Official UK procurement notice
IA2464 Service and Testing for Air Conditioning and Ventilation Systems
Authority: Staffordshire County Council (Local council)·Consortium: 5 public authorities
What is being bought
Published requirement descriptionThis contract is for the both the planned preventative and the responsive maintenance of Air Conditioning & Ventilation equipment, included but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers.
There is also a requirement to carry out TM44 Energy Surveys at sites which have air conditioning and ventilation systems exceeding 12kW of cooling. As required by Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007 these will be surveyed and assessed for operation and performance.
This is a semi comprehensive contract and the tender shall include for a specified number of regular maintenance visits per annum as detailed in Pricing Schedule to keep the units in good working order.
Please note this is a Single Supplier Framework.
CPV: Air-conditioning installation work · Repair and maintenance services · Repair and maintenance services of cooler groups
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · value publishedLot #1Open procurement process for servicesCancelledPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Technical & professional ability
Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditation's which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement (‘SSIP’). For more information refer to the link ssip.org.uk/members/ ↗
- Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of ‘SILVER’) or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditation's MUST be provided to the Authority by successful Supplier prior to Contract Award
- PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
As a minimum the contract requires 4 operatives:
- Written confirmation of certificates of competency from the principal manufacturers of equipment in the UK to the effect that the Contractor's staff have received adequate training. The Contractor will be required to provide, if requested evidence that regular training sessions are held to ensure that supervisors and operatives are continually updated in safe working practices to meet new legislation.
- Engineers and managers must have…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “IA2464 Service and Testing for Air Conditioning and Ventilation Systems” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 6 Oct 2021, 09:06 BST
- Last source update
- 3 Feb 2022, 11:02 GMT
- Award evaluation window
- 8 Nov 2021 – …
- Authority reference
IA2464- FTS notice number
2022/S 000-003118- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e886Find a Tender
How it was run
Official notice- Appointment period ends
- 8 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 8 Nov 2021, 12:30 GMT
Timeline
8 Nov 2021 → 3 Feb 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown8 Nov 2021, 12:00 GMT
- Bids opened8 Nov 2021, 12:30 GMT
- Notice published3 Feb 2022, 11:02 GMT
Notice history
2 events · 2 releases on Find a Tender · since 3 Feb 2022- Status changed to cancelled3 Feb 2022, 11:02 GMT
- Buyer details updated3 Feb 2022, 11:02 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authority
- South Staffordshire CouncilContracting authority
- Stafford Borough CouncilContracting authority
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.