited (“CBRE”)Framework contractor
- CLC facilities ltdFramework contractor
- Carlisle Support Services Group LimitedFramework contractor
Show 12 more suppliers
- Churchill Contract Services Group Holdings LtdFramework contractor
- City Security Services LtdFramework contractor
- Diamond Build PLCFramework contractor
- G4S Secure Solutions (UK) LtdFramework contractor
- ISS Mediclean LimitedFramework contractor
- Just Ask Estate Services LimitedFramework contractor
- K&T Heating Services LimitedFramework contractor
- Mulalley and Company LimitedFramework contractor
- N-Viro LimitedFramework contractor
- Property Facilities Group LtdFramework contractor
- Salisbury Workplace Services LimitedFramework contractor
- Sykes & Son LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria