Official UK procurement notice
Extension of Contract for the provision of a Patient Administration System and Electronic Patient System
Authority: Royal Free London NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract under the Public Contracts Regulations 2006 ("ASCC Framework").
The Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract.
The call-off contract therefore expires on 27th June 2025. The services cover the Trust's needs in both acute and community provision settings.
The Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for
up to a further 2 years in 1 year increments.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2025, 15:40 BST
- Last source update
- 8 Jul 2025, 15:40 BST
- FTS notice number
2025/S 000-038324- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055b56Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons; Additional Repeat Further Following Competitive Procedure
- Published justification
The Trust is intending to commence a procurement during 2025 in order to award a longterm successor contract for the provision of a patient administration system and electronic patient system.
The Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the
procurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.
Notice history
2 events · 1 release on Find a Tender · since 8 Jul 2025- Transparency notice published8 Jul 2025, 15:40 BSTUK5
- Contract signature expected9 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| System C Healthcare plc1 Aug 2025 – 27 Jun 2028 · up to 27 Jun 2030Extensions: The Trust is intending to commence a procurement during 2025 in order to award a long term successor contract for the provision of a patient administration system and electronic patient system. The extensions are in place primarily to allow for any extended period of mobilisation and transition that might be required as a result of that procurement. | £3,505,850 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SYSTEM C HEALTHCARE LIMITEDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender