Find a TenderAwarded
Published 28 Mar 2022, 13:08 BST

Official UK procurement notice

Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures

Official notice

Authority: Waltham Forest Services Ltd·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 29 Apr 2022awarded 20 Jul 2022
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

WFS are seeking to appoint a number of providers to the Framework. The lot and

appointment structure will be as follows:

Lot 1 - General Repairs –

The service comprises of responsive repairs and general building works, including full

property refurbishment of offices.

Lot 2 - Energy Improvement Measure Installers–

The service comprises installation of a range of energy improvement measures, including but

not limited to:

  • External Wall Insulation
  • Internal Wall Insulation
  • Underfloor Insulation

Loft Insulation

  • Double Glazing Windows
  • Draft excluders

CPV: Energy and related services · Repair and maintenance services

How this framework works

From the published notice
Bids received
15 bids received · 7 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value · win at most 2 of them · same evaluation weights on every lot
Lot #1General RepairsAwardedRenewal UK, LondonPublished value£1,700,000

Under Lot 1 WFS are seeking suppliers to carry out repairs where the service is at capacity

and cannot take on the additional work or where there are no in-house skills available to carry

out the works.

The works are in relation to council owned assets, which are principally commercial

buildings, as well as outdoor spaces, including parks and land owned by the Council. There

will be occasions were works are required to residential homes.

The woks will include Mechanical and Electrical Engineering, fabric and general maintenance

repairs as well as statutory compliance checks (Gas Safe, NICEIC, EPC).

Under Lot 2, the specification also includes energy improvement measures such as external

wall, internal wall and loft insulation works. It is acknowledged some items in the

specification are specialised areas of work and to ensure suppliers who have the

competencies to undertake some elements are not excluded, the contract is split into two

lots.

Delivery: UK, London
Extensions: The contract period will be from 20 June 2022 to 19 June 2025. The contract may be extended by up to a further 12 months, subject to satisfactory performance.Variant bids: not allowed
Lot #2Energy Improvement Measure InstallersRenewal UKLot estimate not published

Lot 2 Energy Improvement Measure Installers

The service comprises installation of a range of energy improvement measures, including but not limited to:

  • External Wall Insulation
  • Internal Wall Insulation
  • Underfloor Insulation
  • Loft Insulation
  • Double Glazing Windows
  • Draft excluders

The contract will primarily focus on carrying out energy efficiency improvement works on residential homes, the vast majority of which are terraced and occupied.

Homes requiring measures will have an EPC rating of D or below. The rating post installation must ensure it is improved to rating C or above.

All works must be carried out in accordance with fabric first principles.

Survey findings will be made available to the installer to help inform the following:

  • Most suitable energy improvement measures
  • Area of insulation required
  • Type and condition of structure
  • Services through the wall (flues etc)
  • Evidence of damp and where there has been a damp course;
  • If the damp course is defective
  • Whether ventilation is adequate
  • Access to the walls

Contractors must be PAS2035 and Trustmark accredited. All works must be carried out to PAS2035 standard as a minimum. Evidence of compliance with PAS2035 must be submitted by the supplier.

Delivery: UK
Extensions: The contract period will be from 20 June 2022 to 19 June 2025. The contract may be extended by up to a further 12 months, subject to satisfactory performance.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
Lot distribution rule: Lot 1 - General Repairs Lot 2 - Energy Improvement Measure Installers
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the provision of General Repairs, Maintenance Services…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Mar 2022, 13:08 BST
Last source update
5 Oct 2022, 16:31 BST
Award evaluation window
2 May 2022 – …
Authority reference
DN604466
FTS notice number
2022/S 000-028010
Classification (CPV)
Energy and related servicesRepair and maintenance services
Delivery area
UKLondon (UKI53)
Official registry OCID
ocds-h6vhtk-0326f0 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
29 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
2 May 2022, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Apr 2022 → 5 Oct 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Apr 2022, 12:00 BST
  2. Bids opened
    2 May 2022, 13:00 BST
  3. Notice published
    5 Oct 2022, 16:31 BST

Notice history

2 events · 2 releases on Find a Tender · since 5 Oct 2022
  1. Status changed to complete
    5 Oct 2022, 16:31 BST
  2. Buyer details updated
    5 Oct 2022, 16:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 1515 from SMEs
Contracts signed 2latest 20 Jul 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures

    Signed
    20 Jul 2022
    Value
    —
    Status
    active
  • Framework for the provision of General Repairs, Maintenance Services and Energy Improvement Measures

    Signed
    20 Jul 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Repairs15bids · 15 electronic15—£1 – £2,400,000
Whole notice———£1 – £2,400,000

Contracting authority & participating public bodies

2 public bodies on the notice

Waltham Forest Services Ltd

Contracting authorityBody governed by public lawGeneral public services Waltham Forest Town Hall, Forest Road, Walthamstow, UK, E17 4JFContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

8 commercial parties on the notice
  • Arc Group London LimitedFramework contractor 4a Nobel Road,, Edmonton, UK, N18 3BHContact email, phone
  • Arc Group London LimitedFramework contractor 4a Nobel Road, Edmonton, Greater London, UK, N18 3BHContact email
  • Close Brothers RailFramework contractor Dovedale House, Hurricane Way, Wickford, Essex, UK, SS11 8YBContact email
  • Mitre Construction Co. LtdFramework contractor Mitre House, 1E Hall Lane, Chingford London, UK, E4 8HHContact email
  • Purdy Contracts LtdFramework contractor Brooklyn Lodge, , London, Greater London,, Mott Street, UK, E4 7RWContact email
  • Saltash Enterprises LimitedFramework contractor 110-116 Ormside Street, Greater London, UK, SE151TFContact email
  • Topcoat Construction LtdFramework contractor Unit A Melville Court, Spilsby Road,, Harold Hill, Romford, Essex, UKContact email
  • onepointservicesFramework contractor 329-333 High Street,, London, UK, E15 2TFContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.