Official UK procurement notice
Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
Authority: Advantage South West (Public body)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionFRAMEWORK AWARD NOTICE
The inspection, servicing and repair of heating equipment is a fundamental responsibility
that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG
and oil powered appliances owned by the landlord are serviced annually. This framework covers the servicing, repair, replacement and upgrade of heating systems (including hydrogen
should it be implemented).
The main elements of the scope of service are:
- Safety Checks;
- Periodic Servicing and Inspections;
- Routine Maintenance;
- Diagnosis of faults;
- Responsive Maintenance;
- Out of Hours Emergency Work;
- Ad hoc boiler replacements (excluding planned programmes);
- Commercial and communal boiler
- Technical Inspections; and
- Mutual Exchange Gas Tests
CPV: Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of electrical and mechanical building installations
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 2 lots · 2 suppliers appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1East Devon District CouncilAwardedRenewal South WestPublished value£10,000,000
Lot 1: East Devon District Council (EDDC). Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years
Lot #2Advantage South West frameworkAwarded UK, South East +1Published value£40,000,000
Lot 2: Advantage South West Framework. The framework validity period will be
3 January 2022 – 2 January 2026. Members can award contracts that outlast the end date of
the framework.
The following companies have been successful:
British Gas Social Housing Ltd t/a PH Jones - Windsor, UK
Dodd Group (South) Limited - Telford, UK
Gas Call Services Ltd - Glasgow, UK
Liberty Group - Liverpool, UK
Robert Heath Heating Limited - New Malden, UK
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · East Devon District Council | 40% | 60% | |
| 2 · Advantage South West framework | 60% | 40% |
- Price carries 40–60 points depending on the lot. Read the split per lot below.
- “Gas & Other Fuels Heating System Servicing, Maintenance Repair and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Jul 2021, 14:08 BST
- Last source update
- 20 Dec 2021, 14:48 GMT
- Authority reference
DN559603- FTS notice number
2021/S 000-031792- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cd7bFind a Tender
- Performance terms
Contained within the SSQ and ITT
Publisher note: Members of Advantage South West will be able to access this framework to award contracts. Current Members of Advantage South West are: Abri, Coastline Housing, Cornwall Rural Housing Association, Cornwall Housing, East Devon District Council, Exeter City Council, Homes in Sedgemoor, LiveWest, Magna Housing, Mid Devon District Council, North Devon Homes, Ocean Housing, Plymouth Community Homes, SHAL, Somerset West and Taunton Housing, Teign Housing, Westward Housing, Abbeyfield Sidmouth. Any further organisations that join Advantage South West will also be able to access the framework. Members of other consortia such as Westworks, Efficiency East Midlands and South Eastern Consortium can access the framework. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9 Interested companies can access documentation at www.advantageswtenders.co.uk Completed documentation must be submitted by the closing time/date through www.advantageswtenders.co.uk.
How it was run
Official notice- Appointment period ends
- 31 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
31 Aug 2021 → 20 Dec 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown31 Aug 2021, 12:00 BST
- Invitations to tender expected1 Oct 2021, 00:00 BST
- Notice published20 Dec 2021, 14:48 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Dec 2021, 14:48 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
- Signed
- 13 Dec 2021
- Value
- —
- Status
- active
Contract 031792-2021-2-2
- Signed
- 13 Dec 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · East Devon District Council | 5bids · 5 electronic | 2 | — | £5,200,000 – £13,000,000 |
| 2 · Advantage South West framework | 5bids · 5 electronic | 2 | — | £1 – £37,000,000 |
| Whole notice | — | — | — | £1 – £50,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- East Devon District CouncilContracting authority
Dispute resolution & review bodies
- UK High CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Liberty GroupFramework contractor
- See II.2.4Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria