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Published 9 Apr 2025, 15:47 BST

Official UK procurement notice

Licensing and Support of the Police Records Management System

Official notice

Authority: Police & Crime Commissioner for Merseyside & Chief Constable for Merseyside (Police & fire)

Direct award
Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Awarded value£1,155,307published award · inc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Niche Technology UK Limited

What is being bought

Published requirement description

1 year contract extension for the licensing and support of the Police Record Management System by Niche Technology. This is hosted by Merseyside Police as part of the West Coast Collaboration consisting of Cheshire, Dyfed Powys, Merseyside and North Wales. Record Management application running many of the operational processes of each police force.

Niche Technology own and license the software and are the only suppliers of the license, its support and associated development.

The total contract value is split proportionately across all four participating police forces.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
79996100 Records management

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Apr 2025, 15:47 BST
Last source update
9 Apr 2025, 15:47 BST
FTS notice number
2025/S 000-014061
Latest notice
Transparency notice (UK5)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04ffef Find a Tender
Why no open competition

Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement

Published justification

Niche Technology UK Ltd own and license the software and are the only supplier of the license, its support and associated development.

Notice history

2 events · 1 release on Find a Tender · since 9 Apr 2025
  1. Transparency notice published
    9 Apr 2025, 15:47 BST
    UK5
  2. Contract signature expected
    9 Apr 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value (inc. VAT) £1,155,3071 award inc. VAT; no net value published
Awarded toValueDateStatus
Niche Technology UK Limited10 Apr 2025 – 9 Apr 2026 · up to 10 Apr 2026Extensions: Niche RMS is the most established record management system in Policing and is critical to the continuity of police operations across four police forces.£1,155,307 inc. VAT—Standstill

Contracting authority & participating public bodies

Police & Crime Commissioner for Merseyside & Chief Constable for Merseyside

Contracting authorityPublic authority - sub-central government GB-PPON: PBLY-7223-BPGL Merseyside Police Headquarters, Liverpool, North West, L3 3ANContact email

Bidders & participating suppliers

1 commercial party on the notice
  • NICHE TECHNOLOGY UK LIMITEDAwarded supplierGB-COH: 05122974GB-PPON: PTWD-1456-LNVJ Azets, Wynyard Park House Wynyard Avenue, Stockton-On-Tees, North East, TS22 5TBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender