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Published 25 Nov 2022, 08:12 GMT

Official UK procurement notice

Framework for the Provision of Servicing and Maintenance of Controlled Access Equipment

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 4 public authorities

Framework agreementServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£755,000framework ceiling, not attributable revenue
Submissions closed 9 Jan 2023
Framework period 3 yrs 11 moends 6 Feb 2027 · extension options published · starts 7 Mar 2023

What is being bought

Published requirement description

This service only contract is for the biannual planned preventative and the responsive maintenance of controlled access equipment including automatic doors, roller shutters, bay doors, sliding gates and car park barriers.

The tender shall be for the provision of all labour, specified materials, transport and overheads for maintaining the equipment included within the scope of this specification in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below.

All maintenance shall be in accordance with the relevant manufacturer's instructions, British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable.

Responsive Maintenance

A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7.

Please note this is a Single Supplier Framework.

CPV: Repair and maintenance services of security equipment

How this framework works

From the published notice
Places
up to 1 suppliers
Framework period
3 yrs 11 mo from 7 Mar 2023

The lotProcurement structure

single lot · value published
Lot #1Suppliers should set up a profile on Proactis by completing their company details first 3 yrs 11 moPublished value£755,000

Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA2878.

Any questions regarding this opportunity should go through the 'message function'.

Please do not contact the Buyer direct.

Please note the above value includes the service element, any potential remedial works, costs of replacement parts not covered in the service cost and flexibility to add additional properties over the 4 years. Additional information: Please note Stafford Borough Council, Cannock Chase District and South Staffordshire Council are not responsible for this procedure, they are a named organisation who may call off from the Framework

Contract period: 7 Mar 2023 – 6 Feb 2027 (3 yrs 11 mo)
Delivery: UK · Staffordshire
Extensions: Options to extend for a further 2 x 12 month to the 6 March 2026 and 6 March 2027Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'SILVER') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award

    PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).

    Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:

    All personnel must evidence successful completion of a City and Guilds Electrical qualification.

    All personnel must evidence successful completion of at least two of the following qualifications:

    NVQ Door Systems Level 2

    NVQ Engineering Production Level 3

    NVQ Gate and Barrier Level 2

    All personnel must evidence training for working at heights within the past 5 years.

    Any pe…

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Provision of Servicing and Maintenance of Controlled…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
25 Nov 2022, 08:12 GMT
Last source update
25 Nov 2022, 08:12 GMT
Award evaluation window
9 Jan 2023 – …
Authority reference
IA2878
FTS notice number
2022/S 000-033427
Classification (CPV)
Repair and maintenance services of security equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03883a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
9 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
9 Jan 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Nov 2022 → 7 Mar 2023 · 4 dates
  1. Notice published
    25 Nov 2022, 08:12 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Jan 2023, 12:00 GMT
  3. Bids opened
    9 Jan 2023, 12:30 GMT
  4. Contract starts
    7 Mar 2023

Contracting authority & participating public bodies

4 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.